STREAMinG Phase II Call for Proposals Information Session

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The STREAMinG Phase II Call for Proposals Information Session is part of a project supported by the European Union to aid in the reintegration of returning migrants in Georgia, assist vulnerable local communities affected by migration, and empower women. The initiative also aims to enhance the capabilities of Georgian civil society organizations, strengthen migration policy dialogue and cooperation, and foster engagement with diaspora organizations. The call focuses on facilitating the dignified return and reintegration of migrants, supporting resilient local communities, and empowering civil society organizations. Important dates and objectives are outlined in the session.

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STREAMinG Phase II - Call for Proposals 1. Information Session 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO

Agenda Introduction & Timeline Technical part Administrative part Q&A 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 1

Important Note This presentation has been prepared for information purposes for potential grant beneficiaries. In case of any conflict between this presentation and the grant guidelines and its annexes, the English Grant Applicant Guidelines and its Annexes will be binding. To ensure equal treatment of applicants, the contracting authority cannot give a prior opinion on the eligibility of lead applicants, co- applicants, an action or specific activities. 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 2

Timeline 1. Online information session for interested organisations 27 February 2024 11:00h Vienna local time 2. Deadline for requesting any clarifications from the Contracting 22 March 2024 Authority 3. Last date on which clarifications are issued by the Contracting 26 March 2024 Authority 4. Deadline for submission of applications 04 April 2024 17:00h Vienna local time 5. Administrative and eligibility check April - May 2024 6. Evaluation Committee meetings April - May 2024 7. Signature of Grant Contract June 2024 7. Latest possible end of implementation June 2025 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 3

Technical part - Objectives of the Call The 1st Call for Proposals is launched as part of Component 3 of the STREAMinG 2 project, with direct support from the European Union. The initiative aims to facilitate the reintegration of returning migrants, extend assistance to vulnerable members of local communities affected by migration, and advance women's empowerment through dedicated support from civil society organizations. Moreover, the initiative envisages strengthening the capabilities of Georgian CSOs, enhancing their involvement in migration policy dialogue and cooperation, fostering authorities, and encouraging increased engagement from Georgian diaspora organizations. closer collaboration with local 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 4

Technical part - Objectives of the Call General objective: To facilitate the dignified return and reintegration of returned Georgian migrants, support building more inclusive and resilient local communities affected by migration, while empowering civil society organizations to actively contribute to migration solutions and overall policy development. 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 5

Specific objectives Priority areas: 1. Support Vulnerable Communities: Extend assistance to individuals and groups at the local community level affected by migration, specifically addressing the challenges and needs of left-behind family members, encompassing children, women, and the elderly; Enhance Reintegration Awareness: Raise awareness among returned migrants about available reintegration services. Encourage their active participation in income-generating projects and other initiatives aimed at improving their skills for sustainable livelihoods; Foster Collaborative Networks: regional/local CSOs and Georgian diaspora organizations abroad. Focus on providing support initiatives for employment and entrepreneurship, contributing to the reintegration of returning Georgian migrants; 2. 3. Establish networks between 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 6

Priority areas 4. Support Migrant Families: Implement initiatives to support households impacted by migration, with a specific emphasis on maximizing the economic impact of remittances. Develop targeted programmes that enhance financial literacy and promote investments to contribute to local economic development and household well-being. Empower Women in Migration: Promote and empower women through tailored initiatives addressing their specific concerns in the context of migration. Place special emphasis on rural areas, acknowledging that initiatives for women's empowerment community development. 5. can significantly influence Applications must relate to at least one of the priority areas mentioned above. It is crucial that all projects consider gender equality and human rights protection as cross-cutting issues within their initiatives. The project design and outcome should also contribute to the overall development efforts in Georgia. 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 7

Scope of actions Actions can be implemented by a consortium of a maximum of three organizations jointly undertaking a project. Diaspora organizations are encouraged to participate as co-applicants in these actions. Applications must articulate Specific, Measurable, Achievable, Relevant, and Time- bound (SMART) objectives to ensure clarity and precision in project goals. All actions must include a sustainability analysis, demonstrating the potential for continued impact beyond the action's timeline. The following actions are particularly encouraged: Initiatives that promote close collaboration with local authorities, private sector organisations, and diaspora organisations, along with cooperation projects and capacity-building activities. Initiatives focusing on the promotion of gender equality and the empowerment of women, particularly in rural areas. Initiatives implemented in the regions, outside of Tbilisi. 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 8

Agenda Administrative part Financial allocation Eligibility criteria Mandatory annexes and requested documents Budget Online application portal 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 9

Financial allocation provided by ICMPD The overall indicative amount: EUR 200 000 The requested grant amount for actions shall be: Minimum EUR 45 000; Maximum EUR 50 000 Co-financing ICMPD finances up to 100% of the total eligible cost of an action. Co-financing is not a mandatory requirement. Absence of co-financing shall be duly justified. 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 10

Eligibility of applicants I In order to be eligible, the Lead Applicants must; be a legal person, and be directly responsible for the preparation and management of the action, with the co-applicants not acting as an intermediary. be a Non-Governmental Organisation*, and be established in Georgia in accordance with the legal requirements of the Government of Georgia. a) b) c) d) A consortium of organizations is recommended. Consortia consisting of a maximum of three (3) applicants, i.e., the Lead applicant plus a maximum of 2 co-applicants, are eligible. *Non-governmental organisation means a voluntary, independent from government, non-profit organisation, which is not a political party or a trade union. 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 11

Eligibility of applicants II In order to be eligible, the Co-Applicants must; be a legal person, and be directly responsible for the preparation and management of the action, with the Lead-applicant not acting as an intermediary; be a Non-Governmental Organisation, and be established in Georgia in accordance with the legal requirements of the Government of Georgia, or; be diaspora organization* registered in one of the EU member states according to relevant national legislation. A consortium can only have one diaspora organization. Collaboration with local authorities (local government organizations) and private for-profit sector organizations in the action is recommended and highly encouraged. However, grants will not be provided to these entities. a) b) c) d) *Diaspora organisation is a community created in accordance with the legislation of the state of residence (Law of Georgia on Compatriots Residing Abroad and Diaspora Organisations) 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 12

Eligibility of applicants III Operational and financial capacity: The applicants shall: Have financial and operational capacity to undertake the proposed Action. Have necessary professional competences and qualifications to complete proposed Action. 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 13

Eligibility of applicants III Exclusion criteria As a general principle, but in observance of the principle of proportionality, ICMPD shall exclude from participation applicants which were found in situations of: bankruptcy, insolvency or winding-up procedures; breach of obligations relating to the payment of taxes or social security contributions; grave professional misconduct, including misrepresentation; fraud; corruption; conduct related to a criminal organisation; money laundering or terrorist financing; terrorist offences or offences linked to terrorist activities; child labour and other trafficking in human beings. 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 14

Eligibility of actions General Criteria: Duration: minimum 10 months & maximum 12 months. Actions shall be completed by 1 July 2025. Actions shall take place in the territory of Georgia. Actions shall not involve activities that could harm the safety and security of beneficiaries, partners and organisations during implementations, or otherwise expose them to risks (in any case, ICMPD shall not take any responsibility in this regard). The objective of the Action shall not be commercial. No grant may be awarded retroactively for Actions already completed. 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 15

Eligible activities (non-exhaustive list) Conducting local outreach, awareness-raising, and advocacy campaigns, along with other communication and information provision activities. Organizing roundtables, seminars, expert discussions, and similar events. Conducting training sessions and workshops for beneficiaries of proposed projects (e.g., returned migrants, migrant households, left-behind family members, etc.), which include providing support in vocational education and fostering skill development and knowledge enhancement. Providing advisory and consultancy services that encompass legal and psycho-social support, as well as offering direct medical assistance. 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 16

Eligible activities (non-exhaustive list) Procuring small-scale goods and technical equipment to assist beneficiaries of proposed projects (e.g., returned migrants, migrant households, left- behind family members, etc.) in their economic activities or to support educational and medical facilities, among other purposes. Creating collaboration frameworks to foster partnerships and enhance cooperative efforts. Developing promotional materials, including videos and other public relations visibility assets. 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 17

Eligibility of costs I Only 'eligible costs' can be covered by a grant. Criteria for costs to be eligible are stated in the Call for Proposals Guidelines. The budget is both a cost estimate and an overall ceiling for 'eligible costs'. Types of eligible costs Direct costs: the cost of staff assigned to the Action, corresponding to actual gross salaries including social security charges and other remuneration-related costs; salaries and costs shall not exceed those normally borne by the Beneficiary(ies), unless it is justified by showing that it is essential to carry out the Action; travel and subsistence costs for staff and other persons taking part in the Action, provided they do not exceed those normally borne by the Beneficiary(ies) nor the rates published by the European Commission at the time of such missions; a) b) 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 18

Eligibility of costs I Types of eligible costs Direct costs: purchase costs for equipment, other than vehicles, and supplies (new or used) specifically for the purpose of the Action, provided that ownership is transferred at the end of the Action when required. depreciation, rental or leasing costs for equipment (new or used) and supplies specifically dedicated to the purposes of the action; costs of consumables; costs entailed by contracts awarded by the Beneficiary(ies) for the purposes of the Action; costs deriving directly from the requirements of the Contract (dissemination of information, evaluation specific to the Action, audits, translation, reproduction, insurance, etc.) including financial service costs (in particular the cost of transfers and financial guarantees where required according to the Contract); c) d) e) f) g) 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 19

Eligibility of costs I Types of eligible costs Direct costs: duties, taxes and charges, including VAT, paid and not recoverable by the Beneficiary(ies), unless otherwise provided in the Special Conditions. project office costs or a portion of these when used for the action. h) i) Costs actually incurred in relation to a project office used for the action or a portion of these costs may be accepted as eligible direct costs if the description of the project office, the services or resources it makes available, its overall capacity and (where applicable) the distribution key are provided in the Description of the Action and the Budget 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 20

Eligibility of costs I Indirect costs: Indirect costs are those eligible costs which may not be identified as specific costs directly linked to the implementation of the action and may not be booked to it directly according to the conditions of eligibility. However, they are incurred by the Beneficiary(ies) in connection with the eligible direct costs for the Action. They may not include ineligible costs or costs already declared under another costs item or heading of the budget of this Contract. The indirect costs incurred in carrying out the action may be eligible for flat-rate funding, but the total must not exceed 7% of the estimated total eligible direct costs. The applicant(s) may be asked to justify the percentage requested before the Grant Contract is signed. However, once the flat rate has been fixed in the special conditions of the grant contract, no supporting documents need to be provided. 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 21

Eligibility of costs II Ineligible costs: The following costs shall not be considered eligible: a) debts and debt service charges (interest); b) provisions for losses or potential future liabilities; c) costs declared by the Beneficiary(ies) and financed by another action or work programme receiving an ICMPD grant or European Union grant (including through EDF); d) purchases of land or buildings, except where necessary for the direct implementation of the Action, in which case ownership shall be transferred to the final beneficiaries and/or a local Beneficiary(ies), at the latest at the end of the Action; 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 22

Eligibility of costs II Ineligible costs: e) currency exchange losses; credits to third parties, unless otherwise specified in the Special Conditions; f) g) contributions in kind; h) bonuses included in costs of staff; Negative interest charged by banks or other financial institutions. financial support to third parties; i) j) k) purchase of vehicles. 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 23

Mandatory annexes (Documents to be completed) Annex A Application Form To be submitted as a WORD file AND as a signed scanned version (PDF). If co-applicants included, mandates to be signed by co-applicants. Annex B Budget To be submitted as an EXCEL file AND as a signed scanned version (PDF). Annex C Legal Entity Form To be submitted as a signed and scanned version (PDF). To be provided by each of the applicants (i.e. by the lead applicant and (if any) by each co- applicant) Annex D Declaration on Honour To be submitted as a signed and scanned version (PDF). To be provided by each of the applicants (i.e. by the lead applicant and (if any) by each co- applicant) Always use the standard templates available for donwload on the online application portal after registration! 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 24

Other mandatory requested documents 1. Statutes or articles of association To be provided by lead applicant and co-applicants. 2. Audit report/self declaration: Audit report shall certify the accounts for up to the last financial year available. In all other cases, the applicant shall provide a self- declaration To be provided by the lead applicant only. 3. Copy of the latest accounts: The profit and loss account/income statement and the balance sheet for the last financial year for which the accounts have been closed To be provided by the lead applicant only. The documents in the national language shall be submitted along with the certified translation into English! 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 25

Budget Salaries (gross salaries including social security charges and other related costs, local staff) 1. Human Resources Per diems for missions/travel, International travel, Local transportation costs 2. Travel Furniture, computer equipment costs, costs for machines, tools, costs for spare parts/equipmentfor machines, tools 3. Equipment and Supplies Vehicle rental costs, costs for office rent, costs for consumables, office supplies Costs for other services (tel/fax, electricity/heating,maintenance) (Budgeted project office costs (if applicable) must adequately reflect its use for the project) 4. Local Office Publication, studies, research, evaluation costs, translation/interpreter costs, costs for financial services (bank guarantee costs, etc.), costs for conferences/seminars, visibility action costs 5. Other Costs and Services Other types of expenditures 6. Other costs Max % 5 of subtotal of direct eligible costs of the Action 8. Contingency reserve Maximum 7% of total direct eligible costs of the Action 10. Indirect costs 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 26

Online Application Portal: How to Register and Apply To access the (In-tend)Call for Proposals Electronic Application Platform, visit: https://in-tendhost.co.uk/icmpd/aspx/Tenders/Appraisal Please check How to Register and Apply Manual which is available in English and Russian at: https://in-tendhost.co.uk/icmpd/aspx/BuyerProfiles No hard copies have to be submitted; applicants submit their applications through the portal only. 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 27

Online Application Portal: Communications All communication with the applicants is handled through the Correspondence and Clarifications functions of the portal. WhenICMPD sendsyoua correspondencemessageyouwill receive anautomated email notification.The correspondencemessage canbe accessedfromthreeplaces (1, 2, 3). 3 1 2 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 28 28

Online Application Portal: Clarifications issued by ICMPD Clarifications maybe publishedbyICMPD to informallpotential applicantsofany material changes,missing information,or responsestoclarificationsquestionsthat may have beenreceived regardingthe Call for Proposals. Ifa clarificationhas beenpublishedthenyouwill be notifiedvia email and canaccessthe new information under the Clarification(1)tab within the Call for Proposalsmanagementareaof the project. 1 (1) The clarifications tab will give access to all clarifications issued for this Call for Proposals. Select the required clarification to view the information. A paper clip icon indicates a file attachment which can be accessed through the Attachments Tab . Note: The clarification area of the portal is a one way messaging tool for ICMPD. Any questions relating to the content of a clarification should be made using the correspondence function. 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 29 29

30 3/23/2024 Reminder The deadline for the submission of applications is 04 April 2024, 17:00h (Vienna local time). The lead applicant is strongly advised not to wait until the last day to submit its application, since heavy Internet traffic or a fault with the Internet connection (including electricity failure, etc.) could lead to difficulties in submission. IMPORTANT! Any application submitted after the deadline will automatically be rejected. 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 27 February 2024 |ICMPD/2024/2/STREAMinG/CP3/GEO 30

Best practice Please check before submission: Do you satisfy eligibility requirements? Are all the requested documents attached? Have all documents been signed by all relevant parties? Submit documents that are readable. Finalize your application and submit before the deadline. Late submissions are non-compliant and will be rejected! In case of doubt, use the clarification function on the online application portal. 27 February 2024 | ICMPD/2024/2/STREAMinG/CP3/GEO 31