PALNI/ALI Project Overview: Indiana Academic Libraries Collaboration
The PALNI/ALI project involves collaboration among academic libraries in Indiana to implement Sustainable Collection Services (SCS) and GreenGlass, funded by Lilly Endowment Inc. The project aims to reduce print collections, reclaim space, preserve unique items, influence collection development, and develop a statewide strategy. Participating libraries include those from PALNI and ALI networks, with a focus on cooperative purchasing and strategic collection management.
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PALNI/ALI Shared Print Monographs 36 Indiana Libraries ALA Midwinter January 30, 2015 Kirsten Leonard Executive Director Private Academic Library Network PALNI- Private Academic Library Network of Indiana of Indiana
PALNI/ALI Project Background Conceived and Championed Academic Libraries of Indiana presidents Dan Bowell (Taylor University) and David Lewis (IUPUI) Means to do the project Sustainable Collection Services (SCS) and GreenGlass http://sustainablecollections.com Funding from Lilly Endowment Inc. PALNI lead investigator PALNI All-in Project Coordinator Tina Baich (IUPUI) PALNI- Private Academic Library Network of Indiana
PALNI/ALI Project Participants PALNI Libraries: Anabaptist Mennonite Biblical Seminary Ancilla College Anderson University Butler University Christian Theological Seminary Concordia Theological Seminary DePauw University Earlham College Franklin College Goshen College Grace College and Theological Seminary Hanover College Huntington College Manchester University Marian University Oakland City University University of Saint Francis Saint Joseph s College of Indiana Saint Meinrad Seminary and School of Theology Taylor University Trine University University of Indianapolis Wabash College PALNI- Private Academic Library Network of Indiana
PALNI/ALI Project Participants ALI Libraries: Indiana State University Indiana University Kokomo Indiana University Northwest Indiana University Southeast Indiana University-Purdue University Fort Wayne Indiana University-Purdue University Indianapolis University Library Indiana University-Purdue University Indianapolis, Ruth Lilly Medical Library Indiana University-Purdue University Indianapolis, School of Dentistry Library Purdue University Calumet St. Mary s College St. Mary-of-the-Woods College University of Southern Indiana Valparaiso University PALNI- Private Academic Library Network of Indiana
PALNI/ALI Project Goals 1. Provide participating libraries an opportunity to reduce their print collections with minimal impact on library users; Allow participating libraries to reclaim space for other purposes more directly beneficial to library users; Identify unique print items within the collections of participating libraries for preservation and potential digitization; Inform and influence ongoing collection development at the individual libraries; and Develop a statewide strategy for print book collections, which may involve cooperative purchasing. 2. 3. 4. 5. PALNI- Private Academic Library Network of Indiana
Project Timeline October 2013: Introductory meeting held November 2013: SCS and Project Coordinator contracts finalized; Policy Group formed December 2013: Data questionnaires submitted to SCS January 2014: Data sets submitted to SCS February 2014: Policy Group meeting March 2014: Policy Group meeting April-May 2014: SCS sent individual library data summaries May 2014: SCS provided group data summary for use by the Policy Group; Policy Group meeting June-July 2014: SCS loaded individual library data into its online collection analysis tool; Participant meetings held to provide training for the online tool PALNI- Private Academic Library Network of Indiana
Scope In scope: Circulating print monographs Out of scope: Serials Special Collections eBooks Micro Formats A-V Materials Lost/Withdrawn/Missing items Reference Materials except if they circulate Government Documents except if they are treated as circulating books PALNI- Private Academic Library Network of Indiana
Funding Lilly Endowment Inc. Grant Academic Libraries of Indiana Contribution from participants based on number of records contributed PALNI centrally funded PALNI library contributions PALNI- Private Academic Library Network of Indiana
Uniqueness in Group Title % Holdings 1 WorldCat Holding in the US 27, 348 1% Zero holdings among CIC Libraries 489,609 9% Zero Holdings among ILL Partner Libraries 389,339 8% Title-holding in 1 library in Group 1,185,427 23% PALNI- Private Academic Library Network of Indiana
Policy Group Twelve representatives Handled group-wide decisions Comparison group composition Review of retention commitments of the Big 3 (IUB, ND, Purdue) Whether to have a formal MOU Definition of Scarcely Held PALNI- Private Academic Library Network of Indiana
Project Policy Or How Our Project is Different No formal MOU Formal Informal Agreement Scarcely-held title-holdings would be removed from each library s dataset prior to loading into GreenGlass. After that, each library would be free to act without restriction on any of the titles in GreenGlass. PALNI- Private Academic Library Network of Indiana
Project Policy Scarcely Held Definition Held by fewer than four libraries in Indiana; Held by fewer than twenty libraries in the US; or Not held by at least one of Indiana University Bloomington, Purdue University, or University of Notre Dame. PALNI- Private Academic Library Network of Indiana
But will we get more formal? Questions have arisen about scarcely held titles Desire to indicate when books will be retained Agreements are already in place to lend between Indiana academics, but how do we ensure regional collaboration? PALNI- Private Academic Library Network of Indiana
Collaboration in Acquisitions Reviewing acquisitions data from 2010 Can we tell how many copies are sufficient to meet need? Are there characteristics available at the point of purchase that determine usage? (e.g. Choice Review, Publisher, Subject area) Are there characteristics that determine widely held by low use? PALNI- Private Academic Library Network of Indiana
Next Steps for Collaborative Collection Development Digitization of Scarcely held New Collaborative Collection Management Policy Group within PALNI Will be exploring next state-wide steps through ALI PALNI- Private Academic Library Network of Indiana
