Analysis of Electrical/Lighting Contracts and Survey Results
The document discusses the evaluation of current contract types for electrical and lighting services, including survey results on whether to keep the current contract type or switch to hourly contracts. Reasons for and against the changes are presented along with considerations for payment methods, traffic control, and mileage reimbursement. Key stakeholders' perspectives are highlighted to provide insights into the decision-making process.
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Presentation Transcript
Back to the Future? Electrical/Lighting Contracts Ted Swansegar
Survey Results Do we keep the current contract type? 2 YES NO 11
Survey results Do we go back to the hourly contracts where all work is per the hour including equipment? Do we go to a hourly contract (Labor and Equipment) in which the contractor will still furnish the items that we currently do not supply? 2 1 YES NO YES NO 11 12
Hourly Why? D7 and Central Office ITS were the only ones that wanted to change to hourly!!!! Reasons- Contract easier to manage because there are less items to worry about. Quote: If we went hourly, it would make it easier for OMS. John (Contract manager) came up with about 17 line items of what he thinks it should look like. D7 We can supply most of all the contractor supplied items with a Procard/master contract. Quote: We already have a Master Agreement for concrete. D7 ITS does not use alot of the bid items right now and usually uses Hourly
Bid items Why? Quote: I would keep the contracts the same. I do not want to go to strictly hourly work. I do not want to have to provide the incidental items. It is just something else that I have to purchase and inventory. Don t screw the contracts up. D2 Should be no Procard purchases because contractor supplies most of the incidentals. LESS Inventory- Do not have to inventory the items that the contractor supplies The contractor usually gets the work done sooner if it is built per the bid item not hourly. CON- too many bid items and confusing because the contract managers have never been taught how each item works. CON- bid items that do not cover some installation and when hourly should be used
How should mileage be paid? QUESTIONS Do we pay for the mileage to and from worksite? Do we pay for all trips to the worksite? Do we pay for all vehicles that the contractor is using? Where do we pay the mileage from? (maintenance garage) 1 2 INCIDENTAL MILE DID NOT ANSWER 10
How do we pay for Traffic Control? QUESTIONS Do we pay the contractor every time that he moves his vehicle? Do we pay for each vehicle that is moved in the work zone? How do we pay for the lane closure if is on interstate? Who has the final say on what type of lane closure that is needed? 1 2 INCIDENTAL CLOSURE DID NOT ANSWER 10
If the contracts stay the same? Changes Contractor- Shall be licensed by Department of Housing, Building, & Construction All electrical work shall be conducted or supervised by a licensed electrician. Incidental to bid items. Mileage and traffic control incidental (may be changed) How do we pay for the transportation of some of the hourly vehicle items. Equipment, labor, supervision is included in all bid items. Bid items for the installation of in-pavement sensor. Rubber grommets for any hole that has wires passing through them All hours to meet utility personnel is included in the electrical service bid item. Bid Items include the restoration of disturbed areas to original conditions. The removal of existing equipment- salvage policy!!!!!
Things that have not changed One IMSA II certified personnel per crew. The Contract Manager may require the replacement of an individual who is not performing satisfactorily. 3 person crew for loop installation. Contractor has to follow standard drawings on our website. Districts- please download all standards so that you know the changes that have been done in construction projects. Liquidated Damages
Possible changes Do we have separate bid items for the different wires on the Multi-conductor bid item? Or add all wires to one bid item? Bid item for the replacement of a bulb in luminaire. Bid items for reinstall/installation of sidewalks/accessible ramps. Do we need separate bid items for different sizes of conduit? Crew size- should be set for all activities!!
Hourly - when should it be used?
We need training of how to manage these contracts
These contracts will be audited!!!! THINGS THAT CONTRACT MANAGER NEEDS TO DO Need records of what hourly and bid items that are done each day Hourly should only be used if a bid item does not cover it. No hourly vehicle should be charged if it is being used for a bid item. WHO WILL BE AUDITED? The contract manager will be audited! The contractor will be audited!
