MI-Access Test Administration Training Guide
Comprehensive training guide for MI-Access test administration, covering test policies, procedures, student supports, accommodations, and contacts for assistance. Includes a test administrator to-do list and important pre-testing steps.
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[School/District Name] MI-Access Supported Independence (SI) and Participation (P) Test Administration Training
How to Use This Template Modify this template based on the needs of your school and/or district. All areas to be modified are indicated with [purple text]. Other text can be modified as needed; however, all content should be addressed in training. Add/delete sections or slides as necessary for your school or district. Insert your school/district s logo, PowerPoint theme, if desired. If you choose not to add logo or text in the provided boxes, it will not show up in the slide show.
People to Know 3 [Name], Building Assessment Coordinator If you have any questions about test administration, test policies and procedures, needed student supports and accommodations, or if there are any testing irregularities . [Insert contact information] [Name], Principal If you have questions regarding test administration scheduling, policies, or if there are any concerns regarding unethical behavior by staff. [Insert contact information]
People to Know 2 [Name], Technology Coordinator If you have any technology questions before or during test administration [Insert contact information] [Name], District Assessment Coordinator If you are unable to contact your Building Assessment Coordinator [Insert contact information]
Additional Contacts 4 OEAA Help Desk 877-560-8378 Option 1 Unethical or prohibited behavior tip line Option 2 DRC INSIGHT Portal, COS, and all online testing questions Option 3 OEAA Secure Site and Accountability reporting
Test Administrator To-Do List Read the [SI and P Test Administration Manual] found on the MI- Access web page Complete the Assessment Security Training Required by your district/school Michigan Virtual Assessment Security module and/or read the Assessment Integrity and Security for Test Administrators document within the TAM appendix section Sign the OEAA Security Compliance Form provided to you by your building assessment coordinator
Materials you will need: SI/P TAM (for the grade/test mode you will administer) [Adaptive materials used to provide student assigned Universal Tools, Designated Supports, and Accommodations for students in each test session you will administer ] [Test booklets ] Booklets combine all content areas for the grade assessed Student Picture Cards combine all content areas for the grade assessed Booklets and Picture Cards may be used for multiple students in same grade Scoring Documents for documenting student responses for Primary Assessment Administrator (PAA) and the Shadow Assessment Administrator (SAA) [Test tickets and Roster] For post assessment online score entry by PAA 1. 2. 3. 4. 5. 6. 7.
Test Directions [Insert district/building guidance for reviewing assessment directions and methods for adaptations] Assessment Booklets are for administrators only Picture cards (PC) are designed for students PAA and SAA must review the booklets and PCs to prepare for testing PAA and SAA must discuss the option to consider substituting classroom materials instead of the PCs ahead of testing Review the specialized administration instructions for adaptations for student needs
Test Directions [Insert district/building guidance for reviewing assessment directions and methods for adaptations] Read the General Instructions for the Activity-Based Observations (ABO) section to prepare for administering test Review the ABO items to plan for the assessment PAA must coordinate with the SAA for all adaptations ahead of testing
Test Administration Schedule [Insert your building/district testing schedule here]
Universal Tools, Designated Supports, andAccommodations [Insert information about how Test Administrators will be provided information about which students should have Universal Tools (UT), Designated Support (DS), or Accommodations during testing.] [Insert information on how Universal Tools (UT), Designated Support (DS), or Accommodations during testing are to be provided to the students] [Supports and Accommodations Guidance Document (https://www.michigan.gov/mde/- /media/Project/Websites/mde/OEAA/Accommodations-and- Supports/Michigan_Accommodations_Manualfinal.pdf)] [TAM Links/page reference]
Secure Materials-Paper/Pencil 2 Secure materials for paper/pencil testing include: Assessment Administrator Test booklets Student Picture Cards Used Scoring Documents
SI/P Administration Flow Chart This high-level chart includes: Beginning to end testing tasks from in sequential order Paper/Pencil administration tasks listed on left (green) Online score entry tasks listed on the right (light orange) Important dates and deadlines This chart located in the SI/P TAM
Test Materials Management [Insert information about how your building/district will provide Test Administrators with test tickets, rosters, UT, DS]
Test Materials Management 2 [Insert information about how Test Administrators are expected to manage test materials during testing and after testing] for: Students who need extra time to complete testing Students who were absent and did not start testing Students testing over multiple days
Cell Phone Policy for staff and students Students are not permitted to use, to wear, or to access any personal, non-testing electronic devices during testing or while on a break when in an active testing session. These electronic devices include but are not limited to smartphones, cell phones, smartwatches, smart headphones, headphones that allow access to voice assistant technology, and computers and/ or tablets not being actively used for testing purposes. During testing, staff may only use a computer or other appropriately configured device (for example: an iPad or Chromebook) for monitoring the SAT with Essay, PSAT 8/9 for grades 8 and 9, PSAT 10, WIDA, MI-Access FI, or M-STEP assessments, and these devices should be used for no other purpose during testing To prevent this testing irregularity, our [school/district] policy for cell phone use is: [Insert your building/district cell phone policy during testing]
Preparing the testing environment [Insert specific guidance from building/district] Posters, displays to be covered or removed: All academic materials related to the content assessed All test-taking strategies information [district/building policy on posting MDE provided INSIGHT Tools Poster/Testing in Progress signs are allowable] Distraction-free Quiet, Orderly, and Comfortable Student seating SI and P tests are designed to be instructionally-embedded, however administrators must consider the student s ability to stay engaged and be prepared to move a student to allow for the best testing environment to observe the student appropriately.
Shadow Administrators [Insert building/district guidance for the role of a shadow administrator during a test session]
Who is allowed in the room during testing Ensure that only staff involved in administering the test are allowed in the testing room. To protect students from anxiety and distractions, unauthorized persons including parents, guardians, children not testing, school board members, recruiters, employers, and members of the media must not be allowed to enter, observe, or photograph testing documents, test rooms, or preliminary activities. They must stay away from the test location until after the administration. If any non-authorized person is in the room during testing this is a test irregularity and requires an incident report to be submitted on the OEAA Secure Site for review and remedy.
Who is allowed in the room during testing 2 Only test administration staff are allowed in the testing room. [Insert district/building guidance for how Test Administrators should address any situation of an unauthorized person entering the room during testing.]
Testing Irregularities A testing irregularity is any deviation from the standardized policies/procedures in the administration of the MI-Access SI/P. Testing irregularities require an incident report be submitted OEAA Secure Site for review and remedy. [Insert district/building guidance for who Test Administrators should inform if there is a testing irregularity in their test session, who will submit the incident report, and how the testing irregularity should be addressed and/or resolved.]
What to do if there is a Building Emergency FIRST address the emergency and ensure all students and staff are safe. After the building emergency is addressed an incident report must be filed within the OEAA Secure Site. [Insert building/district guidance for emergency procedures during a test session]
How to manage test materials Test tickets PAA will use the test ticket to log into the online score entry site The URL for the online score entry is listed in the header of each scoring document PAA will enter both the PAA and SAA score responses from their student observations [Paper/pencil test materials] Booklets and Picture Cards must be securely processed for return Scoring Documents are retained by the school
How to manage test materials 2 [Insert building/district material handling protocol here]
Preliminary Reports [Insert building/district guidance for Test Administrators to view Preliminary Reports (if applicable)]
Thank you! For questions or additional information, contact:
