Travel and Training Expenses Final Report Guidelines
Submit your Travel and Training Expenses Final Report correctly and on time to ensure timely reimbursement. Plan ahead, follow the approval process, and keep track of all receipts for a smooth expense reporting procedure. Remember important details such as required documentation, submission deadlines, and authorized expenses to avoid delays in future travel requests.
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TRAVEL & TRAINING EXPENSES TTR - RP/PO Purchases on AMEX Card Final Expense Report
TRAVEL Advance planning is critical! Submit your TTR at least one month before travel It is the travelers responsibility to make sure that the RP is approved Travel is not authorized until an electronic RP is approved and a PO is issued Once the RP is approved; schedule time with AP to book Airfare, Hotel and Registration Travel advance checks are issued the Friday before travel and all receipts are due within 5 business days after trip Travel to and from the airport is not reimbursable
The GSA website is used to estimate meal expenses. The amount being requested for meals should be adjusted for any meals provided by the conference, and your departure/arrival times.
AP will email your airfare, hotel and car rental itineraries ; this will serve as your receipt. You must obtain a hotel and car rental receipt upon check out to submit with your expense report. Receipts are required for all expenses, including: Baggage fees Parking fees Ground Transportation (Uber, Shuttle etc.) Meals receipt should show total including tip amount
Things to remember: Travel advance checks will be ready the Friday prior to travel Receipts are required for all expenses. Expense Reports should be submitted within 5 business days after completion of trip. Failure to file this report timely may delay future travel request approvals Gas Cards are checked out from the cashier. You must be an authorized driver and have a PIN before you can check out a gas card. When using your personal vehicle you can submit mileage or gas receipts or get a gas card but not both.
