Enhancing Civil Registration and Vital Statistics in the Philippines
The Philippines faces obstacles in achieving complete coverage and accuracy of vital events registration due to customs, lack of awareness, distance, lack of permanent offices, untrained staff, and budget constraints. Improved coordination, training, awareness, and technology utilization are essential for enhancing civil registration in the country.
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Strategies for Improving Civil Registration and Vital Statistics : Philippines Presented by: Philippine Statistics Authority
Introduction Philippines Composed of 7100 islands , low tide Population of more than 100M people, 2015 Population Census Three major islands (Luzon, Visayas, Mindanao) 1600 cities & municipalities ( each city and municipality has a city/municipal civil registry office headed by a Local Civil Registrar) Philippine Statistics Authority has technical supervision over all Local Civil Registrars in the country. Policies on CRVS emanates from PSA-Office of the Civil Registrar General. CRVS functions is lodged with the Philippine Statistics Authority The Local Civil Registrars are under the administrative supervision of the Local Chief Executives (Mayors) 2
1. Main obstacles for achieving complete coverage of vital events registration Customs and Traditions (marginalized sectors , Muslims and Indigenous Peoples) Registration Fees Not a priority (incentives) Not aware of the importance of registration Geographical Distance 3
1. Main obstacles for achieving complete coverage of vital events registration No permanent Local Civil Registry Office Supporting documents required Lack of coordination between some Local Civil Registry Offices and PSA Field Offices 4
2. Main obstacles for improving accuracy of registered information Undermanned Local Civil Registry Offices Local Civil Registry Staff doing civil registration work not properly trained Absence of CRVS reference materials and compilation of policies in some of the Local Civil Registry Offices Some Local Civil Registry Offices are not using the computerized system offered by PSA in preparing/filling up of forms since they are using their own system. 5
2. Main obstacles for improving accuracy of registered information Budget considerations Non-attendance to National/Local Workshops, meetings, seminars On Death Certificates, some doctors are not trained on how to properly fill up the cause of death. Not all Municipal Health Officers are trained in ICD 10 coding 6
2. Main obstacles for improving accuracy of registered information Incorporating core items of information not included in the current certificates of live birth, death, marriage, divorce: Live Birth Characteristics of the Mother Characteristics of the Father Date of birth Date of birth Marital Status Marital Status Educational Attainment Educational Attainment Duration of residence in usual place Place of usual residence Place/country of birth Foetal deaths to mother during her entire lifetime Date of last previous live birth 7
2. Main obstacles for improving accuracy of registered information Incorporating core items of information not included in the current certificates of live birth, death, marriage, divorce: Death Characteristics of the decedent Place of usual residence Place of usual residence of the mother (for deaths under 1 year of age) 8
2. Main obstacles for improving accuracy of registered information Incorporating core items of information not included in the current certificates of live birth, death, marriage, divorce: Foetal Death Characteristics of the mother Characteristics of the father Foetal deaths to mother during her entire lifetime Date of birth Date of last previous live birth Place of usual residence Date of marriage Place of usual residence 9
2. Main obstacles for improving accuracy of registered information Incorporating core items of information not included in the current certificates of live birth, death, marriage, divorce: Marriage Characteristics of bride and groom (separately) Place of usual residence Divorce Date of birth Characteristics of divorcees (husband and wife separately) Place of usual residence 10
3. Main obstacles for compiling vital statistics based on civil registration data as the main source In the Philippines, the civil registration data is the main source of vital statistics. Challenges: Timeliness in the submission of monthly reports from the Local Civil Registry Offices and PSA Field Offices Timeliness in the processing and generation of vital statistics Reports Checking/evaluating the entries, specially on the cause of death Dedicated personnel in the data processing 11
4. Efforts carried out or underway for assessing the quality of CRVS Systems The Philippine Statistics Authority ensures that the work programs on CRVS are aligned with its committed strategic plans and target indicators. Implementation of the interventions from D4H Project of Bloomberg Philantrophies ( Enterprise Architecture, Completeness Check, IRIS, ANACONDA) Conduct of Workshops/Seminars/Trainings on CRVS to ensure that standard implementation of policies and procedures 12
4. Efforts carried out or underway for assessing the quality of CRVS Systems Capability Building Completeness Check Training on Birth and Death Registration Face-to-Face Training on Vital Statistics conducted by South Korea Communicating Statistics thru Infographics Basic Statistics and Demography Training Small Area Estimation 13
5. Measures taken to improve quality and interoperability of CRVS Right now, the Philippine CRVS database is not yet shared to any government agency. Issue on data privacy and confidentiality of information is still a challenge. However, the Philippines has a MOA for Data Matching with GSIS, SSS, PVAO, NKI, AFP. The databases of death and marriage records are used in this Data Matching Project. The Philippines is still in the process of establishing its identity management system. 14
5. Moving forward.. Need to study further the standards set by the UN to ensure that the Civil Registration and Vital Statistics System in the Philippines is within the bounds of the said standards and be at par with other countries. 15
CRS www.psa.gov.ph
