My ASU T.R.I.P. Travel Training Overview
My ASU T.R.I.P.
Travel Training
Topics
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Overview
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Resources
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General Information
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Profile setup (review)
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Travel requests and preapproval
•
Booking Travel
Overview: T.R.I.P. Stands for:
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Overview: Benefits of My ASU T.R.I.P.
Resources
•
Copp Community:
https://copp-community.asu.edu/content/new-
travel-system
•
Travel Services Center:
https://cfo.asu.edu/fs-travel
•
Travel Training guides and Videos:
https://cfo.asu.edu/fs-travel-
training
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Travel Policy:
http://www.asu.edu/aad/manuals/fin/fin502.html
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Travel Forms:
https://cfo.asu.edu/fs-forms#travel
•
Travel Card FAQs:
https://cfo.asu.edu/fs-myasutrip-travel-card-faqs
General Information
•
Unchanged Travel Forms/Reimbursements
•
In State mileage reimbursements: continue to use A/P form
•
Group travel is the same procedure and forms
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Business Meal Form is still required
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Anthony Travel (AT)
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Phone number: 480.739.8145, 844.682.5052
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Grant Information
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Minority owed
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Small Business
General Information – Receipts
•
Receipts are required for any expenses greater than $50 that are not
placed on the ASU Travel Card (e-receipts).
•
Required Itemized receipts for any dollar amount
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Food (unless out of pocket per-diem)
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Car Rental (e-receipts)
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Hotels (e-receipts)
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Airfare (ghost card)
General Information – Travel Card
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Limits
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$2,500 monthly
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$5,000 monthly
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Other amount monthly (require Dean VP approval)
•
U.S. Bank Customer Service Department: 800.344.5696
•
After the application is approved by the Dean/VP, it takes
approximately 10 working days to receive the card.
•
Used for instate, in county and international travel
•
See Travel card FAQs
Profile Setup Required
1.
Log in to My ASU T.R.I.P.
2.
Click Profile at the top of the home page. Then, click Profile
Settings.
3.
Verify that your name matches the information on your driver’s
license or passport. If not, change your name at the Office of
Human Resources (contact
myasutrip@asu.edu
to change name).
4.
Enter a work or home phone number in the Contact Information
section. Click Add a New Device to register a mobile device.
Profile Setup Required Cont.
5. Click How do I verify my email address? and follow the instructions in
the Email Addresses section.
6. Complete the Emergency Contact section.
7. Confirm that your default ATO and Dean/VP are correct by clicking
Request Approvers and Expense Approvers, linked on the left side of
the page. To update this information, contact the ASU Travel Service
Center (
myasutrip@asu.edu
).
Travel Requests
•
Use travel tab to estimate trip cost
•
Create request
•
Once approved, use four digit code to continue.
•
You can book a trip outside of Contour but:
•
Preapproval in My ASU TRIP is required
•
Must upload itinerary
•
Receipts must be uploaded
•
General Rule in My ASU TRIP, work left to right.
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Questions?
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Please contact:
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Michael Mumpower at
Michael.Mumpower@asu.edu
•
Travel Team at
travel-reimbursements@asu.edu
Explore the comprehensive travel training offered by My ASU T.R.I.P., covering topics like profile setup, travel requests, preapproval, booking, and more. Learn about the benefits, resources, general information, and guidelines provided for efficient travel management. Get insights on T.R.I.P., its acronym, and the essential steps for profile setup. Discover vital information on receipts, travel card limits, and how to make the most of this valuable travel resource.
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Presentation Transcript
My ASU T.R.I.P. Travel Training
Topics Overview Resources General Information Profile setup (review) Travel requests and preapproval Booking Travel
Overview: T.R.I.P. Stands for: T Travel request R Reservations I In-travel status monitoring P Preparation of expense reports
Resources Copp Community: https://copp-community.asu.edu/content/new- travel-system Travel Services Center: https://cfo.asu.edu/fs-travel Travel Training guides and Videos: https://cfo.asu.edu/fs-travel- training Travel Policy: http://www.asu.edu/aad/manuals/fin/fin502.html Travel Forms: https://cfo.asu.edu/fs-forms#travel Travel Card FAQs: https://cfo.asu.edu/fs-myasutrip-travel-card-faqs
General Information Unchanged Travel Forms/Reimbursements In State mileage reimbursements: continue to use A/P form Group travel is the same procedure and forms Business Meal Form is still required Anthony Travel (AT) Phone number: 480.739.8145, 844.682.5052 Grant Information Minority owed Small Business
General Information Receipts Receipts are required for any expenses greater than $50 that are not placed on the ASU Travel Card (e-receipts). Required Itemized receipts for any dollar amount Food (unless out of pocket per-diem) Car Rental (e-receipts) Hotels (e-receipts) Airfare (ghost card)
General Information Travel Card Limits $2,500 monthly $5,000 monthly Other amount monthly (require Dean VP approval) U.S. Bank Customer Service Department: 800.344.5696 After the application is approved by the Dean/VP, it takes approximately 10 working days to receive the card. Used for instate, in county and international travel See Travel card FAQs
Profile Setup Required 1. Log in to My ASU T.R.I.P. 2. Click Profile at the top of the home page. Then, click Profile Settings. 3. Verify that your name matches the information on your driver s license or passport. If not, change your name at the Office of Human Resources (contact myasutrip@asu.edu to change name). 4. Enter a work or home phone number in the Contact Information section. Click Add a New Device to register a mobile device.
Profile Setup Required Cont. 5. Click How do I verify my email address? and follow the instructions in the Email Addresses section. 6. Complete the Emergency Contact section. 7. Confirm that your default ATO and Dean/VP are correct by clicking Request Approvers and Expense Approvers, linked on the left side of the page. To update this information, contact the ASU Travel Service Center (myasutrip@asu.edu).
Travel Requests Use travel tab to estimate trip cost Create request Once approved, use four digit code to continue. You can book a trip outside of Contour but: Preapproval in My ASU TRIP is required Must upload itinerary Receipts must be uploaded General Rule in My ASU TRIP, work left to right.
Questions? Please contact: Michael Mumpower at Michael.Mumpower@asu.edu Travel Team at travel-reimbursements@asu.edu
