Ask Before You Act! Rules Education Seminar - January 9, 2019
A seminar held on January 9, 2019, focused on rules education covering various topics such as student housing, monthly reminders, midyear enrollee guidelines, camps and clinics planning, NCAA compliance, and more. The event aimed to provide crucial information and updates to participants involved in athletics, emphasizing the importance of adhering to regulations and staying informed. Student housing, monthly reminders, eligibility forms, and planning tools were among the key areas highlighted during the seminar.
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Wednesday, January 9, 2019 Ask Before You Act! 1 RULES EDUCATION SEMINAR January 2019
Wednesday, January 9, 2019 Ask Before You Act! 2 Agenda Hocus Focus Student Housing Monthly Reminders Midyear Enrollee Reminders Camps and Clinics Planning Recent NCAA Educational Columns, Interpretations and Infractions Cases Autonomy Proposals Rules Education Compliance Website Section Review Super Bowl Gambling How can we help you? Other Business
Wednesday, January 9, 2019 Ask Before You Act! 3 Hocus Focus Arm is moved Frame is different Scallop is missing Clock is missing Clown is turned Remote control is missing
Wednesday, January 9, 2019 Ask Before You Act! 4 STUDENT HOUSING Erica Sisson
Wednesday, January 9, 2019 Ask Before You Act! 5 Monthly Reminders Time Management Plan Head Coach Responsibility Documentation Non-Athletics Office Contact Prohibition Contact and Evaluation Logs in JumpForward Official and Unofficial Visit Forms Initial Eligibility and Transfer Review Forms CARA (Practice) Logs Institutional Request List (IRL) Updates Declaration of Coaches Form Updates Recruiting and Scouting Services Approval Tryout Approval Camps and Clinics Forms Squad Change Forms Recruiting Calendar Compliance Office on Twitter @BlazerBylaws
Wednesday, January 9, 2019 Ask Before You Act! 6 Midyear Enrollee Reminders Pre-participation physical exams and sickle cell screenings prior to participation in CARA NCAA and UAB Athletics Compliance Forms Student-Athlete Statement Drug-Testing Consent Form HIPAA and Buckley Consent Form General Amateurism and Eligibility for International Student-Athletes Student-Athlete and Parent/Guardian Contact Form Student-Athlete Automobile Registration Form Student-Athlete Institutional Apparel Agreement Promotional Activities Form NCAA Eligibility Center Amateurism Initial-Eligibility
Wednesday, January 9, 2019 Ask Before You Act! 7 Camps and Clinic Planning As you begin to plan your summer and spring camps and clinics, please remember to complete the following forms Prior to advertising for the camp or clinic: Institutional Camps and Clinics Form Institutional Camps and Clinics Staff Compensation Form Copies of all advertisements Camp/Clinic daily schedule After the camp/clinic: Institutional Camps and Clinics Reconciliation Form Institutional Camps and Clinics Attendance Form Payroll records Get your camp advertising approved prior to beginning to advertise the camp/clinic. Turn in all forms to Michael Derringer for review and approval.
Wednesday, January 9, 2019 Ask Before You Act! 8 Recent NCAA Educational Columns, Interpretations and Infractions Cases Presence of Mascot During Off-Campus Contact or Evaluation Release of Obligation to Provide Athletically Related Financial Aid Application of Publicity and Contact Legislation After Prospective Student-Athlete Commits to an Institution Manager Enrolled at Different Institution
Wednesday, January 9, 2019 Ask Before You Act! 9 AUTONOMY PROPOSALS Considered at NCAA Convention
Wednesday, January 9, 2019 Ask Before You Act! 10 2018-111 Family Members Intent To replace all instances of "relatives" and "parents or legal guardians" with "family members" in autonomy provisions. Rationale This proposal is a companion to Proposal No. 2017-109, which was adopted in the Council-governance legislative process in April 2018. This proposal would revise the bylaws under the purview of the Autonomy conferences that could not be included in Proposal No. 2017-109. The concept was identified as part of the Refresh and Modernization of Division I Rules initiative. The current application of "relative" vs. "family member" was identified as an area of consternation for the membership. This proposal would make terminology and application consistent for pre-enrollment and post- enrollment. This proposal would reduce a burden on the membership by removing the need for waiver requests to extend that application of the legislation to family members beyond parents and legal guardians. Effective Date Immediate
Wednesday, January 9, 2019 Ask Before You Act! 11 2018-112 Summer CARA Meals/Housing Intent To specify that an institution may provide room and board expenses to a PSA to participate in required summer athletic activities prior to initial summer school enrollment and to a SA to participate in required summer athletic activities while not enrolled in summer school. Rationale Blanket waivers have been approved the previous two summers to permit institutions the flexibility to provide expenses to SAs in conjunction with their participation in required summer athletic activities while not enrolled in summer school. This proposal will relieve financial hardship incurred by prospective and current SAs during times in which they are not enrolled in summer school. Effective Date Immediate
Wednesday, January 9, 2019 Ask Before You Act! 12 2018-113 Summer CARA Meals/Housing Intent To permit an institution to provide room and board expenses to a PSA to participate in required summer athletic activities prior to initial summer-school enrollment. Rationale Current legislation does not allow an institution to provide room and board expenses to a PSA who is participating in required summer athletic activities prior to initial summer-school enrollment. Moreover, since such an individual has not yet triggered "student-athlete" status, he or she is not eligible to receive expenses via the Student Assistance Fund. Waivers have been granted in the previous two years to allow for such expenses to be provided. Amending the legislation to allow for room and board expenses under these circumstances will eliminate the need for waivers in the future Effective Date Immediate
Wednesday, January 9, 2019 Ask Before You Act! 13 2018-115 Official Visit Comp. Tickets Intent To reduce, from six to five, the maximum number of complimentary admissions that an institution may provide to a PSA and those accompanying the PSA to attend a home athletics event during an official visit. Rationale This proposal would reduce the number of complimentary admissions a PSA may receive during an official visit to the same number of individuals (the PSA and four family members) who may receive entertainment and meals during an official visit. Aligning these limits will alleviate confusion and potential risk for inadvertent violations in situations in which a family member may receive a complimentary admission as one of the five guests of the prospective student-athlete but may not receive a free meal or other entertainment as part of the visit. Establishing the same number of allowed guests for entertainment, meals, and complimentary admissions will bring consistency to all forms of meals and entertainment and simplify the application of the legislation. Effective Date
Wednesday, January 9, 2019 Ask Before You Act! 14 2018-116 Reserving Comp. Tickets Intent To specify that an institution may reserve tickets (in addition to the permissible complimentary admissions) for the use of additional individuals accompanying a PSA during an unofficial visit and for seat locations adjacent to the complimentary seats being provided to the PSA; further, to specify that such tickets must be purchased at face value. Rationale This proposal creates uniformity and consistency with the legislation that addresses reserving tickets for additional individuals during official visits. Families of PSAs will no longer be separated during their visits or be in a position to leave family members at home. Providing more flexibility allows for a better PSA experience during the college decision-making process. Further, institutions should already have procedures in place to address this change because it is already applicable to official visits. Effective Date August 1, 2019
Wednesday, January 9, 2019 Ask Before You Act! 15 2018-117 Unofficial Visit Parking Intent To specify that an institution may arrange special parking for a PSA during an unofficial visit. Rationale Current legislation precludes an institution from arranging parking for a PSA during an unofficial visit. This restriction often creates confusion and logistical and safety concerns for a PSA upon arrival on campus. It is generally difficult for visitors to find parking on campus. As a result, PSA often park at off-campus sites and incur parking expenses to attend athletic events. In many instances, the current restriction creates an increased burden for staff members to pick up PSAs from multiple locations. This proposal promotes an effort of deregulation and is similar to parking that may be provided during an official visit. Effective Date August 1, 2019
Wednesday, January 9, 2019 Ask Before You Act! 16 2018-118 Mental Health Services Intent To require an institution to make mental health services and resources available to its SAs through the department of athletics and/or the institution's health services or counseling services department, consistent with the Interassociation Consensus: Mental Health Best Practices, as specified. Rationale As mental health issues are increasingly prevalent among college students, including SAs, it is appropriate for conferences and institutions to make a concerted effort to strengthen any existing mental health education and resources already offered to their SA populations. While institutions have generally taken steps to improve their mental health education and resources for the general student population, participation in college athletics can pose its own unique pressures and difficulties that require specialized attention. To that end, athletics departments can play a central role in the creation of an environment that wholly supports mental health wellness for their SAs. The adoption of several basic requirements, as well as a commitment to provide mental health services and resources in a manner that is consistent with the current Interassociation Consensus: Mental Health Best Practices guidelines will ensure that athletics departments make mental health care and treatment available to SAs in response to those unique pressures and difficulties. Effective Date August 1, 2019
Wednesday, January 9, 2019 Ask Before You Act! 17 2018-119 Omega-3 Fatty Acids Intent To specify that omega-3 fatty acids is a class of permissible nutritional supplements that may be provided to student-athletes. Rationale Omega-3 fatty acids are essential for neurological development, resilience and performance for SAs. They are required for normal growth and nutrition and must be consumed since they cannot be synthesized naturally by the body. While a food-first approach should always be encouraged, dietary intake of omega-3 fatty acids is inadequate across all age groups. This is predominantly true among SAs with unique dietary intakes and preferences. With the addition of omega-3 fatty acids, alongside current permissible supplements such as energy bars, protein supplements, and vitamins and minerals, institutions will be well positioned to continue to serve the health needs of their SAs. Effective Date Immediate
Wednesday, January 9, 2019 Ask Before You Act! 18 2018-120 Discretionary Period Team Meeting Intent To specify that a team may conduct one end-of-season team meeting during the seven-day discretionary period after the championship segment, provided no countable athletically related activities occur. Rationale During the first year of the time management legislation, many teams expressed in annual review meetings a general awkward ending and lack of closure due to the required seven-day discretionary period after the championship segment prohibiting team meetings. In some cases, seasons ended abruptly and under emotional circumstances. SAs provided feedback indicating one team meeting, even if brief, would have helped lessen the negative impact of a disappointing result and fostered a stronger team culture essential to a positive SA experience. Coaches expressed concern from a safety standpoint about not being permitted to help SAs address their disappointment in a healthy manner. Further, for large teams (e.g., swimming and diving, fencing) the inefficiency of scheduling individual meetings versus a quick season wrap-up was a significant burden. For teams ending outside of the academic year (e.g. baseball, softball, track and field), not being permitted to hold a team meeting before SAs leave campus for the summer creates additional challenges. Effective Date Immediate
Wednesday, January 9, 2019 Ask Before You Act! 19 PROMOTIONAL ACTIVITIES Rules Education
Wednesday, January 9, 2019 Ask Before You Act! 20 Promotional Activities NCAA Bylaw 12.5.1.1 Institutional, Charitable, Education or Nonprofit Promotions A member institution or recognized entity thereof (e.g., fraternity, sorority or student government organization), a member conference or a noninstitutional charitable, educational or nonprofit agency may use a student-athlete's name, picture or appearance to support its charitable or educational activities or to support activities considered incidental to the student-athlete's participation in intercollegiate athletics, provided the following conditions are met:
Wednesday, January 9, 2019 Ask Before You Act! 21 Promotional Activities Necessary conditions: The student-athlete s participation is subject to the limitations on participants in such activities as set forth in Bylaw 17; The specific activity or project in which the student-athlete participates does not involve cosponsorship, advertisement or promotion by a commercial agency other than through the reproduction of the sponsoring company's officially registered regular trademark or logo on printed materials such as pictures, posters or calendars. The company's emblem, name, address, telephone number and website address may be included with the trademark or logo. Personal names, messages and slogans (other than an officially registered trademark) are prohibited;
Wednesday, January 9, 2019 Ask Before You Act! 22 Promotional Activities Necessary conditions: The name or picture of a student-athlete with remaining eligibility may not appear on an institution's printed promotional item (e.g., poster, calendar) that includes a reproduction of a product with which a commercial entity is associated if the commercial entity's officially registered regular trademark or logo also appears on the item; The student-athlete does not miss class; All money derived from the activity or project go directly to the member institution, member conference or the charitable, educational or nonprofit agency; The student-athlete may accept actual and necessary expenses from the member institution, member conference or the charitable, educational or nonprofit agency related to participation in such activity;
Wednesday, January 9, 2019 Ask Before You Act! 23 Promotional Activities Necessary conditions: The student-athlete's name, picture or appearance is not used to promote the commercial ventures of any nonprofit agency; Any commercial items with names, likenesses or pictures of multiple student-athletes (other than highlight films or media guides per Bylaw 12.5.1.7) may be sold only at the member institution at which the student-athletes are enrolled, the institution's conference, institutionally controlled (owned and operated) outlets or outlets controlled by the charitable, educational or nonprofit organization (e.g., location of the charitable or educational organization, site of charitable event during the event). Items that include an individual student-athlete's name, picture or likeness (e.g., name on jersey, name or likeness on a bobble-head doll), other than informational items (e.g., media guide, schedule cards, institutional publications), may not be sold; and
Wednesday, January 9, 2019 Ask Before You Act! 24 Promotional Activities Necessary conditions: The student-athlete and an authorized representative of the charitable, educational or nonprofit agency affirm that the student- athlete's name, image or appearance is used in a manner consistent with the requirements of this section.
Wednesday, January 9, 2019 Ask Before You Act! 25 Promotional Activities NCAA Bylaw 12.5.1.1.2 Promotions Involving Commercial Locations/Sponsors A member institution, a member conference or a charitable, educational or nonprofit organization may use the appearance, name or picture of an enrolled student-athlete to promote generally its fundraising activities at the location of a commercial establishment, provided the commercial establishment is not a cosponsor of the event and the student-athlete does not promote the sale of a commercial product in conjunction with the fundraising activity. A commercial establishment would become a cosponsor if the commercial establishment either advertises the presence of the student-athlete at the commercial location or is involved directly or indirectly in promoting the activity.
Wednesday, January 9, 2019 Ask Before You Act! 26 Promotional Activities The Promotional Activities Approval Form must be completed and approved by the Compliance Office prior to student-athlete participation in the activity. One form per student-athlete is required. The form requires the student-athlete s signature. Turn in forms to Natasha Criss for review and approval. Student-Athletes complete a generic Promotional Activities Form at their student-athlete orientation meeting for the following activities UAB athletics promotional activities UAB community services activities
Wednesday, January 9, 2019 Ask Before You Act! 27 Compliance Website Section Review Awards and Benefits Bylaw 16.1 Awards Bylaw 16.2 Complimentary Admissions and Ticket Benefits Bylaw 16.3 Academic and Other Support Services Bylaw 16.5 Housing and Meals Bylaw 16.8 Expenses Provided by the Institution for Practice and Competition Bylaw 16.11 Benefits, Gifts and Services
Wednesday, January 9, 2019 Ask Before You Act! 28 Super Bowl Gambling It is not permissible to knowingly: Participate in sports wagering activities or provide information to individuals involved in or associated with any type of sports wagering activities concerning intercollegiate, amateur or professional athletics competition. (NCAA Bylaw 10.3) This prohibition applies to all practice and competition activities. (NCAA Bylaw 10.3.1) Providing inside information about a player to individuals involved in organized gambling activities is considered participation in a gambling activity and is prohibited. Cash is not the only prohibited item used as a wager in gambling. It is NOT permissible to bet with any other item that has tangible value, such as apparel or a meal.
Wednesday, January 9, 2019 Ask Before You Act! 29 Super Bowl Gambling Can I bet on or buy squares in a Super Bowl pool? No. If there is a required entry fee, with the opportunity to win a prize, this is impermissible. Remember: RISK + REWARD = VIOLATION
Wednesday, January 9, 2019 Ask Before You Act! 30 HOW CAN WE HELP YOU?
Wednesday, January 9, 2019 Ask Before You Act! 31 OTHER BUSINESS & QUESTIONS? NCAA BYLAW 19.01.5 EXEMPLARY CONDUCT Individuals employed by or associated with member institutions for the administration, the conduct or the coaching of intercollegiate athletics are, in the final analysis, teachers of young people. Their responsibility is an affirmative one, and they must do more than avoid improper conduct or questionable acts. Their own moral values must be so certain and positive that those younger and more pliable will be influenced by a fine example. Much more is expected of them than of the less critically placed citizen.
