Oklahoma City Public Schools Benefits Information
New Employee Onboarding
Welcome to Oklahoma City
Public Schools
New Employee Onboarding
New Employee Onboarding
Benefits Presentation
Benefits Overview
•
Leave
•
Flexible Benefit Allowance/Cash In Lieu
•
Board Paid Contribution
•
Medical, Vision, Dental
•
Life Insurance
•
Flexible Spending Account (FSA)
•
Retirement
Benefits Guide
Benefits Guide
Provides details about medical,
dental, and vision coverage
Go to OKCPS.org
Departments
Human Resources
Benefits
Types of Leave
•
Sick
•
Personal Business
•
Vacation
•
Family Medical Leave (FMLA)
•
Bereavement
•
Legal
•
Injury
•
Emergency
•
Leave of Absence-Unpaid
•
Military
•
Professional
Please refer to your Collective Bargaining Agreement and/or Board
Policy for further details.
Collective Bargaining Agreements
(CBA) & Board Policies
Go to OKCPS.org
Departments
Human Resources
Compensation
Oklahoma City Public Schools Board of Education Policies are also located on the
District Website.
Go to OKCPS.org
Board of Education
Board Policies
OKCPS Board Policies
Flexible Benefit Allowance/Cash in
Lieu
Flexible Benefit
Allowance (FBA)
If you enroll in medical
coverage,
$594.90
is
given to help cover cost of
the medical premium
Cash in Lieu
If you do not enroll in medical insurance,
you will be given the Cash In Lieu instead
of the Flexible Benefit Allowance
Board Paid Contribution
ProTech
- $155 per month
Support
- $123 per month
Part time employees (4
hours) - $61.50 per month
The Board shall pay for
each full-time
Support
and
ProTech
employees,
a contribution amount if
the employee elects the
Board’s health insurance
plan to help cover the
cost.
Health & Welfare – Major Medical
Two different types of health insurance
plans:
•
HMO
Aetna
GlobalHealth
BlueLincs
•
PPO
All HealthChoice Plans
Health Maintenance Organization (HMO)
Healthcare services are
coordinated
by chosen
primary care physician.
•
Advantages
:
–
No deductible
–
Less out-of-pocket costs during the plan year
•
Disadvantages:
–
Must have a primary care physician in network
–
Limitations on choice in doctors and hospitals
Preferred Provider Organization (PPO)
PPO insurance plans allow members to
choose
a
doctor whether in network or outside of the
network. There are basic and high deductible plans.
•
Advantages:
–
Broad choice of doctors and hospitals
•
Disadvantages:
–
Deductible (what has to paid before insurance
begins to pay varies depending on plans)
–
Greater out-of-pocket expenses
Dental & Vision
Dental
•
Several plans offer no annual deductible – pay copays
•
Most plans offer free preventative care (2 annual cleanings)
•
Other services are shared costs
–
Basic Care – filings, extractions, oral surgery
–
Major Care – crowns, dentures, bridge
–
Orthodontic Care
–
Plan year maximum
Vision
•
1 annual exam per calendar year
•
Frames, lenses and/or contact lenses
•
Plans offer discount on laser correction
Enrollment Information
If you add
a
dependent
to your insurance policy, you must provide a copy of:
•
Spouse:
Marriage certificate
•
Dependent(s):
Birth certificate for dependent child(ren), IRS taxes showing
dependents, or court order establishing legal adoption/ guardianship
During the plan year, you may add or drop coverage for yourself or dependent based
on the following qualifying events:
•
Marriage/divorce
•
Birth/adoption/gain legal custody
•
Dependent’s change in status (employment)
•
Employee or spouse changes employment status
•
Death
•
New residence inside/outside of HMO service area
NOTE: All qualified status changes must be made within
30 days
of the
qualifying event
and
you must provide the applicable supporting
documentation for qualified change.
Enrollment Information
Declining Insurance
:
•
Must provide copy of insurance card
•
Complete declination form (included in benefits
packet)
Insurance Effective Date:
•
Insurance is effective the 1
st
of the month following
the start date
•
Example: If an employee starts work in August,
insurance will be effective on September 1
Open Enrollment
•
Held annually in October
•
Changes go into effect January 1
•
No qualifying event is necessary to make changes
•
Allows employees the opportunity to:
•
Add/drop/change
health, dental, life or vision plans
•
Increase/decrease
life insurance
•
Add/drop
qualified dependents
Flexible Spending Account (FSA)
Allows employees to deduct premiums pre-tax basis and set aside
pretax funds to use toward qualified medical and daycare
expenses.
You will need to contact American Fidelity to start your FSA by
calling 405-416-8810 or 800-933-1853
•
Flexible Spending Account (FSA)
-
optional
•
Up to $2650 annually
•
July – June fiscal year
•
Use or lose plan
•
Funds are loaded up front
•
Dependent Day Care –
optional
•
Up to $5,000 annually
Life Insurance Plans
District-provided life insurance (no cost to you)
+
Option to purchase additional life insurance
Option to purchase life insurance for yourself,
spouse and/or dependent(s)
VOYA
OMES/
Basic
Life Insurance: The Standard
District-provided life insurance for each full time employee.
•
Certified employees
-$35,000
•
Support employees
- $25,000
(Reduces to $10,000 at age 70)
•
ProTech, Central Office & Principals
$50,000
Life Insurance: The Standard
(continued)
The VOYA -
Must
complete the beneficiary form
for
district paid term life insurance.
_____________________________________________
Additional coverage
may be purchased in units of
$25,000 to a maximum of the lesser of 6 times your
annual salary or $600,000.
•
The minimum amount to elect is $25,000
•
Spousal coverage - up to $100,000 but cannot
exceed 50% of your supplemental coverage
•
Child(ren) coverage – $10,000
Life Insurance: OMES
Coverage may be purchased for yourself, spouse and
dependent(s):
•
Basic Life: $20,000 for $4/month
•
Supplemental Life: maximum coverage is 2x
annual salary rounded to the nearest $20,000).
Coverage is guaranteed as a new hire
•
Dependent coverage: three tiers available
Retirement Plans
Teacher’s Retirement Pension Plan
•
401(a)
Retirement Savings Annuity
•
403(B)
•
457
Oklahoma Teachers’ Retirement
(OTRS) –
401(a)
Teachers Only
District contributes 7% of your TRS eligible compensation
Certified Employees, ProTech and Principals
District contributes 7% of your TRS eligible compensation up to $60,000
Support Employees
District contributes 90% of 7% of your compensation up to $40,000. You will
contribute 10% of 7% contribution.
Example: for every $1, the district
contributes $.90 and employee contributes $.10 cents.
Membership is
required
for exempt staff
Membership is
optional
for support staff - must complete enrollment form and
turn it in
today
Retirement Savings Annuity:
403b or 457b
Allows an employee to make contributions pre-taxed
from his or her income into a retirement plan.
•
Lowers taxable income
•
Plan for retirement
•
Can start plans at
anytime
In order to start your payroll deduction you much contact an
approved vendor from the list included in your benefits packet and
set up or transfer an account. It may be a good idea to consult with a
financial advisor before selecting a vendor.
Benefits Forms
Deadline to turn in forms
•
Must turn in forms within one week from date of onboarding
•
By law, you have 30 days to make a change to your elections
•
Takes two weeks to receive insurance cards
What happens if you do not turn in your forms within 30 days?
•
Must wait until open enrollment to enroll in benefits
•
May be assessed a penalty from IRS on federal taxes
Where to turn in forms
•
HR Benefits Department
2500 N.E. 23
rd
Street (Operations Center, Building 3 – check in at front desk
•
Scan and email
:
hrbenefits@okcps.org
•
Fax: (405) 587-0148
THE END
Explore the comprehensive benefits package offered by Oklahoma City Public Schools, including detailed information on leave types, flexible benefit allowances, board-paid contributions, health insurance plans, and more. New employees can access valuable resources to understand their benefits and make informed decisions to support their well-being. Dive into the details to maximize your benefits package with OKCPS.
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Presentation Transcript
Welcome to Oklahoma City Public Schools New Employee Onboarding New Employee Onboarding New Employee Onboarding Benefits Presentation
Benefits Overview Leave Flexible Benefit Allowance/Cash In Lieu Board Paid Contribution Medical, Vision, Dental Life Insurance Flexible Spending Account (FSA) Retirement
Benefits Guide Benefits Guide Provides details about medical, dental, and vision coverage Go to OKCPS.org Departments Human Resources Benefits
Types of Leave Sick Personal Business Vacation Family Medical Leave (FMLA) Bereavement Legal Injury Emergency Leave of Absence-Unpaid Military Professional Please refer to your Collective Bargaining Agreement and/or Board Policy for further details.
Collective Bargaining Agreements (CBA) & Board Policies Go to OKCPS.org Departments Human Resources Compensation Oklahoma City Public Schools Board of Education Policies are also located on the District Website. Go to OKCPS.org Board of Education Board Policies OKCPS Board Policies
Flexible Benefit Allowance/Cash in Lieu Flexible Benefit Allowance (FBA) Cash in Lieu If you do not enroll in medical insurance, you will be given the Cash In Lieu instead of the Flexible Benefit Allowance If you enroll in medical coverage, $594.90 is given to help cover cost of the medical premium
Board Paid Contribution ProTech - $155 per month The Board shall pay for each full-time Support and ProTech employees, a contribution amount if the employee elects the Board s health insurance plan to help cover the cost. Support - $123 per month Part time employees (4 hours) - $61.50 per month
Health & Welfare Major Medical Two different types of health insurance plans: HMO Aetna GlobalHealth BlueLincs PPO All HealthChoice Plans
Health Maintenance Organization (HMO) Healthcare services are coordinated by chosen primary care physician. Advantages: No deductible Less out-of-pocket costs during the plan year Disadvantages: Must have a primary care physician in network Limitations on choice in doctors and hospitals
Preferred Provider Organization (PPO) PPO insurance plans allow members to choose a doctor whether in network or outside of the network. There are basic and high deductible plans. Advantages: Broad choice of doctors and hospitals Disadvantages: Deductible (what has to paid before insurance begins to pay varies depending on plans) Greater out-of-pocket expenses
Dental & Vision Dental Several plans offer no annual deductible pay copays Most plans offer free preventative care (2 annual cleanings) Other services are shared costs Basic Care filings, extractions, oral surgery Major Care crowns, dentures, bridge Orthodontic Care Plan year maximum Vision 1 annual exam per calendar year Frames, lenses and/or contact lenses Plans offer discount on laser correction
Enrollment Information If you add a dependent to your insurance policy, you must provide a copy of: Spouse: Marriage certificate Dependent(s): Birth certificate for dependent child(ren), IRS taxes showing dependents, or court order establishing legal adoption/ guardianship During the plan year, you may add or drop coverage for yourself or dependent based on the following qualifying events: Marriage/divorce Birth/adoption/gain legal custody Dependent s change in status (employment) Employee or spouse changes employment status Death New residence inside/outside of HMO service area NOTE: All qualified status changes must be made within 30 days of the qualifying event and you must provide the applicable supporting documentation for qualified change.
Enrollment Information Declining Insurance: Must provide copy of insurance card Complete declination form (included in benefits packet) Insurance Effective Date: Insurance is effective the 1st of the month following the start date Example: If an employee starts work in August, insurance will be effective on September 1
Open Enrollment Held annually in October Changes go into effect January 1 No qualifying event is necessary to make changes Allows employees the opportunity to: Add/drop/change health, dental, life or vision plans Increase/decrease life insurance Add/drop qualified dependents
Flexible Spending Account (FSA) Allows employees to deduct premiums pre-tax basis and set aside pretax funds to use toward qualified medical and daycare expenses. You will need to contact American Fidelity to start your FSA by calling 405-416-8810 or 800-933-1853 Flexible Spending Account (FSA)-optional Up to $2650 annually July June fiscal year Use or lose plan Funds are loaded up front Dependent Day Care optional Up to $5,000 annually
Life Insurance Plans VOYA OMES/ Basic District-provided life insurance (no cost to you) + Option to purchase additional life insurance Option to purchase life insurance for yourself, spouse and/or dependent(s)
Life Insurance: The Standard District-provided life insurance for each full time employee. Certified employees -$35,000 Support employees - $25,000 (Reduces to $10,000 at age 70) ProTech, Central Office & Principals $50,000
Life Insurance: The Standard (continued) The VOYA - Must complete the beneficiary form for district paid term life insurance. _____________________________________________ Additional coverage may be purchased in units of $25,000 to a maximum of the lesser of 6 times your annual salary or $600,000. The minimum amount to elect is $25,000 Spousal coverage - up to $100,000 but cannot exceed 50% of your supplemental coverage Child(ren) coverage $10,000
Life Insurance: OMES Coverage may be purchased for yourself, spouse and dependent(s): Basic Life: $20,000 for $4/month Supplemental Life: maximum coverage is 2x annual salary rounded to the nearest $20,000). Coverage is guaranteed as a new hire Dependent coverage: three tiers available
Retirement Plans Teacher s Retirement Pension Plan 401(a) Retirement Savings Annuity 403(B) 457
Oklahoma Teachers Retirement (OTRS) 401(a) Teachers Only District contributes 7% of your TRS eligible compensation Certified Employees, ProTech and Principals District contributes 7% of your TRS eligible compensation up to $60,000 Support Employees District contributes 90% of 7% of your compensation up to $40,000. You will contribute 10% of 7% contribution. Example: for every $1, the district contributes $.90 and employee contributes $.10 cents. Membership is required for exempt staff Membership is optional for support staff - must complete enrollment form and turn it in today
Retirement Savings Annuity: 403b or 457b Allows an employee to make contributions pre-taxed from his or her income into a retirement plan. Lowers taxable income Plan for retirement Can start plans at anytime In order to start your payroll deduction you much contact an approved vendor from the list included in your benefits packet and set up or transfer an account. It may be a good idea to consult with a financial advisor before selecting a vendor.
Benefits Forms Deadline to turn in forms Must turn in forms within one week from date of onboarding By law, you have 30 days to make a change to your elections Takes two weeks to receive insurance cards What happens if you do not turn in your forms within 30 days? Must wait until open enrollment to enroll in benefits May be assessed a penalty from IRS on federal taxes Where to turn in forms HR Benefits Department 2500 N.E. 23rd Street (Operations Center, Building 3 check in at front desk Scan and email: hrbenefits@okcps.org Fax: (405) 587-0148
