The CAA Certified Reviewer Project
The Certified Reviewer Project introduces a risk-based approach to institutional licensure and program accreditation by the CAA. This process involves stages prior to the visit, such as initial appraisal, ERT assignment, document submission, logistical arrangements, and onsite preparations. The review aims to ensure that HEIs meet academic and educational standards set by the CAA.
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Presentation Transcript
The CAA Certified Reviewer Project Session 1: Introduction to External Reviewing and the Onsite Visit Prof. Rhys Rowland-Jones - Commissioner 1
Presentation 20 minutes Practical experiences of a reviewer - 20 minutes Outline Group discussion of Presentations 15 minutes
All licensed HEIs must then demonstrate through a monitoring and review process undertaken by the CAA that they continue to meet the SIL and SPA expectations, in order to retain their licensed status and their presence on the National Register. The CAA directs the institutional review, to determine whether the institution meets the academic and educational requirements. What is an external review? A new addition to the Standards 2019 is the introduction of a risk-based approach to institutional licensure and program accreditation by the CAA. The risk levels establish the ongoing licensure and accreditation review arrangements for HEIs on a schedule of 3-, 5-, or 7-year visit cycles, or they may lead to denial or probation as applicable.
Application from HEI for Institutional Licensure or Program Accreditation received by CAA What are the stages (prior to the visit) CAA Commissioner assigned to lead the review conducts initial appraisal of document submitted decides if OK to proceed or returned to HEI for amendment or additional information Commissioner identifies appropriate subject relevant Expert Review Team members (ERT). Agrees dates with HEI
Commissioner agrees ERT, confirms details and submits information to CAA Office. Enables decree for payment and logistic bookings to commence What are the stages (prior to the visit) CAA Commissioner sends submission documents to ERT for reading and any initial comments / concerns or additional information Allocates sections for each ERT to be responsible for and to write for the final report Commissioner liaises with HEI for agenda timing, and onsite requirements and local travel arrangements. The base room on the campus should include internet access and a computer workstation with printer capability.
8:30 AM ERT departs hotel for institution campus 9:00 AM 11:00 AM This day will be preparation, including orientation, review of documents, and writing. All appropriate institutional and program documentation should be available. Preparation meeting for ERT at the campus 11:00 AM - 11:30 AM ERT meets with the President Note to institution: This is an introductory meeting; the ERT expects a brief presentation about the institution. How does it start to be put together - Illustrative Schedule -Sunday Sunday - - Day 1: Preparation Day Preparation Day 11:30 AM - 1:00 PM and Dean of the college. Note to institution: The specific of the presentations by the Chair and/or Dean are the responsibility of the institution. Given that this will be a tight schedule, the team urges the institution to keep overview presentations brief. The majority of the time should be for discussions and question. The institution shall decide on the personnel to be in the meeting. ERT interviews with the Chair of the program Day 1: 1:00 PM ERT working lunch; no campus personnel 2:00 PM - 4:00 PM meeting for ERT Continue preparation 4:00 PM ERT returns to hotel
8:30 AM ERT departs hotel for institution campus 9:00 AM - 12:00 PM Executive session for ERT 12:00 PM - 1:00 PM program Note to institution: This tour should include the library, laboratory facilities, and other facilities associated with the program. Need not to be a comprehensive tour of the whole campus. Tour of campus facilities that are relevant to the How does it start to be put together - Illustrative Schedule -Monday - Day 2: Campus Workday 1:00 PM - 2:00 PM Note to institution: This lunch is designed as, in part, a social event and, in part, as an opportunity for the ERT to interact with individuals whom they might not otherwise have the chance to interview but have an important role for the program. ERT lunch with representative faculty/staff 2:00 PM - 4:00 PM faculty Note to institution: This interview time is for faculty interviews. Also, provide faculty files and a list of current faculty in the department/college along with their credentials and teaching/administrative loads. The ERT will conduct interviews in parallel. ERT interviews 4:00 PM ERT returns to hotel
8:30 AM ERT departs hotel for institution campus 9:15 AM - 10:30 AM ERT Executive session for 10:30 AM - 12:00 PM ERT interviews admin staff Note to institution: This interview time is for staff interviews. The ERT will need interview time with: (1) Head of Quality Assurance; (2) Head of Student Services; (3) Head of Research; (4) Head of IT Services; (5) Head of Library; (6) Head of Finance; (7) Head of Human Resource; and (8) Head of Admission and Registration. The ERT will conduct interviews in parallel. This might also include follow-up interviews as requested through the Commissioner. How does it start to be put together - Illustrative Schedule -Tuesday - Day 3: Campus Workday 12:00 PM - 1:00 PM Executive session for ERT 1:00 PM - 2:00 PM Working lunch for ERT; no campus personnel 2:00 PM - 4:00 PM employers interviews Note to institution: These are particularly important sessions for an accreditation visit. The institution should arrange for a representative sample of students and alumni of the program (one session) and members of the external advisory board and employers of the program (a second session). Sessions should be no more than 45 minutes. Students, alumni, Advisory Board, and 4:00 PM ERT leaves for hotel
8:30 AM ERT departs hotel for institution campus 9:00 AM -12:30 PM Working executive session for ERT 12:30 PM - 1:30 PM Working lunch for ERT; no campus personnel 1:30 PM - 2:00 PM Exit meeting Note to institution: This meeting includes President, Dean, Chair, and others as invited by the institution. This exit meeting will be an overview of the findings of the ERT; there will not be time for discussion other than for purposes of clarification. During this exit meeting, the Commissioner will present an overview of next steps for the institution as part of the accreditation process. The format for the meeting will begin with opening remarks by the Commissioner, the presentation by the ERT Chair and a brief closing by the Commissioner. The President may wish to make very brief final remarks, but the exit meeting is not the time for questions or begins responding to the report. The institution shall decide on the personnel to be in the meeting. How does it start to be put together - Illustrative Schedule - Wednesday - Day 4: Exit Day 2:00 PM ERT departs for hotel
Key success factors No Surprises Documentation is complete for the Application / Self-Study ERT are experienced and subject specialists are included Internal documentation is completed Arrangements / timings are agreed with HEI ERT understand individual responsibilities The work does not end at Day 4 HEI s are our partners, not the enemy! Really NO SURPRISES !!!!!!!!
Skills / Experience have they been used previously, what is the feedback? Collegiate can they work as part of a team Ability can they deliver what is needed within the timeframe Selecting the ERT
Homework 1 Individual Submission By 5pm Monday 7/12/2020 Critically reflect on the issues that would influence your decision choices in the selection of an ERT team 13
