PALNI/ALI Project Overview: Indiana Academic Libraries Collaboration
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Kirsten Leonard
Executive Director
Private Academic Library Network
of Indiana
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Conceived and Championed
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Academic Libraries of Indiana presidents Dan
Bowell (Taylor University) and David Lewis
(IUPUI)
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Means to do the project
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Funding from Lilly Endowment Inc.
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PALNI lead investigator – PALNI All-in
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Project Coordinator Tina Baich (IUPUI)
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PALNI Libraries:
Anabaptist Mennonite Biblical
Seminary
Ancilla College
Anderson University
Butler University
Christian Theological Seminary
Concordia Theological Seminary
DePauw University
Earlham College
Franklin College
Goshen College
Grace College and Theological
Seminary
Hanover College
Huntington College
Manchester University
Marian University
Oakland City University
University of Saint Francis
Saint Joseph’s College of Indiana
Saint Meinrad Seminary and
School of Theology
Taylor University
Trine University
University of Indianapolis
Wabash College
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ALI Libraries:
Indiana State University
Indiana University Kokomo
Indiana University Northwest
Indiana University Southeast
Indiana University-Purdue
University Fort Wayne
Indiana University-Purdue
University Indianapolis
University Library
Indiana University-Purdue
University Indianapolis, Ruth
Lilly Medical Library
Indiana University-Purdue
University Indianapolis,
School of Dentistry Library
Purdue University Calumet
St. Mary’s College
St. Mary-of-the-Woods
College
University of Southern
Indiana
Valparaiso University
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Provide participating libraries an opportunity to reduce their
print collections with minimal impact on library users;
2.
Allow participating libraries to reclaim space for other
purposes more directly beneficial to library users;
3.
Identify unique print items within the collections of
participating libraries for preservation and potential
digitization;
4.
Inform and influence ongoing collection development at the
individual libraries; and
5.
Develop a statewide strategy for print book collections,
which may involve cooperative purchasing.
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October 2013
: Introductory meeting held
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November 2013
: SCS and Project Coordinator contracts
finalized; Policy Group formed
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December 2013
: Data questionnaires submitted to SCS
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January 2014
: Data sets submitted to SCS
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February 2014
: Policy Group meeting
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March 2014
: Policy Group meeting
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April-May 2014
: SCS sent individual library data summaries
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May 2014
: SCS provided group data summary for use by the
Policy Group; Policy Group meeting
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June-July 2014
: SCS loaded individual library data into its
online collection analysis tool; Participant meetings held to
provide training for the online tool
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In scope:
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Circulating print monographs
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Out of scope:
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Serials
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Special Collections
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eBooks
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Micro Formats
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A-V Materials
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Lost/Withdrawn/Missing items
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Reference Materials – except if they circulate
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Government Documents – except if they are treated as
circulating books
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Lilly Endowment Inc. Grant
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Academic Libraries of Indiana
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Contribution from participants based on
number of records contributed
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PALNI centrally funded PALNI library
contributions
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Twelve representatives
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Handled group-wide decisions
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Comparison group composition
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Review of retention commitments of the “Big
3” (IUB, ND, Purdue)
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Whether to have a formal MOU
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Definition of “Scarcely Held”
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No formal MOU
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“Formal Informal Agreement”
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“Scarcely-held” title-holdings would be
removed from each library’s dataset prior
to loading into GreenGlass.
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After that, each library would be free to
act without restriction on any of the titles
in GreenGlass.
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Held by fewer than four libraries in
Indiana;
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Held by fewer than twenty libraries in the
US; or
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Not held by at least one of Indiana
University Bloomington, Purdue
University, or University of Notre Dame.
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Questions have arisen about scarcely
held titles
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Desire to indicate when books will be
retained
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Agreements are already in place to lend
between Indiana academics, but how do
we ensure regional collaboration?
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Reviewing acquisitions data from 2010
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Can we tell how many copies are
sufficient to meet need?
•
Are there characteristics available at the
point of purchase that determine usage?
(e.g. Choice Review, Publisher, Subject
area)
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Are there characteristics that determine
widely held by low use?
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Digitization of Scarcely held
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New Collaborative Collection
Management Policy Group within PALNI
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Will be exploring next state-wide steps
through ALI
I’m Kirsten Leonard, Executive Director at the Private Academic Library Network of Indiana (PALNI)
PALNI is comprised of 23 colleges, universities, and seminaries in Indiana
All our libraries also belong to the Academic Libraries of Indiana which has a total of 72 libraries including research institutions like Indiana University Bloomington and Purdue and Community colleges like Ivy Tech, liberal arts, and midsized universities
The PALNI/ALI project involves collaboration among academic libraries in Indiana to implement Sustainable Collection Services (SCS) and GreenGlass, funded by Lilly Endowment Inc. The project aims to reduce print collections, reclaim space, preserve unique items, influence collection development, and develop a statewide strategy. Participating libraries include those from PALNI and ALI networks, with a focus on cooperative purchasing and strategic collection management.
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PALNI/ALI Shared Print Monographs 36 Indiana Libraries ALA Midwinter January 30, 2015 Kirsten Leonard Executive Director Private Academic Library Network PALNI- Private Academic Library Network of Indiana of Indiana
PALNI/ALI Project Background Conceived and Championed Academic Libraries of Indiana presidents Dan Bowell (Taylor University) and David Lewis (IUPUI) Means to do the project Sustainable Collection Services (SCS) and GreenGlass http://sustainablecollections.com Funding from Lilly Endowment Inc. PALNI lead investigator PALNI All-in Project Coordinator Tina Baich (IUPUI) PALNI- Private Academic Library Network of Indiana
PALNI/ALI Project Participants PALNI Libraries: Anabaptist Mennonite Biblical Seminary Ancilla College Anderson University Butler University Christian Theological Seminary Concordia Theological Seminary DePauw University Earlham College Franklin College Goshen College Grace College and Theological Seminary Hanover College Huntington College Manchester University Marian University Oakland City University University of Saint Francis Saint Joseph s College of Indiana Saint Meinrad Seminary and School of Theology Taylor University Trine University University of Indianapolis Wabash College PALNI- Private Academic Library Network of Indiana
PALNI/ALI Project Participants ALI Libraries: Indiana State University Indiana University Kokomo Indiana University Northwest Indiana University Southeast Indiana University-Purdue University Fort Wayne Indiana University-Purdue University Indianapolis University Library Indiana University-Purdue University Indianapolis, Ruth Lilly Medical Library Indiana University-Purdue University Indianapolis, School of Dentistry Library Purdue University Calumet St. Mary s College St. Mary-of-the-Woods College University of Southern Indiana Valparaiso University PALNI- Private Academic Library Network of Indiana
PALNI/ALI Project Goals 1. Provide participating libraries an opportunity to reduce their print collections with minimal impact on library users; Allow participating libraries to reclaim space for other purposes more directly beneficial to library users; Identify unique print items within the collections of participating libraries for preservation and potential digitization; Inform and influence ongoing collection development at the individual libraries; and Develop a statewide strategy for print book collections, which may involve cooperative purchasing. 2. 3. 4. 5. PALNI- Private Academic Library Network of Indiana
Project Timeline October 2013: Introductory meeting held November 2013: SCS and Project Coordinator contracts finalized; Policy Group formed December 2013: Data questionnaires submitted to SCS January 2014: Data sets submitted to SCS February 2014: Policy Group meeting March 2014: Policy Group meeting April-May 2014: SCS sent individual library data summaries May 2014: SCS provided group data summary for use by the Policy Group; Policy Group meeting June-July 2014: SCS loaded individual library data into its online collection analysis tool; Participant meetings held to provide training for the online tool PALNI- Private Academic Library Network of Indiana
Scope In scope: Circulating print monographs Out of scope: Serials Special Collections eBooks Micro Formats A-V Materials Lost/Withdrawn/Missing items Reference Materials except if they circulate Government Documents except if they are treated as circulating books PALNI- Private Academic Library Network of Indiana
Funding Lilly Endowment Inc. Grant Academic Libraries of Indiana Contribution from participants based on number of records contributed PALNI centrally funded PALNI library contributions PALNI- Private Academic Library Network of Indiana
Uniqueness in Group Title % Holdings 1 WorldCat Holding in the US 27, 348 1% Zero holdings among CIC Libraries 489,609 9% Zero Holdings among ILL Partner Libraries 389,339 8% Title-holding in 1 library in Group 1,185,427 23% PALNI- Private Academic Library Network of Indiana
Policy Group Twelve representatives Handled group-wide decisions Comparison group composition Review of retention commitments of the Big 3 (IUB, ND, Purdue) Whether to have a formal MOU Definition of Scarcely Held PALNI- Private Academic Library Network of Indiana
Project Policy Or How Our Project is Different No formal MOU Formal Informal Agreement Scarcely-held title-holdings would be removed from each library s dataset prior to loading into GreenGlass. After that, each library would be free to act without restriction on any of the titles in GreenGlass. PALNI- Private Academic Library Network of Indiana
Project Policy Scarcely Held Definition Held by fewer than four libraries in Indiana; Held by fewer than twenty libraries in the US; or Not held by at least one of Indiana University Bloomington, Purdue University, or University of Notre Dame. PALNI- Private Academic Library Network of Indiana
But will we get more formal? Questions have arisen about scarcely held titles Desire to indicate when books will be retained Agreements are already in place to lend between Indiana academics, but how do we ensure regional collaboration? PALNI- Private Academic Library Network of Indiana
Collaboration in Acquisitions Reviewing acquisitions data from 2010 Can we tell how many copies are sufficient to meet need? Are there characteristics available at the point of purchase that determine usage? (e.g. Choice Review, Publisher, Subject area) Are there characteristics that determine widely held by low use? PALNI- Private Academic Library Network of Indiana
Next Steps for Collaborative Collection Development Digitization of Scarcely held New Collaborative Collection Management Policy Group within PALNI Will be exploring next state-wide steps through ALI PALNI- Private Academic Library Network of Indiana
