JACoW Pre-Team Meeting Report - November 2023

Reports and discussions from the JACoW Pre-Team Meeting in HsinChu, Taiwan, included topics like regional support, technical solutions, central repository management, future PDF file visualization improvements, and collaboration sustainability. Key participants and discussions on Sunday and Monday sessions are highlighted.

• JACoW
• Pre-Team Meeting
• Reports
• Discussions
• Collaboration

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Presentation Transcript

1. Joint Accelerator Conferences Website Report from the Pre-Team Meeting Ronny Billen Voluntary Chair of the Pre-Team Meeting JACoW Team Meeting, HsinChu, Taiwan, November 2023

2. Purpose of the Pre-Team Meeting Prior to the Team Meeting, the JACoW Board of Directors and some invited experts sit together to: Take stock of the past year: the good, the bad and the ugly Identify the most important issues that JACoW is facing Establish an action list and roadmap Participants: BoD: Meghan McAteer (partially, remote), Jana Thomson, Volker Schaa, Johan Olander TM Experts: Takashi Kosuge, Ronny Billen, Ivan Andrian, Stefano Deiuri, Jan Chrin, David Button, Josh Peters, Duarte Galvao Format A list of topics for discussion established by Meghan A few reports/presentations Minutes taken by Jana (36 pages) R. Billen JACoW Pre-Team Meeting Report 2 Nov 2023

3. Reports & Discussions on Sunday Regional Support Center (RSC) reports - Ronny Support provided since last TM on results and problems -> presentation after coffee Discussion on the biggest risks (security) Indico activities - Duarte What to expect from future release, in general and specifically on JACoW functionality Brainstorming on future technical alternative solutions Cat Scan & Reference Search - Josh Fantastic tools for authors, improving quality of the papers -> Must use! Performance improvements, feedback forms Architecture of the tools & interfaces - Ivan Brainstorming led to a Monday developer breakout session Central Repository Management Johan Accounts profiles affiliations mailing list subscriptions, all in SPMS Labor intensive maintenance, options for future migration R. Billen JACoW Pre-Team Meeting Report 3 Nov 2023

4. Reports & Discussions on Monday Future problematic visualisation of PDF files Volker Improved archiving requires labor intensive checking and regeneration of the pdf files Some filed with corrupted metadata cannot be found by the search engine Onboarding new conference instances - Johan Get essential set of names for roles in the conference Action: Jana for requirements, Stefano for the form implementation Information management: Wiki & Github Meghan Review, rationalization, simplification, delete content on SPMS Missing workflow for authors; impose certain choices JACoW Collaboration Model & Sustainability There s no free lunch in the Universe. Collaboration or Service, but who provides the necessary resources. Giving the facts to the Stakeholders Technical breakout session on Indico Duarte & Josh Very positive, feasible ideas on current missing functionalities R. Billen JACoW Pre-Team Meeting Report 4 Nov 2023