Insights on Collegiate Sailing Association's Professional Management and Recommendations
Detailed insights on the Collegiate Sailing Association's current status, management model, membership structure, and key observations and recommendations. The organization aims to align athletics and university missions, with a focus on enhancing executive search and consulting services. Challenges include varying membership structures and revenue sources. The report highlights key findings, processes, and future steps for enhancing leadership and governance within the association.
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Inter Inter- -Collegiate Collegiate Sailing Association Sailing Association
Background on CSA CSA is a national executive search and consulting firm based in North Carolina CSA leaders have 90 years of combined on-campus experience, and each have served as Athletics Directors at various Division I FBS institutions. Founder and President Todd Turner Vice President Dr. Brad Bates Senior Associate Jim Miller Director of Operations Clay Pfeifler Have completed over 130 consulting and executive search projects more than 90 clients in 32 different states Founded with the mission of assisting NCAA Division I Presidents, Athletics Directors, and other leaders in the industry in preserving the alignment between athletics and the mission of the university or organization 2 2
CSA Process Attend Executive Committee Meeting Spring 2018 Survey (297 Responses) September 2018 Preliminary Findings presented to Executive Committee November 2018 Draft of Observations and Recommendations presented to Executive Committee December 2018 Presentation to Coaches January 2019 Presentation to Board January 2019 Submission of Final Report to ICSA January 2019 3 3
Context ICSA trying to be everything to everyone Championships and competitions are administered very well Revenues Dues will increase in 2020 (Full- Member; Provisional-Member; Associate-Member) Regatta costs for competitions Sponsorships Conference membership varies significantly (from 8 to 54 teams) Duration of Championships is a challenge The membership is divided on NCAA status but also needs clarification on implications No sailing scholarships but schools with large endowments have competitive advantage with financial aid resources 4 4
Moving Forward Observations and Recommendations 5 5
Leadership 6 6
PROFESSIONAL MANAGEMENT STATUS QUO MODEL Membership Membership 2018 (Dues/Total) 2018 (Dues/Total) 2020 (Dues/Total) 2020 (Dues/Total) Associate (24) $70/$1,680 (7%) $100/2,400 (7%) Provisional (13) $130/$1,690 (7%) $200/$2,600 (7%) Regular (158) $130/20,540 (86%) $200/$31,600 (86%) TOTAL (195) $23,910 $36,600 7 7
PROFESSIONAL MANAGEMENT MODEL I Assumption I Assumption I: All assumptions are made to cover the expressed costs associated with professional management and do not consider current ICSA budget allocations Assumption II Assumption II: Executive Director ($130,000 compensation and benefits) Assumption III Assumption III: Executive Assistant ($50,000 compensation and benefits) Assumption IV Assumption IV: Annual Budget ($50,000 for travel, operations, communications, etc.) Membership Membership 2020 2020 Associate $671/member ($230,000 x .07 = $16,100/24 members) Provisional $1,238/member ($230,000 x .07 =$16,100/13 members) Regular $1,252/member ($230,000 x .86 =$197,800/158) TOTAL (195) $230,000 ($193,000 net increase) 8 8
PROFESSIONAL MANAGEMENT MODEL II Assumption I Assumption I: Part-time Executive Director ($50,000 compensation) Assumption II Assumption II: Annual Budget ($20,000 for travel, operations, communications, etc.) Membership Membership 2020 2020 Associate $204/member ($70,000 x .07 = $4,900/24 members) Provisional $377/member ($70,000 x .07 =$4,900/13 members) Regular $381/member ($70,000 x .86 =$60,200/158) TOTAL (195) $70,000 ($33,400 net increase) 9 9
PROFESSIONAL MANAGEMENT Comparative Funding Models Model Model 2018 2018 2020/Future 2020/Future Assoc Member Dues (Status Quo Model) $70 $100 Assoc Member Dues (Pro Model I) $671 Assoc Member Dues (Pro Model II) $204 Provisional Member Dues (Status Quo) $130 $200 Provisional Member Dues (Pro Model I) $1,238 Provisional Member Dues (Pro Model II) $377 Regular Member Dues (Status Quo) $130 $200 Regular Member Dues (Pro Model II) $1,252 Regular Member Dues (Pro Model I) $381 10 10
Professional Management Recommendation: Recommendation: CSA recommends that ICSA consider evolving into funding a Professional Management Model with a part-time Executive Director by building the reserve to cover the increased expenses for a pre-determined number of years (i.e. 2-5). Once professional management is hired and fully integrated, the Association can annually evaluate performance and new revenues thereby determining future decisions about expanding to full-time management and staff based on data. Minimizes risk and the new model can be evaluated through an existing framework 11 11
Governance 12 12
Committee Profiles Recommendation: Recommendation: CSA recommends consideration of a profile for the Board, Executive Committee and Standing Committees. To further involve institutional leadership and broaden representation with an extended group of stakeholders, university athletics or club administrators should be included in management. Critical roles within the profile should include the following personnel: Conference and Geographic Representation currently built-in Outside Directors who are key stakeholders with specific expertise (internal or external) Varsity Head Coaches Club Head Coaches Varsity Athletics Administrators IM/Club/Recreation Administrators Undergraduate student-athletes 13 13
Term Limits Recommendation: Recommendation: CSA recommends the Association consider a rotation so a few volunteers are not overwhelmed with the ongoing responsibilities of long-term management as well as ensuring that leadership is perpetually providing a diversity of views and hybrid dialogue that can elevate the Association as a resource for the distinctive profiles of membership. The rotation should be allocated in multi-year variance so there are not multiple roles to fill in any given year. Individuals can rotate back after a clearly defined period off the Board, Executive Committee or Standing Committee 14 14
Eligibility and Rules Compliance Recommendation: Recommendation: CSA recommends the ICSA consider formally adopting eligibility rules that align with the NCAA academic requirements and formally adopting legislation that requires each institution to submit a Declaration of Adherence from the university President s office. Any differences in rules explicitly defined 15 15
NCAA Membership 16 16
Application Process There are two primary processes to apply for NCAA membership: Through a program known as the Emerging Sport for Women At least 40 institutions must properly sponsor women s sailing as a varsity sport for one academic year for an NCAA Championship to be established. Legislation to establish either a National Collegiate Championship or a divisional championship may be proposed during the year (maintaining 40+ institutions) Second process would be for co-ed or men s sailing At least 50 institutions must sponsor for two academic years Legislation to establish a divisional or national championship may be proposed during the second year (maintaining 50+ institutions) 17 17
Scholarships There are no minimum athletic scholarship requirements for NCAA sports and currently there are conferences (i.e. the Ivy League) and Divisions (III) that do not permit athletic aid. 18 18
Varsity Sport (Clubs) In order to qualify for NCAA competition, a team must be considered a varsity intercollegiate sport that has been accorded that status by the institution s President or Chancellor or committee responsible for intercollegiate athletics policy. 19 19
Divisional Competition/Championship The NCAA currently hosts 11 non-divisional national championships. Teams from each NCAA division compete for championships regardless of their athletics department s divisional classification. For co-ed or men s sailing, at least 50 institutions must properly sponsor the sport as a varsity sport for two academic years. Legislation to establish either a National Collegiate Championship or a divisional championship may be proposed during the second year in which the minimum sponsorship number exists. 20 20
Playing and Practice Season Organized playing and practice limitations for each sport are clearly defined for NCAA sports and include a variety of activities explicitly outlined to minimize interference with the academic programs of its student-athletes. Through the legislative process, member representatives would determine precise details for playing and practice time demands and each member would be responsible for monitoring compliance with their programs. 21 21
Compliance Requirements It is the responsibility of each member institution to control its intercollegiate athletics program in compliance with the rules and regulations of the Association. The institution s president or chancellor is responsible for the administration of all aspects of the athletics program, including approval of the budget and audit of all expenditures. Including: Academic Financial Aid Recruiting Playing and Practice Seasons Drug Testing 22 22
Other Potential Actions 23 23
New Revenue Opportunities Sponsorship activation throughout the year (in addition to championships) Subscription Live-streaming Conference networks where applicable (ACCN, BIG, SEC, PAC-12) increased product Annual Coaches Conference sponsorships/vendors US Sailing Grants Fund-Raising: ICSA Advisory Board Membership dues Regatta Fees 24 24
Realignment If not for the history of access for all as a core value in collegiate sailing and implications on the member teams, CSA s recommendation would be for the ICSA to develop a strategic plan to support divisional competition. However, ICSA s history and core values are obviously relevant and validate that a professional management model is necessary so an Executive Director can manage a thoughtful process for members to engage leading to educated, data-based decisions that best serve the sport of collegiate sailing. Models and Implications: Divisional Competition: Elite Competitive Developmental 25 25
THANK YOU tturner tturner bbates bbates @collegiatesportsassociates.com @collegiatesportsassociates.com 26 26
Survey Details 27 27
Table 1 Survey Respondent Demographic Information ICSA Affiliation (Check all that apply) Former Athlete Athlete Coach Sponsor/Donor/Supporter ICSA Board Member Institutional Sport Administrator Other (Parents, Officials, Former Board Member/Coach) Total Gender Man Woman Gender Nonconforming Primary Conference Affiliation NEISA MAISA MCSA PCCSC SAISA NWICSA SEISA Length of Affiliation with ICSA Less than 1 year 1-3 years 4-10 years 11-20 years 20+ years N = 297 n % 141 81 79 47 28 8 48% 27% 27% 16% 9% 3% 34 418 12% (of 297) 214 77 3 73% 26% 1% 92 81 40 29 28 14 11 31.2% 27.5% 13.6% 9.8% 9.5% 4.7% 3.7% 12 66 104 50 61 4.1% 22.5% 35.5% 17.1% 20.8% 28 28
Support for Various Actions by Affiliation Table 3 Support for various actions (1-5) ICSA Board Member Mean Sponsor/ Donor/ Supporter Mean Inst. Sport Admin. Mean Former Athlete Mean Coach Mean Athlete Mean Other Mean Cumulative Mean SD ICSA remaining an independent association not affiliated with the NCAA or NAIA Pursuing a full-time administrative team, even if it meant an increase in member duesb Designating men's and women's sailing as an NCAA Championship sport Designating women's sailing as an NCAA emerging sport Competitive divisions within ICSAb Scale: Strongly Support (5), Support (4), Moderately Support (3), Don't Support (2), Strongly Don't Support (1) 3.69 1.26 3.77 3.29 3.68 3.67 3.80 3.67 3.64 3.60 1.07 3.52 3.88 4.01 3.43 3.66 3.74 3.64 3.18 1.51 3.04 3.14 3.01 3.51 2.96 3.17 3.47 3.15 2.78 1.48 1.25 2.65 2.93 3.14 2.38 3.04 2.85 3.29 2.77 2.99 2.64 2.98 2.96 3.44 2.82 Scaleb: Absolutely Yes (5), Yes (4), Maybe (3), No (2), Absolutely Not (1) No significant differences between demographic sub-categories n = 286 29 29 Reminder: Respondents may be included within multiple affiliations
Breakdown of Answer Selections Support for Designating Women's Sailing as an NCAA Emerging Sport: (n = 286) Support for Designating Men's and Women's Sailing as an NCAA Championship Sport: (n = 286) 0 20 40 60 80 100 0 20 40 60 80 100 Strongly Support (5) Strongly Support (5) 27.3% 29.7% Support (4) Support (4) 17.5% 15.4% Moderately Support (3) Moderately Support (3) 17.1% 17.1% Don't Support (2) Don't Support (2) 19.2% 18.5% Strongly Don't Support (1) Strongly Don't Support (1) 18.9% 19.2% Support for ICSA Remaining Independent Respondents split on NCAA membership Support or Strongly Support View Women Only and Co-ed similarly 18% Moderately Support Although many support NCAA membership, most of those same respondents at least moderately support remaining independent as well 24% 58% Don't Support or Strongly Don't Support 30 30
Should there be Competitive Divisions within ICSA? (n = 288) 0 20 40 60 80 100 Absolutely Yes (5) 12.5% Yes (4) 13.5% Maybe (3) 31.6% No (2) 24.3% Absolutely Not (1) 18.1% Preference For Competitive Divisions within ICSA Yes (4-5) 26% 42% Maybe (3) 32% No (1-2) Slightly against ICSA divisions, but many aren t sure 31 31
Would a full-time administrative team be worth pursuing even if it meant an increase in member fees? (n = 288) 0 20 40 60 80 100 120 Absolutely Yes (5) 26.0% Yes (4) 23.6% Maybe (3) 37.8% No (2) 9.4% Absolutely Not (1) 3.1% Worth pursuing a full-time administrative team? 12% Yes (4-5) 50% Maybe (3) 38% Strong support for a full-time administration, but again, many aren t sure No (1-2) 32 32 Only 12% against
Support for Various Actions by Subgroup Support for various actions (1-5) All Respondents Coaches and Administrators Only From DII or DIII Institutions (~36) Mean Mean NEISA or MAISA (~167) Mean Other From DI Institutions (~43) Varsity Programs (~51) Mean Club Programs (~28) Mean Conferences (~119) Mean Male (~206) Mean Female (~75) Cumulative Mean SD ICSA remaining an independent association not affiliated with the NCAA or NAIA Pursuing a full-time administrative team, even if it meant an increase in member duesb Designating men's and women's sailing as an NCAA Championship sport Designating women's sailing as an NCAA emerging sport 3.69 1.26 3.78 3.56 3.72 3.57 3.44 3.44 3.37 3.37 3.60 1.07 3.74 3.40 3.59 3.65 4.23 3.73 4.14 3.82 3.18 1.51 2.97 3.47 3.12 3.36 3.40 3.40 3.18 3.18 3.15 1.48 2.89 3.51 3.08 3.37 3.16 3.06 3.14 3.11 Competitive divisions within ICSAb Scale: Strongly Support (5), Support (4), Moderately Support (3), Don't Support (2), Strongly Don't Support (1) Scaleb: Absolutely Yes (5), Yes (4), Maybe (3), No (2), Absolutely Not (1) No significant differences between demographic sub-categories n = 286 2.78 1.25 2.69 2.91 2.76 2.83 3.07 2.57 2.90 2.89 Minimal 33 33 Meaningful differences by Conference and Institutional NCAA division. Minimal Differences in Gender and Program Status.
