Python Thesis Support Service Reps List Management Tool
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Python 2 Thesis Support
Service Reps:
Service Reps:
List Management Tool for
Thesis Publication Email
Notifications
Python 2 Thesis Support
Service Reps:
List Management Tool for Thesis
Publication Email Notifications
Objective:
Service reps have the option to create and
maintain email lists to whom thesis
publication announcements emails are sent.
This supports the timely dissemination of
relevant research reports by NPS students
who are in their service branch.
Review slides, then
start here
1
1.
Military service reps can elect to generate and maintain email lists to whom thesis
publication announcements are sent automatically by Python
2.
Use your
Python menu tree’s
Service Rep
node
to enter and update emails for
those you wish to receive publication announcements
3.
Using this Python 2 function is optional
4.
Email recipients can be internal or external to NPS
5.
Each publication announcement email represents one thesis for an NPS student in
your service branch; you can further define distribution by curricula
6.
Security and Distribution:
Publicly releasable—announcements include the thesis abstract and a link to
the thesis PDF in Calhoun
Controlled Unclassified [CUI]—announcements include the thesis abstract and
a link to the library’s Restricted Resources Collection page
Classified—No announcements are sent
Python 2 Thesis Support
2
Summary
3
Python 2 Thesis Support
Who determines who receives thesis publication announcements?
1.
General, default distribution
is to student author(s) and faculty advisors of a
given thesis
2.
Students
have the option on the Python thesis dashboard to add additional
recipients (see
PAL
[
Publication Announcement List
] Announcements field, edit)
3.
Service Reps
have the option via their
Python menu tree Service Rep node
to
add recipients
•
By students in their service branch, broadly
Example: Theses by any Army officer graduating that quarter
•
By students in their service branch, in designated curricula
Example: Theses by any Army officer graduating that quarter who is in curriculum 311
4.
Departments
have the option to add recipients for theses identified by author’s
service and curriculum
4
Python 2 Thesis Support
The USMC has long maintained a PAL for new theses by Marines,
and recipients have received these emails from Thesis Processing.
5
Python 2 Thesis Support
What Is a Thesis Publication Announcement?
Here is an example of an announcement for a
publicly releasable thesis
Past letter
Continued…
6
Python 2 Thesis Support
What Is a Thesis Publication Announcement?
Here is an example of an announcement for a
CUI thesis
Continued…
7
Python 2 Thesis Support
When are publication announcements sent out?
•
Emails are auto-generated approximately 4–6 weeks after the end of each quarter.
•
Python 2 should speed up this process.
MAY 2018
Who keeps and reviews the NPS “master” list?
•
The Thesis Processing Office (TPO) will have a master list of distribution emails made by
service reps and departments via Python; this is separate from the students’ recipient
lists.
•
TPO will review and edit the master list for duplicates and alert list POCs to bounce-back
emails; TPO does not review the students’ list of recipients.
What alternatives do we have for announcing theses?
•
Service reps and department POCs can add themselves to their Python Thesis Contacts
List Manager
and then selectively and manually forward publication announcements.
8
Python 2 Thesis Support
Your List Manager
This is what your List Manager looks like before any entries
The
Army Rep’s
List Manager looks like this after adding someone using
+New PAL Contact
Dr. Leavitt will now receive thesis publication announcements for graduating Army officers
Use this button to add a contact
9
Python 2 Thesis Support
Adding Contacts
This pop-up box appears when you click on
+New PAL Contact
Only
Organization
and
Email Address
are required fields
Then,
Save Changes
and
Close
the pop-up
The data populate on your List Manager, with pop-up fields as column headings
10
Python 2 Thesis Support
Editing and Deleting Contacts
Use the List Manager’s “
Edit
” button to make changes to a contact’s data in its pop-up window
Add curriculum numbers to limit
email announcements to a given
recipient
Add comments, such as when to
check email validity with the
organization or name of your POC
You also delete contacts from this
pop-up window
Python 2 Thesis Support
For additional information and guidance, consult the TPO
website at
https://nps.edu/web/thesisprocessing/python-
help
For support, contact Thesis Processing:
•
thesisprocessingoffice@nps.edu
11
This tool enhances the dissemination of thesis publication announcements by enabling service reps to create and manage email lists for timely distribution to relevant recipients such as student authors, faculty advisors, and other designated groups. The system streamlines the process of notifying recipients about publicly releasable and CUI theses approximately 4-6 weeks after each quarter. The Thesis Processing Office maintains a master list for distribution emails, ensuring efficient communication and minimizing duplicates.
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Presentation Transcript
Python 2 Thesis Support Service Reps: List Management Tool for Thesis Publication Email Notifications
Python 2 Thesis Support Service Reps: List Management Tool for Thesis Publication Email Notifications Objective: Review slides, then start here Service reps have the option to create and maintain email lists to whom thesis publication announcements emails are sent. This supports the timely dissemination of relevant research reports by NPS students who are in their service branch. 1
Python 2 Thesis Support Summary 2
Python 2 Thesis Support Who determines who receives thesis publication announcements? 1. General, default distribution is to student author(s) and faculty advisors of a given thesis 2. Students have the option on the Python thesis dashboard to add additional recipients (see PAL [Publication Announcement List] Announcements field, edit) 3. Service Reps have the option via their Python menu tree Service Rep node to add recipients By students in their service branch, broadly Example: Theses by any Army officer graduating that quarter By students in their service branch, in designated curricula Example: Theses by any Army officer graduating that quarter who is in curriculum 311 4. Departmentshave the option to add recipients for theses identified by author s service and curriculum 3
Python 2 Thesis Support The USMC has long maintained a PAL for new theses by Marines, and recipients have received these emails from Thesis Processing. 4
Python 2 Thesis Support What Is a Thesis Publication Announcement? Here is an example of an announcement for a publicly releasable thesis Continued Past letter 5
Python 2 Thesis Support What Is a Thesis Publication Announcement? Here is an example of an announcement for a CUI thesis Continued 6
Python 2 Thesis Support When are publication announcements sent out? Emails are auto-generated approximately 4 6 weeks after the end of each quarter. Python 2 should speed up this process. Who keeps and reviews the NPS master list? The Thesis Processing Office (TPO) will have a master list of distribution emails made by service reps and departments via Python; this is separate from the students recipient lists. TPO will review and edit the master list for duplicates and alert list POCs to bounce-back emails; TPO does not review the students list of recipients. What alternatives do we have for announcing theses? Service reps and department POCs can add themselves to their Python Thesis Contacts List Manager and then selectively and manually forward publication announcements. 7 MAY 2018
Python 2 Thesis Support Your List Manager This is what your List Manager looks like before any entries Use this button to add a contact The Army Rep s List Manager looks like this after adding someone using +New PAL Contact Dr. Leavitt will now receive thesis publication announcements for graduating Army officers 8
Python 2 Thesis Support Adding Contacts This pop-up box appears when you click on +New PAL Contact Only Organization and Email Address are required fields Then, Save Changes and Close the pop-up The data populate on your List Manager, with pop-up fields as column headings 9
Python 2 Thesis Support Editing and Deleting Contacts Use the List Manager s Edit button to make changes to a contact s data in its pop-up window Add curriculum numbers to limit email announcements to a given recipient Add comments, such as when to check email validity with the organization or name of your POC You also delete contacts from this pop-up window 10
Python 2 Thesis Support For additional information and guidance, consult the TPO website at https://nps.edu/web/thesisprocessing/python- help For support, contact Thesis Processing: thesisprocessingoffice@nps.edu 11
