Warehouse System Operational Manual for Stock Control
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These are routines used for receiving, processing, delivering stock
material as well controling available for inventory purposes .
Packing List Received
When use?
•
When you receive a transfer packinglist by Tarboro or other
warehouse and purchase (importation) from reels
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How to use?
•
Take collector and scan the labels
from material received
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Copy and save the file on your
computer (C:\\Coletor)
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How to use?
•
Here the system shows the warehouse selected and current day and shift.
Usually the date field is not changed unless cargo is
received in diferente day than the date you are entering
data in the system.
If you are receiving imported reels, inform in the
Packing list field the number of the imported packing list
you are receiving. The reason for this is because the
fractioned receipt of invoices from Brazil
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How to use?
•
Here you have to choose the File from
the scanning process during the cargo
offloading.
Note that this data from the scanner will be compared to the
packing slip data and it will show discrepancies if any for
further actions.
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How to use?
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Open the folder Coletor
on your (C:\\) and select
the file
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Later click in Next
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How to use?
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Here the file is displayed
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If all are ok the status will
be green
•
If something is wrong, the
system will show red
message
By clicking in the “
Attention
”
message you may have to
take an action to solve it and
keep working in this function.
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Continue without Label
Continue the proccess ignoring the
missing labels
Print manually label
Another window open and you can print
the labels missing
( Ex. Labels get lost during
transportation)
Abort proccess
You cancel the proccess and scan the
labels again / or uplod previous file
again
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When use?
This routine it’s used when you we will convert drums
from kit form into assembled reel.
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How to use
•
First you select if are a
Individual
Individual
ou
From collector
From collector
choise
Individual
Individual
•
When you have one bundle for
assembling
From Collector
From Collector
•
When you have multiple bundles to
be assembled
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How to use?
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If you select
Individual
Individual
Enter the label number
Click on Confirm
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Inform the qty assmbled.
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After that go to the
PRINT LABEL
PRINT LABEL
field, select if you want to generate
INDIVIDUAL
LABEL
to get as many labels as the number of reels assembled
or
ONLY ONE LABEL
to generate one single label representing the group of reels assembled.
Ex: If you want assembly 5 kits, put 5 kits on QTY ASSEMBLED
Choise “Individual label”, it will make one label for each kit ( 5 Labels)
If you choise “Only one label”, it will make one single label for all the kits
•
If you don’t comsume whole label quantity, the system generate new label
contending the balance which remains unassembled.
•
Click in Confirm
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How to use?
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If you select
From Collector
From Collector
You choose the file
Confirm the date of assembly
Click in Upload
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Here it will shows all labels
scanned and will make one label
contending all reels from
diferent labels.
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When use?
•
When you have to proceed the truck loading ( Goods to be
delivered to the customer / transfers from one location to the
other ( warehouse to warehouse ), etc...
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How to use?
•
Here you have to choose the File from
the scanning process during the cargo
loading.
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How to use?
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Here we will make a link with customers and PO existent in the system
Select customer that will receive the loading as well PO number;
Click on find and system will display qtys available in the inventory;
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Here you may get the
information from all
goods loaded x stocks
availability ( just for
information)
•
If
QTY REEL
matches
the qty loaded just
press
“SUBMIT”
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When use?
•
This a routine to be used when we are running a stock check in
order to keep iventory correct in the system.
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How to use?
•
Here you have to choose the File from
all labels scanned from the material
available in the warehouse.
It is essencial to assure that all labels have been scanned
properlly from existent stock available in the warehouse.
Also it’s recomended to run stock check when we have NO
operations going on at the warehouse to avoid
discrepancies from missing data as well there is no
pendencies from pending PL/invoices to be registered, etc...
The main purpose here is to check if physicall matches the
system.
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Next step is selecting the inventory date in order
to reflect the actual scenario we are evaluating.
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After that you have to select
NEW IMPORT
NEW IMPORT
and
click
YES
YES
if you want system runs the inventory
routine considering only one file with data
colected or *
NO
NO
if you want system considering
multiples files to be consolidate together.
*
NO
NO
option it’s selected if the data scanning process is conducing in
separate steps/ shifts or days ( not at one running ). In this case system will
considered multiples files from coletor to consolidate at one report.
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Here finally you will get a report
comparing the qty scanned x qty
available i the system.
If all
STATUS
STATUS
become
green
indicating that qtys in the system
matches qty scanned just click in
“Submit”
If
STATUS
STATUS
shows any discrepancy in
any line (
red
) its recomended to go
and check physically this item to
assure the problem prior to run and
request for manual stock adjustment
( IT ticket)
Click on the download button to see
in excel sheet a complete and
detailed report of the readings and
their status
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These are some additional tools / functions to support the main
routines of this program.
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When use?
•
When you know the label number and want to print it again for
some reason ( Bar code gets spoiled / damaged or missig label.
** In this tool you are not adding or consuming inventory in the system
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How to use?
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Enter the label number in the field
and click
GENERATE
GENERATE
•
Label it will be displayed in the screen.
If all is ok just press
.
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When use?
•
Usually used when you are running some test, printer setting or
get a label spoiled during printing and wishes to delete it to not
include or consume items from stock.
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How to use?
•
Select the Date, inform label number and click
FIND
FIND
.
•
Once label is displayed just press
DELETE
DELETE
to execute the task.
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When use?
•
This is an option for running eventually ( ex: when we have
packing lists made in manual way). If the OPERATIONAL routines
are executed in a proper way, the system automatically will
consume the labels ( ex: transformig kits into reels)
•
Other possible usage of this tool is for defective/rejected reels
received from factory ( Tarboro, Brazil, ..)
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How to use
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First you select
Individual, From collector
Individual, From collector
or
Inform Defect
Inform Defect
Individual
Individual
•
When you have one bundle for
consuming
From Collector
From Collector
•
When you have multiple bundles for
consuming
Inform Defect
Inform Defect
•
When you have received some reel with
quality problem (non conformity)
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If you select
Individual
Individual
Enter the date, label number and feature ( *Assembly / Delivery / Error )
*Assembly :
When is a label from assembled products
* Delivery:
When is a label from delivered products
* Error:
if there is any information wrong in the label
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Here you make the check over the label information. After that clicks
CONSUME.
CONSUME.
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If you select
From Collector
From Collector
You choose the file
Confirm the date
Confirm shift ( optional)
Confirm Feature
Assembly
•
When is a label from assembled
products
Delivery
•
When is a label from delivered
products
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Here you just check all and click on
Consume
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If you select
Inform defect
Inform defect
Inform label number and click Confirm
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Inform the quantity of defective reels
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Select the reason of the problem and include some observation
•
Click in Confirm to consume this label
* Note that when you usually use thus option
Inform Defect
to consume a label possible after that you may create new labels
for this package to sort out kits without problem and defective ones.
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When use?
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When you have to create a new label manually for the product
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How to use?
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Inform the Product Code
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Number of copy required for this
Label
•
And also the quantity fo the Reels for
this package
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How to use?
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Select the Resource/Machine to inform the status of the
material:
Assembly:
When is a label for assembled products
Kits:
When is a label for unassembled products
Assembly /Kits return :
When you want to return one
assembled reel or kit
Defective:
When you want to generate a label for a defect
product.
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Observations can be included
Click Confirm
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When use?
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When you want to make a consulting from some label
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It generates reports from the labels available in stock
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How to use?
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Select the status of the label required
or you can select all.
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From
ACTIVE
ACTIVE
labels you can sort the
assembled / delivered / errors ... From
Resource/machine option
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Also sorting by customer / specific
product / active date
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Report it’s generated from the filters /
selection done.
Routines for receiving, processing, and delivering stock materials, as well as controlling inventory, are outlined in this operational manual. Learn how to use the packing list, receive imported reels, scan labels, and manage discrepancies for efficient stock control.
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Presentation Transcript
Warehouse System Warehouse System Operational manual for stock control Operational manual for stock control
Operational Operational These are routines used for receiving, processing, delivering stock material as well controling available for inventory purposes .
Packing List Received When use? When you receive a transfer packinglist by Tarboro or other warehouse and purchase (importation) from reels
Packing Packing List List Received Received How to use? Take collector and scan the labels from material received Copy and save the file on your computer (C:\\Coletor)
Packing Packing List List Received Received How to use? Here the system shows the warehouse selected and current day and shift. Usually the date field is not changed unless cargo is received in diferente day than the date you are entering data in the system. If you are receiving imported reels, inform in the Packing list field the number of the imported packing list you are receiving. The reason for this is because the fractioned receipt of invoices from Brazil
Packing Packing List List Received Received How to use? Here you have to choose the File from the scanning process during the cargo offloading. Note that this data from the scanner will be compared to the packing slip data and it will show discrepancies if any for further actions.
Packing Packing List List Received Received How to use? Open the folder Coletor on your (C:\\) and select the file Later click in Next
Packing Packing List List Received Received How to use? Here the file is displayed If all are ok the status will be green If something is wrong, the system will show red message By clicking in the Attention message you may have to take an action to solve it and keep working in this function.
Packing Packing List List Received Received Continue without Label Continue the proccess ignoring the missing labels Print manually label Another window open and you can print the labels missing ( Ex. Labels get lost during transportation) Abort proccess You cancel the proccess and scan the labels again / or uplod previous file again
Assembly Assembly Reel Reel When use? This routine it s used when you we will convert drums from kit form into assembled reel.
Assembly Assembly reel reel How to use First you select if are a Individual ou From collector choise Individual When you have one bundle for assembling From Collector When you have multiple bundles to be assembled
Assembly Assembly reel reel How to use? If you select Individual Enter the label number Click on Confirm
Assembly Assembly reel reel Inform the qty assmbled. After that go to the PRINT LABEL field, select if you want to generate INDIVIDUAL LABELto get as many labels as the number of reels assembled or ONLY ONE LABEL to generate one single label representing the group of reels assembled. Ex: If you want assembly 5 kits, put 5 kits on QTY ASSEMBLED Choise Individual label , it will make one label for each kit ( 5 Labels) If you choise Only one label , it will make one single label for all the kits If you don t comsume whole label quantity, the system generate new label contending the balance which remains unassembled. Click in Confirm
Assembly Assembly reel reel How to use? If you select From Collector You choose the file Confirm the date of assembly Click in Upload
Assembly Assembly reel reel Here it will shows all labels scanned and will make one label contending all reels from diferent labels.
Packing Packing List List Delivery Delivery When use? When you have to proceed the truck loading ( Goods to be delivered to the customer / transfers from one location to the other ( warehouse to warehouse ), etc...
Packing Packing List List Delivery Delivery How to use? Here you have to choose the File from the scanning process during the cargo loading.
Packing Packing List List Delivery Delivery How to use? Here we will make a link with customers and PO existent in the system Select customer that will receive the loading as well PO number; Click on find and system will display qtys available in the inventory;
Packing Packing List List Delivery Delivery Here you may get the information from all goods loaded x stocks availability ( just for information) If QTY REEL matches the qty loaded just press SUBMIT
Inventory Inventory Label Label When use? This a routine to be used when we are running a stock check in order to keep iventory correct in the system.
Inventory Inventory Label Label How to use? Here you have to choose the File from all labels scanned from the material available in the warehouse. It is essencial to assure that all labels have been scanned properlly from existent stock available in the warehouse. Also it s recomended to run stock check when we have NO operations going on at the warehouse to avoid discrepancies from missing data as well there is no pendencies from pending PL/invoices to be registered, etc... The main purpose here is to check if physicall matches the system.
Inventory Inventory Label Label Next step is selecting the inventory date in order to reflect the actual scenario we are evaluating.
Inventory Inventory Label Label After that you have to select NEW IMPORT and click YES if you want system runs the inventory routine considering only one file with data colected or *NO if you want system considering multiples files to be consolidate together. * NOoption it s selected if the data scanning process is conducing in separate steps/ shifts or days ( not at one running ). In this case system will considered multiples files from coletor to consolidate at one report.
Inventory Inventory Label Label Here finally you will get a report comparing the qty scanned x qty available i the system. If all STATUS become green indicating that qtys in the system matches qty scanned just click in Submit If STATUS shows any discrepancy in any line ( red ) its recomended to go and check physically this item to assure the problem prior to run and request for manual stock adjustment ( IT ticket) Click on the download button to see in excel sheet a complete and detailed report of the readings and their status
Auxiliary Auxiliary These are some additional tools / functions to support the main routines of this program.
Reprint Reprint Label Label When use? When you know the label number and want to print it again for some reason ( Bar code gets spoiled / damaged or missig label. ** In this tool you are not adding or consuming inventory in the system
Reprint Reprint Label Label How to use? Enter the label number in the field and click GENERATE Label it will be displayed in the screen. If all is ok just press PRINT.
Delete Delete Label Label When use? Usually used when you are running some test, printer setting or get a label spoiled during printing and wishes to delete it to not include or consume items from stock.
Delete Delete Label Label How to use? Select the Date, inform label number and click FIND. Once label is displayed just press DELETE to execute the task.
Consume Consume Label Label When use? This is an option for running eventually ( ex: when we have packing lists made in manual way). If the OPERATIONAL routines are executed in a proper way, the system automatically will consume the labels ( ex: transformig kits into reels) Other possible usage of this tool is for defective/rejected reels received from factory ( Tarboro, Brazil, ..)
Consume Consume Label Label How to use First you select Individual, From collector or Inform Defect Individual When you have one bundle for consuming From Collector When you have multiple bundles for consuming Inform Defect When you have received some reel with quality problem (non conformity)
Consume Consume Label Label If you select Individual Enter the date, label number and feature ( *Assembly / Delivery / Error ) *Assembly : When is a label from assembled products * Delivery: When is a label from delivered products * Error: if there is any information wrong in the label
Consume Consume Label Label Here you make the check over the label information. After that clicks CONSUME.
Consume Consume Label Label If you select From Collector You choose the file Confirm the date Confirm shift ( optional) Confirm Feature Assembly When is a label from assembled products Delivery When is a label from delivered products
Consume Consume Label Label Here you just check all and click on Consume
Consume Consume Label Label If you select Inform defect Inform label number and click Confirm
Consume Consume Label Label Inform the quantity of defective reels Select the reason of the problem and include some observation Click in Confirm to consume this label * Note that when you usually use thus option Inform Defect to consume a label possible after that you may create new labels for this package to sort out kits without problem and defective ones.
New New Label Label When use? When you have to create a new label manually for the product
New New Label Label How to use? Inform the Product Code Number of copy required for this Label And also the quantity fo the Reels for this package
New New Label Label How to use? Select the Resource/Machine to inform the status of the material: Assembly: When is a label for assembled products Kits: When is a label for unassembled products Assembly /Kits return : When you want to return one assembled reel or kit Defective: When you want to generate a label for a defect product.
New New Label Label Observations can be included Click Confirm
Query Query Labels Labels When use? When you want to make a consulting from some label It generates reports from the labels available in stock
Query Query Labels Labels How to use? Select the status of the label required or you can select all.
Query Query Labels Labels From ACTIVE labels you can sort the assembled / delivered / errors ... From Resource/machine option Also sorting by customer / specific product / active date
Query Query Labels Labels Report it s generated from the filters / selection done.
