sPHENIX Planning Weekly Meeting Highlights - May 28, 2020

Recap of sPHENIX Planning Weekly Meeting discussing various topics such as infrastructure updates, installation progress, HCAL operations, training requirements for staff returning to site, and more. Team planning for construction of the sPHENIX detector and restarting factory operations. Details on necessary lifts, equipment, and procurement updates. Emphasis on safety protocols, face coverings, social distancing, and cleanliness measures in lab spaces and vehicles.

• sPHENIX
• Planning
• Meeting Highlights
• Infrastructure Updates
• Construction Progress

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1. sPHENIX Planning Weekly Planning Meeting 5/28/20

4. https://primetime.bluejeans.com/a2m/events/playback/808f899f-9d7d-44d1-86fb-8d4806fdf368https://primetime.bluejeans.com/a2m/events/playback/808f899f-9d7d-44d1-86fb-8d4806fdf368 Eric M. and Steve B. Elec. Lab work June 1st *new date F&O Staff 2 FTE s Multiple FTE s (Techs) Non BNL employees allowed back on site 14 Days Went from 15 to 14 day intervals 14 Days 14 Days 14 Days 29th Translates to a June 1st Start Date Taken from NPP All Hands 4/2/2024 HCAL Engineering Meeting 4

5. New BNL Training https://training.bnl.gov/Portal/TQ-covid Have to complete training before returning to site If computer access isn t possible before returning to work, you will have to take the training on-site before beginning work. Self assessment: you will need to show when entering the site No gatherings of more than 10 ppl Must have a face covering when you return to lab site Lab vehicles Limit passengers, wear face coverings, clean vehicle afterwards Staff is responsible for cleaning their own spaces Lab can provide cleaning products/employees can bring in there own

6. Infrastructure Update Several items that infrastructure has been working on Cable Bundle labeling Sector numbering Cable spreadsheets * Additional slides are available on todays indico page https://indico.bnl.gov/event/8627/

7. Installation Update Team has begun discussing all the necessary lifts for the construction of the sPHENIX detector Discussion about critical/engineered lifts Timelines/sequencing Equipment

8. HCAL HCAL has had 2 meetings to discuss restarting the factory Electronics group has been in discussions about setting up 510 Hcal lab. The lab is split with TPC and we will have to determine best practices for sharing the space. Need for someone to go in ahead and establish barriers and signage 1st wave of people to go into hcal areas Generic signs about face coverings and social distancing will be posted by BNL Signage/barriers/floor tape will be individuals/groups responsibility This work cannot start until after we get off of Min-Safe. Passed around a DRAFT copy of updated 912 Factory Workplan 3 HCAL Procurements are very close to receiving bids; Skins/Electronics boxes, Splice Plate pkg, and Sector 1-3 assembly fixture EMCAL SBU produced Saw teeth and cooling manifold parts

9. PRIORITY LIST Time to complete Remarks Primary person Additional people Start Date End Date Modification date PriorityTask Group Location Modified by Complete EMCAL SiPM daughterboard tester Debug continuous mode tests Priority to complete 2 sectors To allow remote development of HCAL test protocol For Eric to order signal cables To allow remote development of EMCAL test protocol 1 CALEL 510 EMCAL graveyard 8 hrs Boose John H. 5/1/2020 1 Test EMCAL SiPM daughterboards CALEL 510 EMCAL graveyard Many days Polizzo Purschke/ Haggerty 1 Energize 510 high bay racks EMCAL 510 high bay 2 hours 1 Measure IHCAL signal cables HCAL 912 4 hours Toldo Mannel John H. 5/1/2020 Purschke/ Haggerty 1 Energize 912 racks HCAL 912 2 hours pressure test of the prototype staves that we have in the silicon lab at BNL inspection and testing the cooling tube of the stave 1-2 Intt 2-211 20 Pisani RP 5/7 First article staves, need to approve to continue production. past due. 1-2 intt 2-211 20 Pisani RP 5/7 Possible Carter 2 TPC Coolign Manifold testing TPC 510 high bay 40 hours Pisani RP 5/7 Activities appear to match Ed s Phase 1 that was shown at the PMG

10. Telework Options If you are not familiar with telework, in addition to your normal job responsibilities and duties, you may: - Take any online training that may come due in the next two to four weeks. - Take online training in an area that you and your supervisor expect to be needed in the next year or improve your knowledge in a subject area relevant to your work, group, or profession. - Work on your performance goals for the 2020 Performance Period. - Generate workflow charts for your efforts at the lab. For example, and as applicable: Workflow charts for accomplishing tasks for which you are responsible or for which your group is responsible, generating designs, or reviewing or updating documents or polices for your group. - Read equipment or software manuals that relate to your work at the Lab, either by bringing a physical manual home or reading it online. - Write instructions and procedures for equipment operation and troubleshooting. - Document work done in the form of reports and drawings. - Do research online related to your area of expertise or responsibilities at the Lab. - Catch up on the latest developments, ideas, and tools applicable to your work at the Lab. - Perform calculations and create simulations, work on designs for equipment, or write specification documentation for expected future items to be procured or fabricated. When regular work and training are not available, engage in other online learning related to your job through: - Courses at https://www.coursera.org/ - Khan Academy at https://www.khanacademy.org/ - Local library learning tools and podcasts - QuickHelp learning tool in MS Office 365 at https://www.bnl.gov/COVID19/remote-work.php. - LinkedIn Learning Courses at https://www.linkedin.com/learning/paths/remote-working-setting-yourself-and-your-teams-up-for-success