SFPO Association AGM - December 2023 Highlights

SFPO SFPO ASSOCIATION ASSOCIATION AGM AGM 20 December 2023 20 December 2023 16h00 16h00- -17h00 The Links The Links 17h00

AGENDA AGENDA 1. 2. 3. 4. 5. Attendance Register Apologies Confirmation of Minutes of AGM December 1, 2022 Chairman s Report Financial Report : Consideration and Approval of Annual Financial Statements Election of Committee General Items Close the Meeting 6. 7. 8.

SFPO Association AGM SFPO Association AGM 1. Attendance Register 1. Attendance Register 2. 2. Apologies Apologies

SFPO Association AGM SFPO Association AGM 3. 3. Confirmation of Minutes of AGM December 1, 2022 Confirmation of Minutes of AGM December 1, 2022 o Minutes have been available on the website o Taking the Minutes as read o Proposer? o Seconder?

SFPO Association AGM SFPO Association AGM 4. Chairman s Report 4. Chairman s Report The Association is a Rate Payers organization It serves all property owners in St Francis Bay Membership is voluntary Its primary focus is liaising with the Municipality on behalf of rate payers The Committee has completed the second year of its 2 year election mandate provided at the 2021 AGM It funds its own community projects

SFPO Association AGM SFPO Association AGM Membership: Membership: - Membership has grown from 250 members in 2020 to 583 in 2023 - We are focusing on bringing value to our members and St Francis Bay through our services and projects - We communicate to our members and wider community through : o e-mail newsletters o social media o online news service (St Francis Today) o our website at www.stfrancispropertyowners.com - The growth in membership has increased our ability to invest in meaningful community projects

SFPO Association AGM SFPO Association AGM COMPLETED Projects : COMPLETED Projects : - Established Transfer Station & Recycling at Municipal yard which continues to function well under Municipality - Funded the beach patrol last December/January which was effective. Boots on the Ground will take over - Upgraded Main beach ablution and car park - Improved beach access at Ann Avenue, George Rd and Peter Rd - Cleared Erf 400 and Erf 554 - Cleared paths on Erf 53 - Completed Pathway linking Sea Vista to CBD - Implemented storm water drainage solution at Link Road

SFPO Association AGM SFPO Association AGM ONGOING Projects & Roles: ONGOING Projects & Roles: - Maintaining the gardens around the Village Entrance - Monitoring and reporting to the Municipality pothole repairs required around St Francis Bay - Liaising with KLM wrt the recent storm damage to our coastal infrastructure - Rolling out Wheelie Bins Keep Kouga Clean! - - Santareme Santareme o Focusing on infrastructure improvements : through Committee members David Harpur and Johan Viljoen who represent the interests of Santareme, St Francis-on-Sea, the Port and Otters Landing o Two Harbours Walk : Continue to assist the Kromme Enviro-Trust with repairs o Granny s Pool improvements

SFPO Association AGM SFPO Association AGM ONGOING Projects & Roles ONGOING Projects & Roles - Provide support to other organisations o Provide administration support to the Aesthetics Committee (Lyn Aitken) o Provide administration support to the St Francis Police Sector Forum (Lyn Aitken) o Provide administration support to the Kromme Joint River Committee (Lyn Aitken) o Kouga Business Forum : provide Zoom support for the monthly St Francis KBF committee meetings o Provide advertising support to the Tourism Associations events and publications

IMPROVED BEACH CAR PARKS AND ROLLING OUT OF WHEELIE BINS

SFPO Association AGM SFPO Association AGM Ongoing Projects & Roles Ongoing Projects & Roles - Ward 12 Committee - Security strategy for St Francis Bay - DVG Liaison & Fire Mitigation Committee - Power and Water Security Solutions for Home Owners - Replacement of water pipes

SFPO ASSOCIATION AGM : PATHWAY COMPLETED SFPO ASSOCIATION AGM : PATHWAY COMPLETED

SFPO Association AGM SFPO Association AGM LOOKING FORWARD : Projects for 2023/4 LOOKING FORWARD : Projects for 2023/4 - Contribute R20,000 to the repair of cycle paths, damaged by the recent storms - Contribute R16,000 to the purchase and installation of the solar lights in the CBD - Contribute R50,000 towards the purchase of more CCTV cameras for Santareme

SFPO Association AGM SFPO Association AGM 5. Financial Report : 5. Financial Report : 5.1 Consideration of Annual Financial Statements 5.1 Consideration of Annual Financial Statements

SFPO Logo St Francis Property Owners Association St Francis Property Owners Association Abridged Annual Financial Statements Abridged Annual Financial Statements For the year ended For the year ended 30 September 2023 30 September 2023

St Francis Property Owners Association Statement of Financial Position as at 30 September 2023 2023 2022 Currency: South African Rand Assets Non-current assets Property, plant and equipment 2 2 Deposit paid 2 225 2 225 2 227 2 227 Current Assets Cash 997 2 401 Standard Bank current account 72 874 93 753 Stanlib Money Market account 422 212 298 349 Trade receivables 16 225 6 086 Prepayments 7 500 512 308 408 089 Total assets 514 535 410 316

St Francis Property Owners Association Statement of Financial Position as at 30 September 2023 (Continued) 2023 2022 Funds and liabilities Funds Accumulated fund 465 870 364 796 Total funds 465 870 364 796 Current Lizabilities Trade and other payables - 114 SRA Relief Fund 2 759 3 024 Subscriptions paid in advasnce 33 532 33 158 Other receipts in advance 3 150 - Contingent liability 9 224 9 224 Total liabilities 48 665 45 520 Total funds and liabilities 514 535 410 316

St Francis Property Owners Association Statement of Income and Expenditure for the period 01 October 2022 to 30 September 2023 2023 2022 Currency: South African Rand Inome Membership subscriptions 299 763 215 017 Sundry income - 937 Contributions to salaries 66 983 62 408 Rent income 66 439 57 776 Interest 23 863 17 233 Total income 457 048 353 371

St Francis Property Owners Association Statement of Income and Expenditure for the period 01 October 2022 to 30 September 2023 (Continued) 2023 2022 Less expenses Accounting fees 26 392 25 438 Advertising and promotion 40 660 26 393 Bank charges 5 724 4 914 Computer expenses 11 061 9 701 Office and general expenses 96 319 83 491 Community projects 17 555 25 911 Insurance 1 150 - Salaries, wages and staff costs 151 831 148 459 Tedlephone & internet 5 280 7 756 Total expenses 355 972 332 063 Surplus for the period 101 076 21 306

SFPO Association AGM SFPO Association AGM 5. Financial Report : 5. Financial Report : 5.2 Approval of Annual Financial Statements 5.2 Approval of Annual Financial Statements o Proposer o Proposer o Seconder o Seconder

SFPO Association AGM SFPO Association AGM 6. Election of Committee 6. Election of Committee The following Committee members are willing to stand for re The following Committee members are willing to stand for re- -election: election: Wayne Furphy Wayne Furphy o Chris Gray Chris Gray o David David Harpur Harpur o Johan Viljoen Johan Viljoen o Norman Dyer Norman Dyer o Craig Northwood Craig Northwood o New nominees : New nominees : Jaco Jaco Prins Prins o Paul Middleton Paul Middleton o

SFPO Association AGM SFPO Association AGM 7. General Items 7. General Items 8. Close the Meeting 8. Close the Meeting