State Data Validation - Steps and Feedback
VALIDATION FOR ACCURACY
State Data
Validation
•
Steps
•
Data entry by registrars
•
Random pull by state data administrator
•
Data validation by state data administrator
•
Feedback to entry registrar
•
Correction of error data
•
Re-validation by state data administrator
What are the steps for
“State Data Validation”?
What is Data Validation looking for?
•
ACCURACY
•
TIMELINESS
•
RELEVANCE
•
SYSTEM OPERABILITY
•
ERRORS
•
CORRECTIVE ACTIONS
•
First feedback is directly to
the registrar who entered
data.
•
Second feedback is to the
registrar and trauma
coordinator/manager
•
Third feedback is to
registrar, trauma
coordinator/manager,
and state survey team
Feedback
•
Feedback is NOT to call
anyone out!
•
Feedback is NOT a search
for not doing a good job!
•
Feedback IS recorded and
tracked.
•
Feedback is TWO way
communication!
•
Corrections MUST be done to trauma records within 30
days of notification of errors.
•
Re-validation on record errors is done at the end of the 30
day time period.
•
Re-education is done when needed, or requested by the
registrar, trauma coordinator/manager, or state survey
team.
Error Corrections
Data Validation Form
Feedback Letter
Nathan C. Jarrett
State Data Administrator
800 NE Oregon Street
Suite 730
email: nathan.Jarrett@state.or.us
Portland, OR 97232
P (971) 673-0527
C (971) 334-2365
Questions?
Learn about the steps involved in state data validation including data entry, random pulls, validation, feedback mechanisms, error corrections, and feedback processes to ensure accuracy and completeness. Understand the importance of timely error corrections and re-validation for trauma records. Find out how feedback is given to registrars and coordinators, emphasizing the importance of two-way communication.
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Presentation Transcript
State Data Validation VALIDATION FOR ACCURACY
What are the steps for State Data Validation ? Steps Data entry by registrars Random pull by state data administrator Data validation by state data administrator Feedback to entry registrar Correction of error data Re-validation by state data administrator
What is Data Validation looking for? ACCURACY TIMELINESS RELEVANCE SYSTEM OPERABILITY ERRORS CORRECTIVE ACTIONS
Feedback First feedback is directly to the registrar who entered data. Feedback is NOT to call anyone out! Feedback is NOT a search for not doing a good job! Second feedback is to the registrar and trauma coordinator/manager Feedback IS recorded and tracked. Third feedback is to registrar, trauma coordinator/manager, and state survey team Feedback is TWO way communication!
Error Corrections Corrections MUST be done to trauma records within 30 days of notification of errors. Re-validation on record errors is done at the end of the 30 day time period. Re-education is done when needed, or requested by the registrar, trauma coordinator/manager, or state survey team.
Questions? Nathan C. Jarrett State Data Administrator 800 NE Oregon Street Suite 730 email: nathan.Jarrett@state.or.us Portland, OR 97232 P (971) 673-0527 C (971) 334-2365
