NAACP Executive Training and Branch Empowerment Overview

 
NAACP
NAACP
 
Executive Leadership Training
Executive Leadership Training
*Building Effective Branches*
*Building Effective Branches*
 
The NAACP must be so strong in numbers and so
The NAACP must be so strong in numbers and so
effective in method that no one – no Mayor of any
effective in method that no one – no Mayor of any
city, no Governor of any State, no Congressman
city, no Governor of any State, no Congressman
of any party, no President of the United States and
of any party, no President of the United States and
no Foreign Ambassador will dare to commit any
no Foreign Ambassador will dare to commit any
indignity against people of color without realizing
indignity against people of color without realizing
the NAACP will challenge them on the platform,
the NAACP will challenge them on the platform,
in the press, in the courts, in the streets and at the
in the press, in the courts, in the streets and at the
ballot box.
ballot box.
Author Unknown
Author Unknown
 
NAACP charge
NAACP charge
 
Mission Statement
Mission Statement
: 
: 
The mission of the National
The mission of the National
Association for the Advancement of Colored People is
Association for the Advancement of Colored People is
to ensure the political, educational, social, and
to ensure the political, educational, social, and
economic equality of rights of all persons and to
economic equality of rights of all persons and to
eliminate race-based discrimination.
eliminate race-based discrimination.
Vision Statement
Vision Statement
: 
: 
The vision of the National
The vision of the National
Association for the Advancement of Colored People is
Association for the Advancement of Colored People is
to ensure a society in which all individuals have equal
to ensure a society in which all individuals have equal
rights without discrimination based on race.
rights without discrimination based on race.
 
Mission and Vision
Mission and Vision
 
National
Board of
Directors
 
National Office
 
State Conferences
 
Branches & Units
 
Association
Structure
 
Association
Structure
 
JURISDICTIONAL
 
-------------------------
 
   HIERARCHIAL
 
NATIONAL OFFICE
NATIONAL OFFICE
STRUCTURE
STRUCTURE
 
Branch Leadership
Branch Leadership
 
It is a terrible thing to look over your shoulder when
you are trying to lead -- and find no one there.
Franklin D. Roosevelt
 
A boss creates fear, a leader confidence. A boss fixes
blame, a leader corrects mistakes. A boss knows all, a
leader asks questions. A boss makes work drudgery, a
leader makes it interesting. A boss is interested in
himself or herself, a leader is interested in the group.
Russell H. Ewing
 
Executive Committee
Executive Committee
 
“The Executive Committee shall have general
“The Executive Committee shall have general
control of the affairs and program of the unit, subject
control of the affairs and program of the unit, subject
to the authority of the unit and the provisions of the
to the authority of the unit and the provisions of the
Constitution and approved By-Laws”
Constitution and approved By-Laws”
Article VIII, Section 2 Bylaws for Units
Article VIII, Section 2 Bylaws for Units
 
T
T
he Executive Committee is the central nervous system of a unit. Every
he Executive Committee is the central nervous system of a unit. Every
civil rights concern or action should be filtered to and through the
civil rights concern or action should be filtered to and through the
committee.
committee.
 
Executive Committee
Executive Committee
 
The Executive Committee of each Branch shall
The Executive Committee of each Branch shall
consist of the President, Vice Presidents (not to
consist of the President, Vice Presidents (not to
exceed three Vice Presidents) Secretary, Assistant
exceed three Vice Presidents) Secretary, Assistant
Secretary, Treasurer, Assistant Treasurer, and the
Secretary, Treasurer, Assistant Treasurer, and the
Chairman of the Standing Committees of the Branch,
Chairman of the Standing Committees of the Branch,
President of the Youth Units in the same
President of the Youth Units in the same
community, the Branch Advisors in the High School
community, the Branch Advisors in the High School
Chapters, Youth and Junior Youth Councils and
Chapters, Youth and Junior Youth Councils and
such other members at large not to exceed twenty
such other members at large not to exceed twenty
four to be elected at the regular election of the
four to be elected at the regular election of the
Branch. . .
Branch. . .
Article VIII, Section 1 Bylaws for Units
Article VIII, Section 1 Bylaws for Units
 
Duties of Officers
 
PRESIDENT -
PRESIDENT -
“Between meetings of the Executive Committee and
“Between meetings of the Executive Committee and
NAACP Unit, to exercise general executive authority on
NAACP Unit, to exercise general executive authority on
behalf of the NAACP Unit, subject to ratification by the
behalf of the NAACP Unit, subject to ratification by the
Executive Committee”
Executive Committee”
Article VII, Section 1 Bylaws for Units
Article VII, Section 1 Bylaws for Units
 
The President of a Branch is 
The President of a Branch is 
NOT
NOT
 the CEO. Authority in branch is
 the CEO. Authority in branch is
vested in the 
vested in the 
Executive Committee
Executive Committee
 - The President is also subject to
 - The President is also subject to
that authority.
that authority.
 
Duties of Officers
 
VICE PRESIDENT -
VICE PRESIDENT -
“To perform all duties of the President in his/her
“To perform all duties of the President in his/her
absence or disability.”
absence or disability.”
“In the event of the resignation, removal, or death of the
“In the event of the resignation, removal, or death of the
President, the Vice President(s) shall automatically
President, the Vice President(s) shall automatically
ascend to the position of President, according to their
ascend to the position of President, according to their
numerical rank”
numerical rank”
Article VII, Section 
Article VII, Section 
2
2
 Bylaws for Units
 Bylaws for Units
 
Duties of Officers
 
SECRETARY -
SECRETARY -
“to give members notice of regular meetings and three (3) calendar
“to give members notice of regular meetings and three (3) calendar
days notice of special meetings”
days notice of special meetings”
“to keep full and accurate records of the proceedings of the NAACP
“to keep full and accurate records of the proceedings of the NAACP
Unit”
Unit”
“To keep a record of all NAACP Unit members and their dues”
“To keep a record of all NAACP Unit members and their dues”
“To give receipts for all membership fees received”
“To give receipts for all membership fees received”
“To submit reports to the NAACP Unit and Executive Committee at
“To submit reports to the NAACP Unit and Executive Committee at
all regular meetings”
all regular meetings”
 
 
 
 
Article VII, Section 
Article VII, Section 
3
3
 Bylaws for Un
 Bylaws for Un
its
its
 
Duties of Officers
 
TREASURER -
TREASURER -
“To receive all monies of the NAACP Unit and promptly deposit the
“To receive all monies of the NAACP Unit and promptly deposit the
same in the name of the NAACP Unit in a separate account or
same in the name of the NAACP Unit in a separate account or
accounts...”
accounts...”
“To act as the chief financial officer of the Unit and Chair of the
“To act as the chief financial officer of the Unit and Chair of the
Finance Committee”
Finance Committee”
“To make authorized disbursements upon requisition signed by the
“To make authorized disbursements upon requisition signed by the
Secretary and countersigned by the President”
Secretary and countersigned by the President”
“To submit reports to the NAACP Unit and Executive Committee at
“To submit reports to the NAACP Unit and Executive Committee at
ALL regular meetings or whenever required by either body”
ALL regular meetings or whenever required by either body”
 
 
 
 
Article VII, Section 
Article VII, Section 
4
4
 Bylaws for Un
 Bylaws for Un
its
its
 
Duties of Officers
 
ASSISTANT SECRETARY/TREASURER -
ASSISTANT SECRETARY/TREASURER -
The duties of the Assistant Secretary and Assistant Treasurer are
The duties of the Assistant Secretary and Assistant Treasurer are
to perform the duties of their respective offices in the absence,
to perform the duties of their respective offices in the absence,
unavailability, or disability of the Unit Secretary or Treasurer.
unavailability, or disability of the Unit Secretary or Treasurer.
The Assistant Secretary may also perform specific duties of the
The Assistant Secretary may also perform specific duties of the
Secretary under the supervision of the Secretary and the
Secretary under the supervision of the Secretary and the
Assistant Treasurer may perform specific duties of the Treasurer
Assistant Treasurer may perform specific duties of the Treasurer
under the supervision of the Treasurer.
under the supervision of the Treasurer.
 
 
Standing Committees
Standing Committees
 
The work of the NAACP is done by Standing Committees,
not in the General Membership meeting.
Standing Committees of Branches.  The Standing Committees
of the Branch shall be: ACT-SO, Armed Services & Veteran
Affairs; Communications, Press & Publicity; Community
Coordination; Criminal Justice; Economic Development;
Education; Finance; Freedom Fund; Health; Housing; Labor
& Industry; Legal Redress; Membership and Life
Membership; Political Action; Prison Branch; Religious
Affairs; Young Adult; Youth Works; and WIN.
Article VIII, Section 4 (c)
 
Branches must maintain a minimum of 50 members, File
Year-End Financial reports by March 1st, and pay the
required assessments - 
Article 3, Section 3b
Units must pay their State Conference assessment and
provide a copy of their year-end financial report -  
Article 3, Section
3b
Units must file Quarterly written reports of unit activity - 
Article
10, Section 1
Youth Council & local College Chapters should be involved
in all meetings
 
Compliance
 
Building Effective
Building Effective
Branches
Branches
 
Be Proactive – When you fail to plan, you plan to fail:
Be Proactive – When you fail to plan, you plan to fail:
NAACP units should be proactive in priorities. Each NAACP
NAACP units should be proactive in priorities. Each NAACP
unit should look toward establishing an agenda of goals and
unit should look toward establishing an agenda of goals and
priorities aligned with our Game Changers, then focus its
priorities aligned with our Game Changers, then focus its
energies on accomplishing the prescribed goals. Unless a unit
energies on accomplishing the prescribed goals. Unless a unit
has a clear, the unit will constantly find itself in a reactionary
has a clear, the unit will constantly find itself in a reactionary
mode, besieged with hundreds of varied complaints and
mode, besieged with hundreds of varied complaints and
issues at any given time, trying to accommodate requests for
issues at any given time, trying to accommodate requests for
NAACP intervention. Units should seek to avoid the 
NAACP intervention. Units should seek to avoid the 
"tail
"tail
wagging the dog" 
wagging the dog" 
syndrome.
syndrome.
*
*
Clear goals and priorities will also produce better prepared
Clear goals and priorities will also produce better prepared
volunteers and help avoid ‘Organizational Drift’.
volunteers and help avoid ‘Organizational Drift’.
 
Building Effective
Building Effective
Branches
Branches
 
Leaders are not born, they are trained: 
Leaders are not born, they are trained: 
All officers and
All officers and
Executive Committee members elected at-large should be
Executive Committee members elected at-large should be
trained! It is important to ensure that Officers and Committee
trained! It is important to ensure that Officers and Committee
Chairs attend trainings when scheduled.
Chairs attend trainings when scheduled.
A budget is like a road map - it tells us where we’re
A budget is like a road map - it tells us where we’re
going: 
going: 
The Finance Committee must prepare a budget at the
The Finance Committee must prepare a budget at the
end of each year for the following year.
end of each year for the following year.
Report Memberships in 15 days, not 4 weeks: 
Report Memberships in 15 days, not 4 weeks: 
The
The
Treasurer must send 
Treasurer must send 
all
all
 memberships to the national office
 memberships to the national office
within 15 days of receipt.
within 15 days of receipt.
 
Bulding Effective
Bulding Effective
Branches
Branches
 
File Copies of your Monthly Reports: 
File Copies of your Monthly Reports: 
The Secretary should
The Secretary should
forward copies of your units monthly reports to the State
forward copies of your units monthly reports to the State
Conference and Regional Office. Written Qurterly reports should be
Conference and Regional Office. Written Qurterly reports should be
submitted at the Quarterly State Conference meetings. 
submitted at the Quarterly State Conference meetings. 
Remember:
Remember:
If it’s not in writing, it didn’t happen…
If it’s not in writing, it didn’t happen…
Create and Submit a Year End Activity Report: 
Create and Submit a Year End Activity Report: 
The
The
Secretary should send a copy of the Year End Activity Report for the
Secretary should send a copy of the Year End Activity Report for the
preceding year to the State Conference and Regional Offices
preceding year to the State Conference and Regional Offices
following the January Meeting.
following the January Meeting.
File Year End Financial Reports by March 1st: 
File Year End Financial Reports by March 1st: 
The unit
The unit
MUST
MUST
 file a copy of the Year end Financial Report by March 1
 file a copy of the Year end Financial Report by March 1
st
st
. A
. A
copy should ALSO be sent to the State Conference and Regional
copy should ALSO be sent to the State Conference and Regional
Office.
Office.
 
Building Effective
Building Effective
Branches
Branches
 
Submit to regular audits of your financial processes:
Submit to regular audits of your financial processes:
Whether internally or by outside agency, you should
Whether internally or by outside agency, you should
regularly audit your financial records and processes to ensure
regularly audit your financial records and processes to ensure
that you are in compliance with National Policy.
that you are in compliance with National Policy.
Racism and Discrimination do not take time off:  
Racism and Discrimination do not take time off:  
The
The
Branch and Executive Committee must meet at least once a
Branch and Executive Committee must meet at least once a
month. The Executive Committee and General Membership
month. The Executive Committee and General Membership
should meet on separate days.
should meet on separate days.
If there is a meeting, there must be an agenda: 
If there is a meeting, there must be an agenda: 
There
There
should be no meeting without a published agenda and clearly
should be no meeting without a published agenda and clearly
understood purpose. Never meet, just to meet!
understood purpose. Never meet, just to meet!
 
Building Effective
Building Effective
Branches
Branches
 
The work is done through ACTIVE standing committees:
The work is done through ACTIVE standing committees:
The real work of the unit is done through the Active Standing
The real work of the unit is done through the Active Standing
Committees. Committees should consist of no less than 3
Committees. Committees should consist of no less than 3
people and should meet on a monthly basis. After each
people and should meet on a monthly basis. After each
meeting, a committee report should be made to be presented
meeting, a committee report should be made to be presented
at the next Executive Committee meeting. Committee work
at the next Executive Committee meeting. Committee work
should not be done during the general meeting.
should not be done during the general meeting.
Where there is a Branch there should also be a Youth
Where there is a Branch there should also be a Youth
Council: 
Council: 
Every Branch should ensure there is a active Youth
Every Branch should ensure there is a active Youth
Council in its vicinity. No Branch should have more than 25
Council in its vicinity. No Branch should have more than 25
youth members. All youth members should be transferred to
youth members. All youth members should be transferred to
the Youth Council.
the Youth Council.
 
Building Effective
Building Effective
Branches
Branches
 
Can’t do the work without the Money, Honey: 
Can’t do the work without the Money, Honey: 
The
The
Freedom Fund Committee must direct an effective fund
Freedom Fund Committee must direct an effective fund
raising program. The program must include the basic fund
raising program. The program must include the basic fund
raising principles: early planning; ask for what you want; clear
raising principles: early planning; ask for what you want; clear
concise communications; user friendly response forms; don’t
concise communications; user friendly response forms; don’t
waste time; and ask for real money from real people.
waste time; and ask for real money from real people.
Remember: We don’t have fund-raisers to break even. If you
Remember: We don’t have fund-raisers to break even. If you
only break even, you’ve lost.
only break even, you’ve lost.
Trainings and Conventions are important – your unit
Trainings and Conventions are important – your unit
should attend them all: 
should attend them all: 
Every Branch should send delegates
Every Branch should send delegates
to the Regional Convention in the Spring, the National
to the Regional Convention in the Spring, the National
Convention in the Summer and the State Convention in the
Convention in the Summer and the State Convention in the
fall.
fall.
 
Building Effective
Building Effective
Branches
Branches
 
Transparency is your friend: 
Transparency is your friend: 
Rely on our established financial
Rely on our established financial
policies.
policies.
Prepare 
Prepare 
vouchers for all expenses exceeding $100.00.
vouchers for all expenses exceeding $100.00.
T
T
wo signatures on every check (One from the President, or
wo signatures on every check (One from the President, or
Vice, and the other from the Treasurer, or Assistant.
Vice, and the other from the Treasurer, or Assistant.
All 
All 
expenditures exceeding $100.00 are approved by the
expenditures exceeding $100.00 are approved by the
Executive committee
Executive committee
.
.
Ensure that bank statements are routinely reconciled and that
Ensure that bank statements are routinely reconciled and that
detailed financial reports are made avaiable to the Executive
detailed financial reports are made avaiable to the Executive
Committee.
Committee.
 
Building Effective
Building Effective
Branches
Branches
 
Let your members know what’s going on: 
Let your members know what’s going on: 
Regular
Regular
communications with members and the public is essential.
communications with members and the public is essential.
The Branch should have a newsletter and in many cases radio
The Branch should have a newsletter and in many cases radio
and cable television programs. Also the Branch should have a
and cable television programs. Also the Branch should have a
Social Media presence. Branch Facebook and Twitter
Social Media presence. Branch Facebook and Twitter
accounts are a good and cost-effective way to reach a sizeable
accounts are a good and cost-effective way to reach a sizeable
audience.
audience.
Track your communications – Count your contacts:
Track your communications – Count your contacts:
Develop some metric for tracking who you’re actually able to
Develop some metric for tracking who you’re actually able to
contact, who’s receiving your newsletter, or who’s reading
contact, who’s receiving your newsletter, or who’s reading
your communications. Work towards increasing that number
your communications. Work towards increasing that number
so that when we need to act in a hurry, you know who you
so that when we need to act in a hurry, you know who you
can call on…
can call on…
 
Building Effective
Building Effective
Branches
Branches
 
Know your Story
Know your Story
: 
: 
Develop your “Elevator Speech” describing the
Develop your “Elevator Speech” describing the
important points of your work in the unit. When people ask the
important points of your work in the unit. When people ask the
question, “What are y’all doing?”, you should be able to summarize
question, “What are y’all doing?”, you should be able to summarize
your work in a brief statement that's consistent and across all
your work in a brief statement that's consistent and across all
members of your branch
members of your branch
People won’t join if you don’t ask
People won’t join if you don’t ask
: 
: 
The number one reason
The number one reason
people give for not being a member, is because no one has
people give for not being a member, is because no one has
ever asked them. Keep a few membership forms nearby and
ever asked them. Keep a few membership forms nearby and
ask, ask, ask. It doesn't matter the person's race, age, or
ask, ask, ask. It doesn't matter the person's race, age, or
occupation, there's a role for everyone in the Association and
occupation, there's a role for everyone in the Association and
you'll be surprised by how many people would be willing to
you'll be surprised by how many people would be willing to
join if they are approached.
join if they are approached.
 
Building Effective
Building Effective
Branches
Branches
 
What gets measured gets managed: 
What gets measured gets managed: 
Track your Outcomes,
Track your Outcomes,
not just your outreach. Measure your progress towards
not just your outreach. Measure your progress towards
achieving  your goals and priorities and use that data to help
achieving  your goals and priorities and use that data to help
manage your campaigns, communications, and outreach.
manage your campaigns, communications, and outreach.
D x V x F > R: 
D x V x F > R: 
This is known as the Beckhard-Harris change
This is known as the Beckhard-Harris change
model. Dissatisfaction multiplied by Vision multiplied by First
model. Dissatisfaction multiplied by Vision multiplied by First
Steps is greater than Resistance. If ANY of these elements is
Steps is greater than Resistance. If ANY of these elements is
missing or insufficient, then change will not occur. People
missing or insufficient, then change will not occur. People
must understand why change is necessary, have a clear
must understand why change is necessary, have a clear
picture of the planned outcome, and a clear understanding of
picture of the planned outcome, and a clear understanding of
the necessary steps to get there, or you won’t be able to wage
the necessary steps to get there, or you won’t be able to wage
the necessary battle.
the necessary battle.
 
Building Effective
Building Effective
Branches
Branches
 
Relationships are Everything - Meet the Messenger:
Relationships are Everything - Meet the Messenger:
Having real Relationships with Policy Makers, Elected
Having real Relationships with Policy Makers, Elected
Officials, and Media personnel is invaluable. Take the time to
Officials, and Media personnel is invaluable. Take the time to
sensitize them to your issues and help them understand WHY
sensitize them to your issues and help them understand WHY
your work is important BEFORE you have a crisis.
your work is important BEFORE you have a crisis.
Be a fly on the wall: 
Be a fly on the wall: 
Ensure that your Branch has
Ensure that your Branch has
representation on all of the Boards and Committees that your
representation on all of the Boards and Committees that your
City and County appoint members to. And for your public
City and County appoint members to. And for your public
meetings, (School Board, City Council, etc… ) develop a
meetings, (School Board, City Council, etc… ) develop a
rotation to ensure that you always have someone in
rotation to ensure that you always have someone in
attendance. Follow the Money! and have them report back to
attendance. Follow the Money! and have them report back to
the General membership.
the General membership.
 
Building Effective
Building Effective
Branches
Branches
 
Beginning at the Beginning:
Beginning at the Beginning:
Campaigns are not “One-Size Fits All”. Determine what it is
Campaigns are not “One-Size Fits All”. Determine what it is
you are trying to accomplish before you launch, and select
you are trying to accomplish before you launch, and select
and/or design a campaign specifically for the task at hand.
and/or design a campaign specifically for the task at hand.
Don’t assume that what worked before will necessarily work
Don’t assume that what worked before will necessarily work
again, no matter how similar the circumstances…
again, no matter how similar the circumstances…
To March or Not to March/The Right Tactics for the
To March or Not to March/The Right Tactics for the
Right Effect:  
Right Effect:  
Choose your campaigns and Direct Actions
Choose your campaigns and Direct Actions
wisely – Marches, Town-Hall Meetings, Hearings, Press
wisely – Marches, Town-Hall Meetings, Hearings, Press
Conferences, acts of Civil Disobedience, etc… are not inter-
Conferences, acts of Civil Disobedience, etc… are not inter-
changeable. Using the wrong tactic at the wrong time can
changeable. Using the wrong tactic at the wrong time can
make the branch appear self-serving, disconnected, or afraid…
make the branch appear self-serving, disconnected, or afraid…
 
Building Effective
Building Effective
Branches
Branches
 
Invite yourself to the “Meeting before the Meeting”: 
Invite yourself to the “Meeting before the Meeting”: 
By
By
the time a Municipal Government or Board holds a vote at a
the time a Municipal Government or Board holds a vote at a
public meeting, they have already been approached, briefed,
public meeting, they have already been approached, briefed,
and have been given time to form their opinions. The public
and have been given time to form their opinions. The public
vote is the LAST step in the process. The time to influence the
vote is the LAST step in the process. The time to influence the
process comes in the “meetings before the meetings”
process comes in the “meetings before the meetings”
Find the Fight/ “What kind of Peace do you have?”: 
Find the Fight/ “What kind of Peace do you have?”: 
There
There
are two types of Peace – The Peace that indicates the
are two types of Peace – The Peace that indicates the
presence of justice, or the Peace that indicates the absence of
presence of justice, or the Peace that indicates the absence of
conflict. Sometimes we have to disturb the one to create the
conflict. Sometimes we have to disturb the one to create the
other.
other.
 
Building Effective
Building Effective
Branches
Branches
 
“Volun-telling” your Volunteers – Use recruiting to
“Volun-telling” your Volunteers – Use recruiting to
import capacity: 
import capacity: 
If there are issues facing your communities
If there are issues facing your communities
that need attention, but you lack the capacity to address them
that need attention, but you lack the capacity to address them
effectively, recruit the experts and talent you need to do the
effectively, recruit the experts and talent you need to do the
job.
job.
People can’t do what they don’t know: 
People can’t do what they don’t know: 
Be responsible and
Be responsible and
accountable for Educating the community about issues of
accountable for Educating the community about issues of
importance. Having representation on Boards, committees,
importance. Having representation on Boards, committees,
and in meetings, will allow you to gather great amounts of
and in meetings, will allow you to gather great amounts of
critical information that many in the community won’t have.
critical information that many in the community won’t have.
Be intentional about creating spaces to share that knowledge
Be intentional about creating spaces to share that knowledge
with the community at large.
with the community at large.
 
Building Effective
Building Effective
Branches
Branches
 
Know the Politics of Local Press: 
Know the Politics of Local Press: 
Learn the beats of
Learn the beats of
individual reporters and develop personal relationships, meet
individual reporters and develop personal relationships, meet
with your local editorial board, build local e-media tools, and
with your local editorial board, build local e-media tools, and
remember – most media is Event based, not Issue based.
remember – most media is Event based, not Issue based.
We’ve got 108 years – We don’t need 15 minutes: 
We’ve got 108 years – We don’t need 15 minutes: 
No
No
matter how pressing the issue, always take the time to
matter how pressing the issue, always take the time to
research it fully, develop a real strategy, 
research it fully, develop a real strategy, 
with measurable goals
with measurable goals
and real metrics
and real metrics
. Credibility is our only weapon, we must guard
. Credibility is our only weapon, we must guard
it, and use it effectively. NEVER cede the Moral high-ground.
it, and use it effectively. NEVER cede the Moral high-ground.
Don
Don
’t sacrifice substance for speed.
’t sacrifice substance for speed.
 
Building Effective
Building Effective
Branches
Branches
 
Silos are for Grain: 
Silos are for Grain: 
As a uniquely democratic community
As a uniquely democratic community
organization, we are strongest when we are most inclusive. Be
organization, we are strongest when we are most inclusive. Be
intentional about providing opportunities for new and
intentional about providing opportunities for new and
different voices to contribute and fully participate in the work.
different voices to contribute and fully participate in the work.
Speak up! Speak Out! Take Action!: 
Speak up! Speak Out! Take Action!: 
The NAACP is a protest
The NAACP is a protest
organization and the community depends on us to speak out
organization and the community depends on us to speak out
against injustice. When racism and discrimination strikes, a
against injustice. When racism and discrimination strikes, a
model Branch will speak out and take action. The NAACP
model Branch will speak out and take action. The NAACP
Branch must not concern itself with the popularity of the
Branch must not concern itself with the popularity of the
cause. Remember: Our job is not to do what is popular and try
cause. Remember: Our job is not to do what is popular and try
to make it right; but rather the NAACP must do what is right
to make it right; but rather the NAACP must do what is right
and try to make it popular!
and try to make it popular!
 
Building Effective
Building Effective
Branches
Branches
 
 
If you are silent about your pain, they’ll
kill you and say you enjoyed it…
~Zora Neale Hurston
 
Contact Info
Contact Info
 
 
 
Jonathan McKinney
Jonathan McKinney
: 
: 
Mid-Atlantic
Mid-Atlantic
 Regional Director
 Regional Director
jmckinney
jmckinney
@naacpnet.org
@naacpnet.org
443-257-4386
443-257-4386
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Explore the structure and mission of the NAACP, emphasizing the importance of leadership, unity, and advocacy in ensuring equality and eliminating discrimination. Discover details about the Association's vision, jurisdictional structure, and strategic initiatives for effective branch development. Learn about the Executive Committee's vital role in driving civil rights initiatives within the organization.

  • NAACP
  • Leadership
  • Advocacy
  • Equality
  • Civil rights

Uploaded on Aug 17, 2024 | 0 Views


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  1. NAACP Executive Leadership Training *Building Effective Branches*

  2. NAACP charge The NAACP must be so strong in numbers and so effective in method that no one no Mayor of any city, no Governor of any State, no Congressman of any party, no President of the United States and no Foreign Ambassador will dare to commit any indignity against people of color without realizing the NAACP will challenge them on the platform, in the press, in the courts, in the streets and at the ballot box. Author Unknown

  3. Mission and Vision Mission Statement: The mission of the National Association for the Advancement of Colored People is to ensure the political, educational, social, and economic equality of rights of all persons and to eliminate race-based discrimination. Vision Statement: The vision of the National Association for the Advancement of Colored People is to ensure a society in which all individuals have equal rights without discrimination based on race.

  4. Association Structure National Board of Directors National Office State Conferences Branches & Units

  5. Association Structure JURISDICTIONAL ------------------------- HIERARCHIAL

  6. NATIONAL OFFICE STRUCTURE

  7. Branch Leadership It is a terrible thing to look over your shoulder when you are trying to lead -- and find no one there. Franklin D. Roosevelt A boss creates fear, a leader confidence. A boss fixes blame, a leader corrects mistakes. A boss knows all, a leader asks questions. A boss makes work drudgery, a leader makes it interesting. A boss is interested in himself or herself, a leader is interested in the group. Russell H. Ewing

  8. Executive Committee The Executive Committee shall have general control of the affairs and program of the unit, subject to the authority of the unit and the provisions of the Constitution and approved By-Laws Article VIII, Section 2 Bylaws for Units The Executive Committee is the central nervous system of a unit. Every civil rights concern or action should be filtered to and through the committee.

  9. Executive Committee The Executive Committee of each Branch shall consist of the President, Vice Presidents (not to exceed three Vice Presidents) Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, and the Chairman of the Standing Committees of the Branch, President of the Youth Units in the same community, the Branch Advisors in the High School Chapters, Youth and Junior Youth Councils and such other members at large not to exceed twenty four to be elected at the regular election of the Branch. . . Article VIII, Section 1 Bylaws for Units

  10. Duties of Officers PRESIDENT - Between meetings of the Executive Committee and NAACP Unit, to exercise general executive authority on behalf of the NAACP Unit, subject to ratification by the Executive Committee Article VII, Section 1 Bylaws for Units The President of a Branch is NOT the CEO. Authority in branch is vested in the Executive Committee - The President is also subject to that authority.

  11. Duties of Officers VICE PRESIDENT - To perform all duties of the President in his/her absence or disability. In the event of the resignation, removal, or death of the President, the Vice President(s) shall automatically ascend to the position of President, according to their numerical rank Article VII, Section 2 Bylaws for Units

  12. Duties of Officers SECRETARY - to give members notice of regular meetings and three (3) calendar days notice of special meetings to keep full and accurate records of the proceedings of the NAACP Unit To keep a record of all NAACP Unit members and their dues To give receipts for all membership fees received To submit reports to the NAACP Unit and Executive Committee at all regular meetings Article VII, Section 3 Bylaws for Units

  13. Duties of Officers TREASURER - To receive all monies of the NAACP Unit and promptly deposit the same in the name of the NAACP Unit in a separate account or accounts... To act as the chief financial officer of the Unit and Chair of the Finance Committee To make authorized disbursements upon requisition signed by the Secretary and countersigned by the President To submit reports to the NAACP Unit and Executive Committee at ALL regular meetings or whenever required by either body Article VII, Section 4 Bylaws for Units

  14. Duties of Officers ASSISTANT SECRETARY/TREASURER - The duties of the Assistant Secretary and Assistant Treasurer are to perform the duties of their respective offices in the absence, unavailability, or disability of the Unit Secretary or Treasurer. The Assistant Secretary may also perform specific duties of the Secretary under the supervision of the Secretary and the Assistant Treasurer may perform specific duties of the Treasurer under the supervision of the Treasurer.

  15. Standing Committees The work of the NAACP is done by Standing Committees, not in the General Membership meeting. Standing Committees of Branches. The Standing Committees of the Branch shall be: ACT-SO, Armed Services & Veteran Affairs; Communications, Press & Publicity; Community Coordination; Criminal Justice; Economic Development; Education; Finance; Freedom Fund; Health; Housing; Labor & Industry; Legal Redress; Membership; Political Action; Prison Branch; Religious Affairs; Young Adult; Youth Works; and WIN. Membership and Life Article VIII, Section 4 (c)

  16. Compliance Branches must maintain a minimum of 50 members, File Year-End Financial reports by March 1st, and pay the required assessments - Article 3, Section 3b Units must pay their State Conference assessment and provide a copy of their year-end financial report - 3b Article 3, Section Units must file Quarterly written reports of unit activity - Article 10, Section 1 Youth Council & local College Chapters should be involved in all meetings

  17. Building Effective Branches Be Proactive Be Proactive When you fail to plan, you plan to fail: When you fail to plan, you plan to fail: NAACP units should be proactive in priorities. Each NAACP unit should look toward establishing an agenda of goals and priorities aligned with our Game Changers, then focus its energies on accomplishing the prescribed goals. Unless a unit has a clear, the unit will constantly find itself in a reactionary mode, besieged with hundreds of varied complaints and issues at any given time, trying to accommodate requests for NAACP intervention. Units should seek to avoid the "tail wagging the dog" syndrome. *Clear goals and priorities will also produce better prepared volunteers and help avoid Organizational Drift .

  18. Building Effective Branches Leaders are not born, they are trained: Leaders are not born, they are trained: All officers and Executive Committee members elected at-large should be trained! It is important to ensure that Officers and Committee Chairs attend trainings when scheduled. A budget is like a road map A budget is like a road map - - it tells us where we going: going: The Finance Committee must prepare a budget at the end of each year for the following year. it tells us where we re re Report Memberships in 15 days, not 4 weeks: Report Memberships in 15 days, not 4 weeks: The Treasurer must send all all memberships to the national office within 15 days of receipt.

  19. Bulding Effective Branches File Copies of your Monthly Reports: File Copies of your Monthly Reports: The Secretary should forward copies of your units monthly reports to the State Conference and Regional Office. Written Qurterly reports should be submitted at the Quarterly State Conference meetings. Remember: If it s not in writing, it didn t happen Create and Submit a Year End Activity Report: Create and Submit a Year End Activity Report: The Secretary should send a copy of the Year End Activity Report for the preceding year to the State Conference and Regional Offices following the January Meeting. File Year End Financial Reports by March 1st: File Year End Financial Reports by March 1st: The unit MUST MUST file a copy of the Year end Financial Report by March 1st. A copy should ALSO be sent to the State Conference and Regional Office.

  20. Building Effective Branches Submit to regular audits of your financial processes: Submit to regular audits of your financial processes: Whether internally or by outside agency, you should regularly audit your financial records and processes to ensure that you are in compliance with National Policy. Racism and Discrimination do not take time off: Racism and Discrimination do not take time off: The Branch and Executive Committee must meet at least once a month. The Executive Committee and General Membership should meet on separate days. If there is a meeting, there must be an agenda: If there is a meeting, there must be an agenda: There should be no meeting without a published agenda and clearly understood purpose. Never meet, just to meet!

  21. Building Effective Branches The work is done through ACTIVE standing committees: The work is done through ACTIVE standing committees: The real work of the unit is done through the Active Standing Committees. Committees should consist of no less than 3 people and should meet on a monthly basis. After each meeting, a committee report should be made to be presented at the next Executive Committee meeting. Committee work should not be done during the general meeting. Where there is a Branch there should also be a Youth Where there is a Branch there should also be a Youth Council: Council: Every Branch should ensure there is a active Youth Council in its vicinity. No Branch should have more than 25 youth members. All youth members should be transferred to the Youth Council.

  22. Building Effective Branches Can Can t do the work without the Money, Honey: t do the work without the Money, Honey: The Freedom Fund Committee must direct an effective fund raising program. The program must include the basic fund raising principles: early planning; ask for what you want; clear concise communications; user friendly response forms; don t waste time; and ask for real money from real people. Remember: We don t have fund-raisers to break even. If you only break even, you ve lost. Trainings and Conventions are important Trainings and Conventions are important your unit should attend them all: should attend them all: Every Branch should send delegates to the Regional Convention in the Spring, the National Convention in the Summer and the State Convention in the fall. your unit

  23. Building Effective Branches Transparency is your friend: Transparency is your friend: Rely on our established financial policies. Prepare vouchers for all expenses exceeding $100.00. Two signatures on every check (One from the President, or Vice, and the other from the Treasurer, or Assistant. All expenditures exceeding $100.00 are approved by the Executive committee. Ensure that bank statements are routinely reconciled and that detailed financial reports are made avaiable to the Executive Committee.

  24. Building Effective Branches Let your members know what Let your members know what s going on: communications with members and the public is essential. The Branch should have a newsletter and in many cases radio and cable television programs. Also the Branch should have a Social Media presence. Branch Facebook and Twitter accounts are a good and cost-effective way to reach a sizeable audience. s going on: Regular Track your communications Track your communications Count your contacts: Develop some metric for tracking who you re actually able to contact, who s receiving your newsletter, or who s reading your communications. Work towards increasing that number so that when we need to act in a hurry, you know who you can call on Count your contacts:

  25. Building Effective Branches Know your Story: : Develop your Elevator Speech describing the important points of your work in the unit. When people ask the question, What are y all doing? , you should be able to summarize your work in a brief statement that's consistent and across all members of your branch People won t join if you don t ask: : The number one reason people give for not being a member, is because no one has ever asked them. Keep a few membership forms nearby and ask, ask, ask. It doesn't matter the person's race, age, or occupation, there's a role for everyone in the Association and you'll be surprised by how many people would be willing to join if they are approached.

  26. Building Effective Branches What gets measured gets managed: What gets measured gets managed: Track your Outcomes, not just your outreach. Measure your progress towards achieving your goals and priorities and use that data to help manage your campaigns, communications, and outreach. D x V x F > R: D x V x F > R: This is known as the Beckhard-Harris change model. Dissatisfaction multiplied by Vision multiplied by First Steps is greater than Resistance. If ANY of these elements is missing or insufficient, then change will not occur. People must understand why change is necessary, have a clear picture of the planned outcome, and a clear understanding of the necessary steps to get there, or you won t be able to wage the necessary battle.

  27. Building Effective Branches Relationships are Everything Relationships are Everything - - Meet the Messenger: Having real Relationships with Policy Makers, Elected Officials, and Media personnel is invaluable. Take the time to sensitize them to your issues and help them understand WHY your work is important BEFORE you have a crisis. Meet the Messenger: Be a fly on the wall: Be a fly on the wall: Ensure that your Branch has representation on all of the Boards and Committees that your City and County appoint members to. And for your public meetings, (School Board, City Council, etc ) develop a rotation to ensure that you always have someone in attendance. Follow the Money! and have them report back to the General membership.

  28. Building Effective Branches Beginning at the Beginning: Beginning at the Beginning: Campaigns are not One-Size Fits All . Determine what it is you are trying to accomplish before you launch, and select and/or design a campaign specifically for the task at hand. Don t assume that what worked before will necessarily work again, no matter how similar the circumstances To March or Not to March/The Right Tactics for the To March or Not to March/The Right Tactics for the Right Effect: Right Effect: Choose your campaigns and Direct Actions wisely Marches, Town-Hall Meetings, Hearings, Press Conferences, acts of Civil Disobedience, etc are not inter- changeable. Using the wrong tactic at the wrong time can make the branch appear self-serving, disconnected, or afraid

  29. Building Effective Branches Invite yourself to the Invite yourself to the Meeting before the Meeting Meeting before the Meeting : : By the time a Municipal Government or Board holds a vote at a public meeting, they have already been approached, briefed, and have been given time to form their opinions. The public vote is the LAST step in the process. The time to influence the process comes in the meetings before the meetings Find the Fight/ Find the Fight/ What kind of Peace do you have? What kind of Peace do you have? : : There are two types of Peace The Peace that indicates the presence of justice, or the Peace that indicates the absence of conflict. Sometimes we have to disturb the one to create the other.

  30. Building Effective Branches Volun Volun- -telling import capacity: import capacity: If there are issues facing your communities that need attention, but you lack the capacity to address them effectively, recruit the experts and talent you need to do the job. telling your Volunteers your Volunteers Use recruiting to Use recruiting to People can People can t do what they don t do what they don t know: accountable for Educating the community about issues of importance. Having representation on Boards, committees, and in meetings, will allow you to gather great amounts of critical information that many in the community won t have. Be intentional about creating spaces to share that knowledge with the community at large. t know: Be responsible and

  31. Building Effective Branches Know the Politics of Local Press: Know the Politics of Local Press: Learn the beats of individual reporters and develop personal relationships, meet with your local editorial board, build local e-media tools, and remember most media is Event based, not Issue based. We We ve got 108 years ve got 108 years We don matter how pressing the issue, always take the time to research it fully, develop a real strategy, with measurable goals and real metrics. Credibility is our only weapon, we must guard it, and use it effectively. NEVER cede the Moral high-ground. Don t sacrifice substance for speed. We don t need 15 minutes: t need 15 minutes: No

  32. Building Effective Branches Silos are for Grain: Silos are for Grain: As a uniquely democratic community organization, we are strongest when we are most inclusive. Be intentional about providing opportunities for new and different voices to contribute and fully participate in the work. Speak up! Speak Out! Take Action!: Speak up! Speak Out! Take Action!: The NAACP is a protest organization and the community depends on us to speak out against injustice. When racism and discrimination strikes, a model Branch will speak out and take action. The NAACP Branch must not concern itself with the popularity of the cause. Remember: Our job is not to do what is popular and try to make it right; but rather the NAACP must do what is right and try to make it popular!

  33. Building Effective Branches If you are silent about your pain, they ll kill you and say you enjoyed it ~Zora Neale Hurston

  34. Contact Info Jonathan McKinney: Mid-Atlantic Regional Director jmckinney@naacpnet.org 443-257-4386

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