OSP Update and Backlog Reduction Plan Overview
Explore the OSP update and backlog reduction plan for October 2024, including strategies for handling aged items, additional staff positions, SAGE updates, subaward volume management, and a new escalation process. Stay informed about the latest ASR and MOD resources.
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Presentation Transcript
OSP Update October 2024 MRAM Carol Rhodes Office of Sponsored Programs
OSP Backlog Reduction Plan ASRs & MODs Priority Items > Some items are backlog, some are work-in-progress > Backlog includes aged items. These are being handled as highest priority. > Items that need to be returned to you should come with a standard Comment prefix . This is to support later analysis of recurring return reasons.
OSP Backlog Reduction Plan Additional Staff > 3 positions on Proposals & Awards Team 2 Program Coordinator positions 1 Grant and Contract Analyst position > Extension of temp position on Subawards Team
OSP Backlog Reduction Plan - SAGE Updates and Reports to Benefit OSP > Remediation: Auto-assignment of eGC1s, ASRs and MODs. eGC1 auto-assignment release planned end of this month > Enhancements: Modification subcategory types, to support better information, routing, assignment, review and reports > Workload Status Reports: Additional tool for OSP to manage workload item status, identify priority items and re-distribute work as needed.
Subawards - Volume OSP has ~882 subaward actions in our office at various stages Monday. > OSP Subaward Volume page updated weekly > Subawards Team will revert to assigning subaward actions as a first-in-first-assigned basis along with the latest escalation process.
New Subaward Escalation Process > Allocation of escalation spots across Schools > Shared with OSP twice a month for priority assignment. > Items must be eligible for escalation, that is, complete with the ASR/MOD in processed status. > What does prioritization mean? Assigned ahead of other requests, no matter when they first arrived. Reviewer considers escalated items highest priority.
New & Updated ASR & MOD Resources NEW Checklist: Award Setup Request Steps for PI/Campus > Setup Financials - updated > Award Changes - updated > Tell us your story
Subaward Resources NEW: Job Aid: Subawards Checklist from Proposal to Closeout > OSP: ASR, MOD, Subawards Volume > Assurance letter request form > Outgoing Subaward Set Up Reminders > Setup Subawards Foundational Steps Next Steps & Setup Overview > OSP Urgent Requests for ASRs, MODs, & Subawards
SAGE Subaward Budget Resources: > How to Set Up Subaward Worksheets on the SAGE Proposal Budget > How to Set Up Subaward Worksheets on the SAGE Award Budget > Working with Subaward Worksheets and University of Washington F&A Rates on SAGE Award Budget
