Tutorial on Processing Slides and Embedding Animations for JACoW Team Meeting

Learn how to process PowerPoint slides, convert them to PDF, and enhance their quality for publication on JACoW. The tutorial covers splitting objects, checking fonts, embedding media, handling page sizes, and more. Meet the experts in the team and prepare your workstation for slide processing. Join the Zoom tutorial on Thursday, December 16th, 11:00-12:30, to acquire essential skills for efficient slide management.

• Tutorial
• Slide Processing
• PDF Conversion
• JACoW
• PowerPoint

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1. Michaela Marx DESY, Hamburg, Germany JACoW Team Meeting Dec. 2021,Trieste, Italy

2. Tutorial on processing slides and embedding animations The tutorial will be held as a Zoom presentation on Thursday (16 Dec.) 11:00 12:30 h To join the tutorial, follow the given link: https://desy.zoom.us/j/7704790543?pwd=SW5mYnpRaXM4bDhxalFKOEcrdWZVZz09 Meeting-ID: 770 479 0543 Kenncode: 3011451 2

3. Tutorial contents Documentation (JACoW wiki) SPMS environment (download/upload) Prerequisites: what to do before you start Processing PDF slides (check and fix missing fonts) Processing PowerPoint slides (fix overlaps) how to convert slides to PDF Tips & Tricks (extracting media files, trouble-shooting) embedding videos and animations Statistics (ppt vs. pdf files) answering questions 3

4. Processing slides: whats the task The task is to convert speaker s PowerPoint slides to a PDF document AND to check the quality of already uploaded PDF slides files for publication on JACoW In detail: split overlapping objects, like images, text boxes etc search for bad fonts embed videos and animations remove back-up slides handle page sizes correctly for PDF conversion send a response to the speaker time-consuming job, especially for embedding videos and animated gifs, because they need to be converted the good thing: it s an easy task and there is a manual and lots of documentation AND there will be a tutorial

5. Processing slides whos who We have a couple of experts in the team: Task Contact information Michaela Marx tutorial in 2021, documentation, wiki pages, IPAC lead michaela.marx@desy.de Jan Chrin held the last tutorial in 2019 at the TM in Brazil jan.chrin@psi.ch David Button held a tutorial in 2015 at the TM in Melbourne dbu@ansto.gov.au Raphael M ller software for video embedding r.mueller@gsi.de 5

6. Processing slides tutorial: learn how to prepare your workstation in the proceedings office (prerequisites) Transparency Maintenance The conference organizer is responsible for the PC set-up, but for processing slides some extra work is required. 6

7. Processing Slides tutorial: learn how to deal with PDF slides and PowerPoint presentations download check upload Get an idea about font embedding and different slide formats. 7

8. Processing Slides: learn how to extract media files like videos and animated gifs from PowerPoint Yes, it s all there it s amazing 8

9. Processing Slides tutorial: learn how to embed videos and animations in PDF documents The tutorial will demonstrate how to convert different video formats and how to deal with animated gifs. 9

10. Processing Slides tutorial Statistics: PPT versus PDF slides Get some impressions from past conferences about the percentages of PDFs and PowerPoint slides. 10

11. Tutorial on processing slides and embedding animations I am looking forward to seeing you on Thursday (16 Dec.) 11:00 12:30 h parallel session, room Reserva 11