Responsibilities and Consequences in Test Administration
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MCAS TEST ADMINISTRATOR
TRAINING SESSION
Sign in and take a packet on the end of row 2
Please sit close (rows 3-5)
Submitted by Swampscott High School
Train Test Administrators
All individuals involved in test
administration must participate in training.
Sign in to prove you have attended training
New forms requiring signoff by test
administrators
Participated in training
Received their TAMs (Test Admin Manual)
Signed a nondisclosure agreement, if
providing certain accommodations (special
education proctors)
Massachusetts Department of Elementary and Secondary Education
2
Test Administrator Responsibilities
Take care of items on the before the test begins sheet in
folder
Follow directions in TAM’s and read scripts verbatim
Prevent use of unapproved materials.
No cell phones- collect before test begins
Monitor testing process- actively- looking to make sure
students are on the correct test session.
Supervise students at all times to prevent cheating.
Do not coach students or alter responses.
Write on board the question #s for each testing session
and read this as part of the script.
Do not check students’ booklets for completeness.
3
Increased Emphasis on Test Security
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Numerous examples of widespread
cheating
June 24, 2011, letter from Secretary
Duncan
“…even the hint of testing irregularities and misconduct in
the test administration process could call into question
school reform efforts and undermine the State accountability
systems that you have painstakingly built over the past
decade.”
4
Consequences for Test Security
Violations
Delay in reporting results
Invalidation of results
Prohibiting school personnel from
participating in future MCAS test
administrations
Licensure sanctions for licensed educators
Massachusetts Department of Elementary and Secondary Education
5
Consequences/sanctions imposed by the
Department do not limit a local district’s
authority to impose its own sanctions.
Invalidations of MCAS Results
Massachusetts Department of Elementary and Secondary Education
6
* Of these students,
111
had results invalidated because
they used electronic devices, including cell phones.
Maintain a Secure Testing
Environment (my job)
Develop local policies to ensure
maximum test security
Breaks (lunch, restroom)
Students who need extra time
No visitors
Cell Phones
Adult supervision
Coaching, etc.
Material security
Massachusetts Department of Elementary and Secondary Education
7
Test Materials
Store all test materials in a central location each day.
Locked 24/7- restricted access
Maintain chain of custody of materials during test
administration.
Reconcile quantities of test materials
shipped/received.
Do not remove test materials from school.
Do not leave test materials unattended.
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Records may be requested if a report of testing
irregularities or security breach results in an
investigation.
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Confidentiality of Booklets
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Review the content in any test booklets or answer
booklets before, during, or after testing.
Exceptions: Braille, signing the test, large-print
transcription
Provide students access to tests before testing.
Duplicate test materials.
Retain, recycle, remove, or destroy test materials.
Massachusetts Department of Elementary and Secondary Education
9
Setting up Rooms
WALL DISPLAYS
Remove or cover helpful information or subject matter
related to the test
SEATING
Keep a chart (included in folder)
Students should be in the same seat each day
Students must be spaced evenly apart
COLLECTION OF MATERIALS
Cell phones must be collected (box/label)
Books and reading for early finish (collect, should not
be under chair)
Test Security
TEST MATERIALS (INSIDE THE CRATE)
The crates are in guidance and should only
go to your room, then back to guidance.
PROTECTION OF THE CRATE
PTA/ATA should never leave (even if you lock) the
room with materials inside unsupervised.
Morning of the Test
PTA-Please arrive to obtain crate at
7:45 AM
Make sure boards are entirely cleaned and
empty with just the MCAS info on board
(see the “before you begin testing” sheet)
Important to look in folders in crate and
read everything so you are prepared for
the test.
Administration of Test
Do NOT pass out anything before scripts tell you to, or
place any materials on desks.
You must follow the directions IN THE MANUAL
EXACTLY. You must read directions verbatim.
Take attendance carefully.
Begin on time- as close to 8:10 as possible.
Late students
cannot enter
if directions have started.
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This test is important, please do not personalize the administration
of it or mock the test. We want to encourage students to do their
best. This is serious as graduation from high school is dependent on
these three exams. Whether or not you agree is not a discussion
topic for these three days.
Bubbling & Labels
NO BUBBLING IN ANYTHING (all tests
are labeled)
Students should write name on answer
booklet and fill in school and district name, but
no bubbling on the cover!
Bubble in answers and the form # on answer
booklet only.
NO bubbling in name, SASID, or birthday.
BATHROOM
BATHROOM BREAKS
One student at a time
Cell phones have been collected so they should
not be an issue.
Students must have the pass from the crate
To obtain pass they need to hand you the test
and answer booklet on their desks
PTA BATHROOM BREAK
ATA should be called to cover room for you!
Breaks and the two test sessions
ATA AND PTA both have a prep period in the
middle of the test session (8:40-9:40). Return
promptly at 9:40.
Call ATA to assist when second session
begins on Tuesday-Wednesday.
ATA needs to come back for the end of the
second test (close to 11) to collect books and
move the students to the extra time room in
B129.
EXTRA TIME PROCEDURE
WHEN TEST SESSION B/2 ENDS, ATA WILL COLLECT
ANY EXTRA TIME STUDENTS AND WALK THEM DOWN
TO B129.
The ATA will also bring the booklets down.
The room should remain silent while the ATA gathers booklets for extra
time students.
NO bathroom breaks on way down and no chatting
Once in the room, secure a seat for each test taker, then hand them test and
answer booklet.
Students should not carry their own booklets or chat
THE PTA WILL DROP OFF THE CRATE IN GUIDANCE
Fill out the list of the extra time test takers that is in your crate. Drop the
ETTT on top of your crate in guidance (this way it is easy to place those
booklets back in your crate).
SIGN THE CRATE back in the security test administration form.
TEST CONCLUSION PROCEDURES
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Stay in seat and raise hand
Proctor will come to you and collect your materials. You
will sign the sheet, and the proctor will hand you your
reading materials if there is still time to stay in the room.
If you are finished and it is time, you can collect your cell
phones and head to the cafeteria.
Proctor will record the time you signed out.
No locker or bathroom breaks in the MCAS test areas,
please head to café and go to locker later.
Extra time students should keep working until they are
instructed to stop for moving.
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[test administrator name redacted] will monitor the
second nook to check for passes to and from the
bathroom and to make sure students are not at lockers
[test administrator name redacted] will monitor the third
floor nook to check for passes to and from the bathroom
and to make sure students are not at lockers.
[test administrator name redacted] will monitor the front
door and keep students from entering the academic wing
from 8-11:20 ON TUESDAY and 8:00-10:55 AM
Wednesday and Thursday.
[test administrator name redacted] will supervise the
cafeteria
Be Wary of….
NO LOOKING AT THE TEST
NO TALKING TO STUDENTS/GUIDING/COACHING
DURING THE TEST
NO MONITORING OF STUDENT PROGRESS (Hey,
you didn’t finish the essay!?)
ADULT SUPERVISION
PERIODICALLY WALK AROUND ROOM AND CHECK ON
STUDENTS
QUIET IS IMPORTANT
ADULTS – NO PHONES OUT OR USED DURING TEST
Before Testing
There is a detailed sheet in folder with duties
Remind students to
Try their best.
Work until stop sign on test booklet pages.
Respond directly to the MCAS ELA Composition
prompt.
Students must not
Preview test materials
Copy others’ work
Accept any coaching or let someone else answer for
them
Use unapproved materials
Massachusetts Department of Elementary and Secondary Education
22
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Massachusetts Department of Elementary and Secondary Education
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Training session guidelines for test administrators at Swampscott High School cover sign-in procedures, seating arrangements, and responsibilities during MCAS testing. The responsibilities include following TAM directions, monitoring for cheating, and maintaining test security. Strict consequences for violations include result invalidation, personnel prohibition, and licensure sanctions. The severity of violations is highlighted with data on MCAS result invalidations due to cheating and misconduct.
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SWAMPSCOTT HIGH SCHOOL MCAS TEST ADMINISTRATOR TRAINING SESSION Sign in and take a packet on the end of row 2 Please sit close (rows 3-5) Submitted by Swampscott High School Contact Lytania Mackey at mackey@swampscott.k12.ma.us with questions.
Train Test Administrators All individuals involved in test administration must participate in training. Sign in to prove you have attended training New forms requiring signoff by test administrators Participated in training Received their TAMs (Test Admin Manual) Signed a nondisclosure agreement, if providing certain accommodations (special education proctors) 2 Massachusetts Department of Elementary and Secondary Education
Test Administrator Responsibilities Take care of items on the before the test begins sheet in folder Follow directions in TAM s and read scripts verbatim Prevent use of unapproved materials. No cell phones- collect before test begins Monitor testing process- actively- looking to make sure students are on the correct test session. Supervise students at all times to prevent cheating. Do not coach students or alter responses. Write on board the question #s for each testing session and read this as part of the script. Do not check students booklets for completeness. 3
Increased Emphasis on Test Security National level: Numerous examples of widespread cheating June 24, 2011, letter from Secretary Duncan even the hint of testing irregularities and misconduct in the test administration process could call into question school reform efforts and undermine the State accountability systems that you have painstakingly built over the past decade. 4
Consequences for Test Security Violations Delay in reporting results Invalidation of results Prohibiting school personnel from participating in future MCAS test administrations Licensure sanctions for licensed educators Consequences/sanctions imposed by the Department do not limit a local district s authority to impose its own sanctions. 5 Massachusetts Department of Elementary and Secondary Education
Invalidations of MCAS Results Year # of Student Score Invalidations because of Student Cheating, Accommodation Given to Ineligible Students, Teacher Coaching 2008 312 2009 598 2010 1,350 2011 354* 6 * Of these students, 111 had results invalidated because they used electronic devices, including cell phones. Massachusetts Department of Elementary and Secondary Education
Maintain a Secure Testing Environment (my job) Develop local policies to ensure maximum test security Breaks (lunch, restroom) Students who need extra time No visitors Cell Phones Adult supervision Coaching, etc. Material security 7 Massachusetts Department of Elementary and Secondary Education
Test Materials Store all test materials in a central location each day. Locked 24/7- restricted access Maintain chain of custody of materials during test administration. Reconcile quantities of test materials shipped/received. Do not remove test materials from school. Do not leave test materials unattended. NEW: Retain your school s test administration files for three years. Records may be requested if a report of testing irregularities or security breach results in an investigation. 8
Confidentiality of Booklets Do not Review the content in any test booklets or answer booklets before, during, or after testing. Exceptions: Braille, signing the test, large-print transcription Provide students access to tests before testing. Duplicate test materials. Retain, recycle, remove, or destroy test materials. 9 Massachusetts Department of Elementary and Secondary Education
Testing Administrator Role PTA- PRIMARY test administrator Description of Main Duties Obtains crate from guidance by 7:45 AM each day of MCAS Test is in PTA s room PTA is responsible for security of the crate of materials, inventory of materials, and returning crate to guidance Reads the directions of the test aloud to students Secures testing environment Clears board and writes appropriate items on the board (see folders in the crate for instructions day of) Helps ATA with materials and cell phones Supports PTA during beginning of test, end of test, and by covering bathroom breaks mid test. Passes out materials Collects cell phones Assists with daily inventory of supplies Brings tests and students to extra time room (B129) Distributes and collects student responsibility form During the one hour break for ATA/PTA (8:45-9:45) - Responsible for test security in room / monitoring students during testing. Must know how to check students out in case they finish early May be called upon to be an ATA in case of absences during the day of the test. ATA- ASSISTANT test administrator Break person
Setting up Rooms WALL DISPLAYS Remove or cover helpful information or subject matter related to the test SEATING Keep a chart (included in folder) Students should be in the same seat each day Students must be spaced evenly apart COLLECTION OF MATERIALS Cell phones must be collected (box/label) Books and reading for early finish (collect, should not be under chair)
Test Security TEST MATERIALS (INSIDE THE CRATE) The crates are in guidance and should only go to your room, then back to guidance. PROTECTION OF THE CRATE PTA/ATA should never leave (even if you lock) the room with materials inside unsupervised.
Morning of the Test PTA-Please arrive to obtain crate at 7:45 AM Make sure boards are entirely cleaned and empty with just the MCAS info on board (see the before you begin testing sheet) Important to look in folders in crate and read everything so you are prepared for the test.
Administration of Test Do NOT pass out anything before scripts tell you to, or place any materials on desks. You must follow the directions IN THE MANUAL EXACTLY. You must read directions verbatim. Take attendance carefully. Begin on time- as close to 8:10 as possible. Late students cannot enter if directions have started. New form this year students sign about cheating This test is important, please do not personalize the administration of it or mock the test. We want to encourage students to do their best. This is serious as graduation from high school is dependent on these three exams. Whether or not you agree is not a discussion topic for these three days.
Bubbling & Labels NO BUBBLING IN ANYTHING (all tests are labeled) Students should write name on answer booklet and fill in school and district name, but no bubbling on the cover! Bubble in answers and the form # on answer booklet only. NO bubbling in name, SASID, or birthday.
BATHROOM BATHROOM BREAKS One student at a time Cell phones have been collected so they should not be an issue. Students must have the pass from the crate To obtain pass they need to hand you the test and answer booklet on their desks PTA BATHROOM BREAK ATA should be called to cover room for you!
Breaks and the two test sessions ATA AND PTA both have a prep period in the middle of the test session (8:40-9:40). Return promptly at 9:40. Call ATA to assist when second session begins on Tuesday-Wednesday. ATA needs to come back for the end of the second test (close to 11) to collect books and move the students to the extra time room in B129.
EXTRA TIME PROCEDURE WHEN TEST SESSION B/2 ENDS, ATA WILL COLLECT ANY EXTRA TIME STUDENTS AND WALK THEM DOWN TO B129. The ATA will also bring the booklets down. The room should remain silent while the ATA gathers booklets for extra time students. NO bathroom breaks on way down and no chatting Once in the room, secure a seat for each test taker, then hand them test and answer booklet. Students should not carry their own booklets or chat THE PTA WILL DROP OFF THE CRATE IN GUIDANCE Fill out the list of the extra time test takers that is in your crate. Drop the ETTT on top of your crate in guidance (this way it is easy to place those booklets back in your crate). SIGN THE CRATE back in the security test administration form.
TEST CONCLUSION PROCEDURES CHECK OUT PROCESS Stay in seat and raise hand Proctor will come to you and collect your materials. You will sign the sheet, and the proctor will hand you your reading materials if there is still time to stay in the room. If you are finished and it is time, you can collect your cell phones and head to the cafeteria. Proctor will record the time you signed out. No locker or bathroom breaks in the MCAS test areas, please head to caf and go to locker later. Extra time students should keep working until they are instructed to stop for moving.
FLOOR MONITORS [test administrator name redacted] will monitor the second nook to check for passes to and from the bathroom and to make sure students are not at lockers [test administrator name redacted] will monitor the third floor nook to check for passes to and from the bathroom and to make sure students are not at lockers. [test administrator name redacted] will monitor the front door and keep students from entering the academic wing from 8-11:20 ON TUESDAY and 8:00-10:55 AM Wednesday and Thursday. [test administrator name redacted] will supervise the cafeteria
Be Wary of. NO LOOKING AT THE TEST NO TALKING TO STUDENTS/GUIDING/COACHING DURING THE TEST NO MONITORING OF STUDENT PROGRESS (Hey, you didn t finish the essay!?) ADULT SUPERVISION PERIODICALLY WALK AROUND ROOM AND CHECK ON STUDENTS QUIET IS IMPORTANT ADULTS NO PHONES OUT OR USED DURING TEST
Before Testing There is a detailed sheet in folder with duties Remind students to Try their best. Work until stop sign on test booklet pages. Respond directly to the MCAS ELA Composition prompt. Students must not Preview test materials Copy others work Accept any coaching or let someone else answer for them Use unapproved materials 22 Massachusetts Department of Elementary and Secondary Education
Results are invalidated for students using any electronic device during testing. 23 Massachusetts Department of Elementary and Secondary Education
