Welcome to SIU New Employee Orientation
SIU NEW EMPLOYEE
ORIENTATION
WELCOME TO
SOUTHERN ILLINOIS UNIVERSITY CARBONDALE
HUMAN RESOURCES
RENEE COLOMBO, INTERIM DIRECTOR
HUMAN RESOURCES WEBSITE
HR.SIU.EDU
Employee Handbook
Human Resources Staff
Other Useful Information
https://hr.siu.edu/faculty-staff/https://hr.siu.edu/contact-us/https://policies.siu.edu/employees-handbook/
EMPLOYMENT & CLASSIFICATION
STAFF
Stacy Peach
Employment Assistant Manager
Barbara Niechciol
Employment Counselor
Makayla Dierks
Employment Counselor
Heather Rich
Human Resource Officer
Jamie Lorentz
Human Resource Assistant-Testing
Breanna Lankford
Human Resource Assistant
Office Phone Number
618-536-3369
CIVIL SERVICE
GENERAL INFORMATION FOR CIVIL SERVICE EMPLOYEES
WORK WEEK
Most office staff and offices
8:00 a.m. – 4:30 p.m. Monday through Friday (with a
one hour lunch period)
Basic work week for most employees consists of 5
consecutive 7 ½ work days or a total of 37 ½ hours
per week
A number of employees are required to work shifts
other than 8:00 a.m. – 4:30 p.m.
Check with supervisor for your particular schedule.
Work hours are established to meet the needs of the
University and discussed prior to job offer.
FLEX TIME
Available in some units
Work schedules must conform to the needs of department
Check with your supervisor for availability within your
department
FAIR LABOR STANDARDS ACT
Covers overtime reporting and compensation
Employees are either Exempt from the law or Non-Exempt depending on
conditions of their appointment– indicated on your contract
Exempt – not compensated for overtime
Non-Exempt – compensated at 1.5 times normal pay rate or compensatory time off
No
overtime should be worked without
prior authorization
from your supervisor
COMPENSATION
Range –
wages established through salary surveys
throughout the state and comparison of skills, efforts, responsibility and working
conditions
Paid on a semi-monthly basis, 15
th
and 30
th
/31
st
of the month
Negotiated –
have union representation with contracts outlining
compensation (see Labor and Employee Relations website at siu.edu)
Paid on a bi-weekly basis, every other Friday
Prevailing –
have multi-employer agreements determining pay rates
Paid on a bi-weekly basis, every other Friday
If the payday falls on Saturday, Sunday, or legal holiday, payment will be made on the last
business day of the covered pay period.
PROBATION PERIOD
Part of the “exam” process, final match between job and incumbent, all civil service
employees have a probation period for each classification they are in
Can be dismissed without recourse or appeal during probation
It is important to be sure you understand your duties and responsibilities. Discuss any
issues or questions with your supervisor to be sure you understand what is expected of
you in your job
Six or twelve months-indicated on your contract. You will have 2 performance
evaluations within that time and annually thereafter
EMPLOYEE FILE
View at 900 S Normal Ave - Woody Hall, 618-453-6698. Calling ahead before
coming to the office is recommended
Photo ID required to view your file and get copies of documents. You can view your
file only
hrrecords@siu.edu
MAINTAIN/UPDATE CIVIL SERVICE APPLICATION
Update your application with your new job here at SIUC and at any time you gain additional experience or
education
HireTouch applications are not kept in your employee file. Access your HireTouch application through your
Applicant login at jobs.siu.edu.
If you only have submitted a paper application you will need to create a new application in the HireTouch system
to be considered for any other Civil Service employment at SIUC
JOB OPPORTUNITIES
Civil Service job openings are advertised at
hr.siu.edu/employment
and/or
jobs.siu.edu/staff
The listing is updated every Thursday at noon with most application
deadlines being the following Thursday at noon
Current employees are allowed to test for any classification for which they
qualify whether it is advertised as a vacancy or not. Electronic forms to
request review for other classifications are available within the applicant
profile at jobs.siu.edu
An Instructional guide for the online Current Employee Request Form(s)
can be found at
https://hr.siu.edu/_common/documents/employment/current-employee-
request-instructions.pdf
VETERAN’S PREFERENCE
Veterans who show proof of their honorable discharge and meet other specific criteria, will receive either 3, 5, or
10 veterans preference points on a passing exam score
Veterans preference points are not added to promotional examination scores
PROMOTIONAL PREFERENCE
Employees may be given preferred treatment in placement on the register for
classifications in their promotional line.
Once you have completed your probation period and test for a higher classification
in your promotional line your promotional passing score is placed ahead of both
non-university applicants and other University employee candidates not in the same
promotional line
Exam scores from tests taken before completion of your probation period can be
“rescored” from original entry to promotional upon request
SENIORITY AND SERVICE TIME
Seniority
– describes the amount of time worked in a
classification or in classifications within the same
promotional line after completing the probationary
period
Service Hours
– the amount of time worked in a
classification prior to completing probationary period
LAYOFF
Policies and procedures are in place, refer to the employee handbook..
Contact Employment & Classification at 536-3369 if you think you are
going to be affected by a layoff situation
If you are laid off after probation and are the least senior employee in your
job classification, you will be placed on the register as Reemployment and
be recalled based on your seniority
If you are not the least senior employee in your job classification, you will
be relocated in the university to another position in your job classification
If you are laid off during your probation period, you will be placed on the
restoral register and will be referred to interview for vacant positions as
they become available
REASSIGNMENT
Re-Assignment (lateral move) request forms are available at jobs.siu.edu for
consideration to move to a different department within your current
classification once you have successfully complete the probation period
An Instructional guide for the online Current Employee Request Form(s) can
be found at
https://hr.siu.edu/_common/documents/employment/current-
employee-request-instructions.pdf
No additional probation period is required
Seniority, vacation and sick time moves with you
Voluntary option for the department
SEPARATION
If you leave the University, or if you move to another position on campus, you are requested to give at least 2
weeks notice
If you resign from the University your department should contact Employee Records for the procedure to follow
and to confirm any unused vacation and sick leave
On your last day, you will be requested to go through an exit interview with Employee Benefits and you can have
further questions answered at that time
CAREER PLANNING
For a full list of Civil Service classifications you can visit the SUCSS website at
https://www.sucss.illinois.gov/pages/classspec/default.aspx
Our University does not use all of the classifications listed on the SUCSS
website, for a list of classifications utilized here at SIUC visit
https://hr.siu.edu/_common/documents/faculty-staff/cs-classification-salaries.pdf
Individual employment counseling is available by appointment only, please call
Human Resources at 618-536-3369
GENERAL INFORMATION FOR
FACULTY & A/P
A/P Position Administration
GENERAL INFORMATION FOR FACULTY &
A/P
Continuing & Term Appointments
Types of A/P Positions
Faculty Appointments
File Review Policy
Procurement Services/Accounts Payable Policy
Travel Expenses
Faculty and A/P pay
Office of Sponsored Projects Administration
CONTINUING & TERM APPOINTMENTS
Continuing
-Automatically renewed each year unless the appointee is
given notice in writing of non-reappointment
If given notice of non-reappointment during first appointment year, you
must be given no less than six months notice in advance of the expiration
of your appointment. In your second and subsequent appointment years,
must be given no less than twelve months notice that your appointment is
not going to be renewed.
Term
-Employment for a specified period of time
TYPES OF A/P POSITIONS
Non-research-
Positions have a written detailed written job description that is evaluated by
Human Resources using a point factor evaluation system. Based on the total number of points
assigned to the job description, the position is assigned to a salary range.
Research positions-
Includes all of the Researcher and Scientist titles. Anyone hired in a given
title must be paid at least the minimum rate, though there is no maximum allowable salary. Established
minimum qualifications must be met.
Within 2 reporting levels of the Chancellor-
Starting salaries and salary increases for
individuals hired in these positions are subject to SIU system-level approval.
FACULTY APPOINTMENTS
Appointments are either Academic or Fiscal
Academic year runs August to May
Fiscal year runs July to June
FILE REVIEW POLICY
Employee Records
Woody Hall- Room 118
ID required
Contents of file
Appointment papers
Benefits information
Transcripts
PROCUREMENT SERVICES
Refer to the website below for “How To” procedures on purchasing
items within your department
http://www.procurement.siu.edu/
PROCUREMENT SERVICES
To procure goods or services paid for by University funds,
including
grants, use one of the following methods:
1.
Purchase requisition form through department
Get required administrative approval(s)
before
making the purchase
All purchases of services >$20,000 must be bid
All other purchases >$53,700 must be bid
Purchases less than minimum bid amount may be bid when in the best interest of the University
PROCUREMENT SERVICES
2.
University procurement card (P-card)
Refer to
http://procurement.siu.edu/pcard/
General limits:
$5000 per transaction
$15000 per month
3.
Invoice Distribution Form
Statement from vendor
Complete list on purchasing website
Both purchase requisition and invoice distribution forms are online
Grant accounts-use paper forms
ACCOUNTS PAYABLE
Pays ALL University bills
For more information refer to:
http://as.siu.edu/accounts_payable/index.html
TRAVEL EXPENSES
Refer to
http://eforms.siu.edu/siuforms/info/trs0100.php
Pre-pay (Pcard) whenever possible for:
Conference registration fees
Airline costs
Lodging costs
To be reimbursed must complete travel voucher:
Lodging costs
At the end of the month in which travel occurred, whichever is later
FACULTY & A/P PAYMENT
Monthly on last day of the month of the covered period
EXCEPTION: If the payday falls on Saturday, Sunday, or legal holiday, payment will be made on last business day
prior to the payday
FORM OF PAYMENT
EDD-Electronic Direct Deposit
Civil Service – Administrative/Professional and Faculty – form is given with hire papers
Contact Payroll at 536-3369 for more information
OFFICE OF SPONSORED PROJECTS ADMINISTRATION
Grants & contracts for research, training, and service projects are applied for, negotiated, and accepted
For more information contact OSPA at
453-4540 or
http://ospa.siu.edu/
GENERAL INFORMATION FOR ALL EMPLOYEES
HRSS
ID Cards
University Network ID and E-Mail Account
Local Area Network Administrators (LAN Admin)
Information Security
Parking
Performance Evaluation
Grievance Procedure
Disciplinary Action
Holidays
Employee Assistance Program
Constituency Groups
Emergency University Closure
Outside Employment or Consulting
Service Award Program
HUMAN RESOURCES SELF SERVICE
hrss.siu.edu
Change your personal information
View your Payslips
View your W2 if you’ve opted in with Electronic Consent
For assistance please visit
https://hr.siu.edu/hr-self-service/
or call Human Resources at 618-536-3369
Please Note: This website is not connected to your network ID password. Use Login Assistance for the first time
use.
ID CARDS
Permanent Staff ID Card- Dawg Tag
Civil Service – Form in initial packet from Employee Benefits
Administrative/Professional and Faculty – hire packet from Employment Benefits
Administrative Office at the Student Center
Contact 536-3351 for questions
Uses
Check out materials at Morris Library
Cash personal checks at the Student Center
Purchase a Recreation Center pass
NETWORK ID AND E-MAIL ACCOUNT
Network ID Help
https://oit.siu.edu/salukitech/tutorials/net-id.php
SalukiTech
https://salukitech.siu.edu/
Support line: 453-5155
Provides computer, password, email, and account assistance
Information Technology
https://oit.siu.edu/
Information Technology for Faculty and Staff
https://oit.siu.edu/it-faculty-staff/
UNIVERSITY E-MAIL ACCOUNTS
Siu.edu is the official email account that all SIU communications will be mailed.
Include/forward this site to your alternative email account to ensure you are in receipt of all siu.edu
communications.
Professional use of this account is highly encouraged, as it is subject to FOIA.
LAN ADMINS
https://salukitech.siu.edu/lanadmin
Note: If you are a new SIUC LAN Admin or will assume LAN Admin duties as part of your role at SIUC,
Information Technology has assembled pertinent information located at the above link. It is important that
all LAN Admins become familiar with this information as it provides essential information needed by LAN
Admins on campus.
INFORMATION SECURITY
SecureIT
https://oit.siu.edu/infosecurity/
Scam/Spam Advice
https://oit.siu.edu/infosecurity/training-awareness/spam-scam-advice.php
Password Safety
https://secureit.siu.edu/passwords/
PARKING
MUST purchase permit for all motor vehicles (including motorcycles)
12-month period ending August 31
st
Trueblood Hall-ground floor or Online
Need Staff ID, Drivers License, Vehicle Registration to purchase permit
Bicycles must be registered, no charge for decal
Visit
https://parking.siu.edu/
for most current parking decal rates
PERFORMANCE EVALUATIONS
Faculty
Annual basis each year by Chair or Dean
Letter form
Based on teaching, research, and/or service
http://laborrelations.siu.edu/labor-contracts/index.html
A/P
Annual basis at the beginning of the year
https://eforms.siu.edu/siuforms/info/ler0100.php
Civil Service
3 month, 6 month, (during probation) and annually
https://eforms.siu.edu/siuforms/info/ler0100.php
GRIEVANCE PROCEDURE
Refer to handbook on Human Resources website
http://laborrelations.siu.edu/forms/index.php
Negotiated Civil Service
Procedures may be different
Review bargaining agreement
https://laborrelations.siu.edu/labor-contracts/
DISCIPLINARY ACTION
Faculty & A/P
https://policies.siu.edu/personnel-policies/chapter4/ch4-faps/discipfa.php
Civil Service
All employees, including probationary employees, are to exhibit appropriate work related behavior while on University
property and/or time.
https://policies.siu.edu/employees-handbook/chapter4/civil-service/discipcs.php
HOLIDAYS
14 paid holidays each year
The holidays will be designated by the Chancellor
for publication by July 1
st
each year.
https://hr.siu.edu/faculty-staff/holiday-
schedules.php
EMPLOYEE ASSISTANCE PROGRAM
Assistance for:
Alcohol/drug related abuse
Family/marital or work problems
Depression
Childcare
Magellan Behavioral Health
(Administrator for the program)
Check your insurance for coverage
Contact Human Resources at 536-3369
CONSTITUENCY GROUPS
You may receive emails periodically from your constituency group
Civil Service Council
https://cscouncil.siu.edu/
Administrative/Professional Staff Council
https://apstaff.siu.edu/
Faculty Senate
https://facultysenate.siu.edu/
EMERGENCY UNIVERSITY CLOSURE
Chancellor or authorized individual
Natural emergency
In support of national or state policy
For reasons of health & safety
Decision to close will be communicated through area radio stations, television and other feasible means.
If you’ve entered your cell phone number in the mobile phone field of HRSS you will be automatically signed up
for text alerts
OUTSIDE EMPLOYMENT OR CONSULTING
Conflict of Interest Policy
http://policies.siu.edu/personnel-policies/chapter4/ch4-all/confint.php
Prior Administrative Approval
Level depends on anticipated income
POLICIES
Affirmative Action
Alcohol & Drug Policy
ADA of 1990
Clean Air Policy
Identity Protection Policy
Information Security
Sexual Harassment Policy
Workplace Violence Policy
All policies can be found on line at
policies.siu.edu
AFFIRMATIVE ACTION
It is the policy of Southern Illinois University, Carbondale to provide equal
employment and educational opportunities for all qualified persons without regard
to race, color, religion, sex, national origin, age, disability, status as a protected
veteran, sexual orientation, or marital status. The University is committed to the
principles of equal employment opportunity and affirmative action and will continue
to conduct all personnel actions in accordance with the letter and spirit of
applicable state and federal statutes and regulations. Personnel actions include, but
are not limited to, recruitment, hiring, position assignments, compensation, training,
promotion, tenure consideration and award, retention, lay-off, termination, and
benefits.
https://affact.siu.edu/
ALCOHOL AND DRUG POLICY
Use of any illicit drug on property owned or controlled by the Board of
Trustees is prohibited.
Alcohol may not be used as part of ANY University activity, UNLESS the
use is authorized.
https://policies.siu.edu/personnel-policies/chapter4/ch4-all/drugcond.php
AMERICAN WITH DISABILITIES ACT OF 1990
“
No qualified individual with a disability shall by reason of such disability, be
excluded from participation in or be denied the benefit of the services,
programs, or activities of a public entity, or be subject to discrimination by
any such entity.”
https://ada.siu.edu/ada-notice-to-the-public.php
ADA OF 1990-CONTINUED
Requests for accommodations should be referred to the Associate Chancellor-Diversity
Employees are not required to provide medical information to supervisors
Supervisors should contact Affirmative Action for direction
Procedures for determining reasonable accommodation can be found on the following website:
http://affact.siu.edu/resource/accommodation.php
ILLINOIS SMOKE FREE CAMPUS ACT
As of July 1, 2015 SIU Carbondale
became a smoke free campus.
Smoking is prohibited on all University
grounds.
Smoking is allowed within personal
vehicles while parked or traveling on
campus.
www.smokefree.siu.edu
IDENTITY PROTECTION POLICY
Social Security numbers are still required
Identity Protection Policy
http://siusystem.edu/board-of-trustees/legislation/board-
legislation-policies.shtml
The Identity Protection Policy and training were
created to help prevent theft
Identity Protection Training
https://vcaf.siu.edu/training-documentation.php
INFORMATION SECURITY
BOT Information Security Plan
https://siusystem.edu/board-of-trustees/legislation/board-legislation-policies.shtml
SIUC Information Security Program
https://oit.siu.edu/infosecurity/
or
https://oit.siu.edu/infosecurity/about-us/
Information Technology Policies
https://oit.siu.edu/
SEXUAL HARASSMENT POLICY
Form of discrimination expressly prohibited by law
Southern Illinois University is committed to creating and maintaining a community in which students, faculty and
staff can work together in an atmosphere free of all forms of harassment, exploitation or intimidation.
Any questions should be directed to the Office of Diversity and Equity.
https://policies.siu.edu/personnel-policies/chapter4/ch4-all/sexual.php
WORKPLACE VIOLENCE POLICY
It is the intent of the university through its policies, procedures, and practices to reduce potential for:
Intimidation or threats from occurring
Violent acts being perpetuated
Life threatening situations from developing
https://policies.siu.edu/policies/workplaceviolence.php
Civil Service
Explore important information for new employees at Southern Illinois University Carbondale including human resources contacts, work week details, flex time availability, Fair Labor Standards Act coverage, and compensation details. Get to know key staff members and access resources for a successful start in your new role.
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SIU NEW EMPLOYEE ORIENTATION WELCOME TO SOUTHERN ILLINOIS UNIVERSITY CARBONDALE HUMAN RESOURCES RENEE COLOMBO, INTERIM DIRECTOR
HUMAN RESOURCES WEBSITE HR.SIU.EDU Employee Handbook https://policies.siu.edu/employees-handbook/ Human Resources Staff https://hr.siu.edu/contact-us/ Other Useful Information https://hr.siu.edu/faculty-staff/
EMPLOYMENT & CLASSIFICATION STAFF Stacy Peach Employment Assistant Manager Barbara Niechciol Employment Counselor Makayla Dierks Employment Counselor Heather Rich Human Resource Officer Jamie Lorentz Human Resource Assistant-Testing Breanna Lankford Human Resource Assistant Office Phone Number 618-536-3369
CIVIL SERVICE GENERAL INFORMATION FOR CIVIL SERVICE EMPLOYEES
WORK WEEK Most office staff and offices 8:00 a.m. 4:30 p.m. Monday through Friday (with a one hour lunch period) Basic work week for most employees consists of 5 consecutive 7 work days or a total of 37 hours per week A number of employees are required to work shifts other than 8:00 a.m. 4:30 p.m. Check with supervisor for your particular schedule. Work hours are established to meet the needs of the University and discussed prior to job offer.
FLEX TIME Available in some units Work schedules must conform to the needs of department Check with your supervisor for availability within your department
FAIR LABOR STANDARDS ACT Covers overtime reporting and compensation Employees are either Exempt from the law or Non-Exempt depending on conditions of their appointment indicated on your contract Exempt not compensated for overtime Non-Exempt compensated at 1.5 times normal pay rate or compensatory time off No overtime should be worked without prior authorization from your supervisor
COMPENSATION Range wages established through salary surveys throughout the state and comparison of skills, efforts, responsibility and working conditions Paid on a semi-monthly basis, 15thand 30th/31stof the month Negotiated have union representation with contracts outlining compensation (see Labor and Employee Relations website at siu.edu) Paid on a bi-weekly basis, every other Friday Prevailing have multi-employer agreements determining pay rates Paid on a bi-weekly basis, every other Friday If the payday falls on Saturday, Sunday, or legal holiday, payment will be made on the last business day of the covered pay period.
PROBATION PERIOD Part of the exam process, final match between job and incumbent, all civil service employees have a probation period for each classification they are in Can be dismissed without recourse or appeal during probation It is important to be sure you understand your duties and responsibilities. Discuss any issues or questions with your supervisor to be sure you understand what is expected of you in your job Six or twelve months-indicated on your contract. You will have 2 performance evaluations within that time and annually thereafter
EMPLOYEE FILE View at 900 S Normal Ave -Woody Hall, 618-453-6698. Calling ahead before coming to the office is recommended Photo ID required to view your file and get copies of documents. You can view your file only hrrecords@siu.edu
MAINTAIN/UPDATE CIVIL SERVICE APPLICATION Update your application with your new job here at SIUC and at any time you gain additional experience or education HireTouch applications are not kept in your employee file. Access your HireTouch application through your Applicant login at jobs.siu.edu. If you only have submitted a paper application you will need to create a new application in the HireTouch system to be considered for any other Civil Service employment at SIUC
JOB OPPORTUNITIES Civil Service job openings are advertised at hr.siu.edu/employment and/or jobs.siu.edu/staff The listing is updated every Thursday at noon with most application deadlines being the following Thursday at noon Current employees are allowed to test for any classification for which they qualify whether it is advertised as a vacancy or not. Electronic forms to request review for other classifications are available within the applicant profile at jobs.siu.edu An Instructional guide for the online Current Employee Request Form(s) can be found at https://hr.siu.edu/_common/documents/employment/current-employee- request-instructions.pdf
VETERANS PREFERENCE Veterans who show proof of their honorable discharge and meet other specific criteria, will receive either 3, 5, or 10 veterans preference points on a passing exam score Veterans preference points are not added to promotional examination scores
PROMOTIONAL PREFERENCE Employees may be given preferred treatment in placement on the register for classifications in their promotional line. Once you have completed your probation period and test for a higher classification in your promotional line your promotional passing score is placed ahead of both non-university applicants and other University employee candidates not in the same promotional line Exam scores from tests taken before completion of your probation period can be rescored from original entry to promotional upon request
SENIORITY AND SERVICE TIME Seniority describes the amount of time worked in a classification or in classifications within the same promotional line after completing the probationary period Service Hours the amount of time worked in a classification prior to completing probationary period
LAYOFF Policies and procedures are in place, refer to the employee handbook.. Contact Employment & Classification at 536-3369 if you think you are going to be affected by a layoff situation If you are laid off after probation and are the least senior employee in your job classification, you will be placed on the register as Reemployment and be recalled based on your seniority If you are not the least senior employee in your job classification, you will be relocated in the university to another position in your job classification If you are laid off during your probation period, you will be placed on the restoral register and will be referred to interview for vacant positions as they become available
REASSIGNMENT Re-Assignment (lateral move) request forms are available at jobs.siu.edu for consideration to move to a different department within your current classification once you have successfully complete the probation period An Instructional guide for the online Current Employee Request Form(s) can be found at https://hr.siu.edu/_common/documents/employment/current- employee-request-instructions.pdf No additional probation period is required Seniority, vacation and sick time moves with you Voluntary option for the department
SEPARATION If you leave the University, or if you move to another position on campus, you are requested to give at least 2 weeks notice If you resign from the University your department should contact Employee Records for the procedure to follow and to confirm any unused vacation and sick leave On your last day, you will be requested to go through an exit interview with Employee Benefits and you can have further questions answered at that time
CAREER PLANNING For a full list of Civil Service classifications you can visit the SUCSS website at https://www.sucss.illinois.gov/pages/classspec/default.aspx Our University does not use all of the classifications listed on the SUCSS website, for a list of classifications utilized here at SIUC visit https://hr.siu.edu/_common/documents/faculty-staff/cs-classification-salaries.pdf Individual employment counseling is available by appointment only, please call Human Resources at 618-536-3369
GENERAL INFORMATION FOR FACULTY & A/P A/P Position Administration
GENERAL INFORMATION FOR FACULTY & A/P Continuing & Term Appointments Types of A/P Positions Faculty Appointments File Review Policy Procurement Services/Accounts Payable Policy Travel Expenses Faculty and A/P pay Office of Sponsored Projects Administration
CONTINUING & TERM APPOINTMENTS Continuing-Automatically renewed each year unless the appointee is given notice in writing of non-reappointment If given notice of non-reappointment during first appointment year, you must be given no less than six months notice in advance of the expiration of your appointment. In your second and subsequent appointment years, must be given no less than twelve months notice that your appointment is not going to be renewed. Term-Employment for a specified period of time
TYPES OF A/P POSITIONS Non-research- Positions have a written detailed written job description that is evaluated by Human Resources using a point factor evaluation system. Based on the total number of points assigned to the job description, the position is assigned to a salary range. Research positions- Includes all of the Researcher and Scientist titles. Anyone hired in a given title must be paid at least the minimum rate, though there is no maximum allowable salary. Established minimum qualifications must be met. Within 2 reporting levels of the Chancellor- Starting salaries and salary increases for individuals hired in these positions are subject to SIU system-level approval.
FACULTY APPOINTMENTS Appointments are either Academic or Fiscal Academic year runs August to May Fiscal year runs July to June
FILE REVIEW POLICY Employee Records Woody Hall- Room 118 ID required Contents of file Appointment papers Benefits information Transcripts
PROCUREMENT SERVICES Refer to the website below for How To procedures on purchasing items within your department http://www.procurement.siu.edu/
PROCUREMENT SERVICES To procure goods or services paid for by University funds, including grants, use one of the following methods: Purchase requisition form through department 1. Get required administrative approval(s) before making the purchase All purchases of services >$20,000 must be bid All other purchases >$53,700 must be bid Purchases less than minimum bid amount may be bid when in the best interest of the University
PROCUREMENT SERVICES University procurement card (P-card) Refer to http://procurement.siu.edu/pcard/ General limits: $5000 per transaction $15000 per month Invoice Distribution Form Statement from vendor Complete list on purchasing website Both purchase requisition and invoice distribution forms are online Grant accounts-use paper forms 2. 3.
ACCOUNTS PAYABLE Pays ALL University bills For more information refer to: http://as.siu.edu/accounts_payable/index.html
TRAVEL EXPENSES Refer to http://eforms.siu.edu/siuforms/info/trs0100.php Pre-pay (Pcard) whenever possible for: Conference registration fees Airline costs Lodging costs To be reimbursed must complete travel voucher: Lodging costs At the end of the month in which travel occurred, whichever is later
FACULTY & A/P PAYMENT Monthly on last day of the month of the covered period EXCEPTION: If the payday falls on Saturday, Sunday, or legal holiday, payment will be made on last business day prior to the payday
FORM OF PAYMENT EDD-Electronic Direct Deposit Civil Service Administrative/Professional and Faculty form is given with hire papers Contact Payroll at 536-3369 for more information
OFFICE OF SPONSORED PROJECTS ADMINISTRATION Grants & contracts for research, training, and service projects are applied for, negotiated, and accepted For more information contact OSPA at 453-4540 or http://ospa.siu.edu/
GENERAL INFORMATION FOR ALL EMPLOYEES HRSS ID Cards University Network ID and E-Mail Account Local Area Network Administrators (LAN Admin) Information Security Parking Performance Evaluation Grievance Procedure Disciplinary Action Holidays Employee Assistance Program Constituency Groups Emergency University Closure Outside Employment or Consulting Service Award Program
HUMAN RESOURCES SELF SERVICE hrss.siu.edu Change your personal information View your Payslips View your W2 if you ve opted in with Electronic Consent For assistance please visit https://hr.siu.edu/hr-self-service/ or call Human Resources at 618-536-3369 Please Note: This website is not connected to your network ID password. Use Login Assistance for the first time use.
ID CARDS Permanent Staff ID Card- Dawg Tag Civil Service Form in initial packet from Employee Benefits Administrative/Professional and Faculty hire packet from Employment Benefits Administrative Office at the Student Center Contact 536-3351 for questions Uses Check out materials at Morris Library Cash personal checks at the Student Center Purchase a Recreation Center pass
NETWORK ID AND E-MAIL ACCOUNT Network ID Help https://oit.siu.edu/salukitech/tutorials/net-id.php SalukiTech https://salukitech.siu.edu/ Support line: 453-5155 Provides computer, password, email, and account assistance Information Technology https://oit.siu.edu/ Information Technology for Faculty and Staff https://oit.siu.edu/it-faculty-staff/
UNIVERSITY E-MAIL ACCOUNTS Siu.edu is the official email account that all SIU communications will be mailed. Include/forward this site to your alternative email account to ensure you are in receipt of all siu.edu communications. Professional use of this account is highly encouraged, as it is subject to FOIA.
LAN ADMINS https://salukitech.siu.edu/lanadmin Note: If you are a new SIUC LAN Admin or will assume LAN Admin duties as part of your role at SIUC, Information Technology has assembled pertinent information located at the above link. It is important that all LAN Admins become familiar with this information as it provides essential information needed by LAN Admins on campus.
INFORMATION SECURITY SecureIT https://oit.siu.edu/infosecurity/ Scam/Spam Advice https://oit.siu.edu/infosecurity/training-awareness/spam-scam-advice.php Password Safety https://secureit.siu.edu/passwords/
PARKING MUST purchase permit for all motor vehicles (including motorcycles) 12-month period ending August 31st Trueblood Hall-ground floor or Online Need Staff ID, Drivers License, Vehicle Registration to purchase permit Bicycles must be registered, no charge for decal Visit https://parking.siu.edu/ for most current parking decal rates
PERFORMANCE EVALUATIONS Faculty Annual basis each year by Chair or Dean Letter form Based on teaching, research, and/or service http://laborrelations.siu.edu/labor-contracts/index.html A/P Annual basis at the beginning of the year https://eforms.siu.edu/siuforms/info/ler0100.php Civil Service 3 month, 6 month, (during probation) and annually https://eforms.siu.edu/siuforms/info/ler0100.php
GRIEVANCE PROCEDURE Refer to handbook on Human Resources website http://laborrelations.siu.edu/forms/index.php Negotiated Civil Service Procedures may be different Review bargaining agreement https://laborrelations.siu.edu/labor-contracts/
DISCIPLINARY ACTION Faculty & A/P https://policies.siu.edu/personnel-policies/chapter4/ch4-faps/discipfa.php Civil Service All employees, including probationary employees, are to exhibit appropriate work related behavior while on University property and/or time. https://policies.siu.edu/employees-handbook/chapter4/civil-service/discipcs.php
HOLIDAYS 14 paid holidays each year The holidays will be designated by the Chancellor for publication by July 1steach year. https://hr.siu.edu/faculty-staff/holiday- schedules.php
EMPLOYEE ASSISTANCE PROGRAM Assistance for: Alcohol/drug related abuse Family/marital or work problems Depression Childcare Magellan Behavioral Health (Administrator for the program) Check your insurance for coverage Contact Human Resources at 536-3369
CONSTITUENCY GROUPS You may receive emails periodically from your constituency group Civil Service Council https://cscouncil.siu.edu/ Administrative/Professional Staff Council https://apstaff.siu.edu/ Faculty Senate https://facultysenate.siu.edu/
EMERGENCY UNIVERSITY CLOSURE Chancellor or authorized individual Natural emergency In support of national or state policy For reasons of health & safety Decision to close will be communicated through area radio stations, television and other feasible means. If you ve entered your cell phone number in the mobile phone field of HRSS you will be automatically signed up for text alerts
OUTSIDE EMPLOYMENT OR CONSULTING Conflict of Interest Policy http://policies.siu.edu/personnel-policies/chapter4/ch4-all/confint.php Prior Administrative Approval Level depends on anticipated income
POLICIES Affirmative Action Alcohol & Drug Policy ADA of 1990 Clean Air Policy Identity Protection Policy Information Security Sexual Harassment Policy Workplace Violence Policy All policies can be found on line at policies.siu.edu
