How to Start Sharing Files on Google Drive with Your RIT Account
HOW
TO
START
SHARING
FILES
ON GOOGLE
DRIVE
WITH
YOUR
RIT
ACCOUNT
Presented
by
Wesley
Blue,
NTID
Online
Program
Operations
Coordinator
Two
ways
to
access Google
Drive
@
RIT
https:\\drive.google.com
Type
in
your
RIT username
and
include
“@g.rit.edu
”
at
the
end
https:\\google.rit.edu
Log in with
your
RIT
credentials.
Redirect
to
If its
your
first
time accessing RIT
GDrive
Create
a
folder
or a
file
By
right-clicking
on the blank
canvas
Right-click
on a
folder
or a file and select
“Share”
in
the
menu
Click
“Advanced”
to
get
more
options
Link-sharing
options
Four
file-sharing
options
Two
options
requires
using
Search
Engine (not
recommend)
Two
options
requires
choosing
your
audience, either the
world
or
RIT-only.
1.
Enter
RIT
or Gmail addresses of individuals
you
want to
share
with
2.
Select
access type and
click
“Send”
3.
If
you are
sending
to
a
non-RIT email,
click
“Yes”
1.
Invited
individuals will
receive
an
notification of
the
shared
access.
Grant
access
to
specific
individuals
Consider
your
audience
(Pros
&
Cons)
Assign specific
users
OR
Share
link
with
anyone
•
Pros
•
Login
required,
•
access
restricted to
specific
individuals
•
Cons
•
Cumbersome
with
large group
of
people
•
Pros
•
One link
to
share/email
•
Anyone
with
RIT
account can
access
•
Cons
•
Anyone can share
link
with
everybody
else
Things
to
know
•
RIT
FAQ:
google.rit.edu/faq.php
•
5TB
of
storage
(5,000
GB)
on
GDrive
•
RIT’s
Office of
Legal
Affairs
advises
employees to
store
documents
containing personally
identifiable
information
on ITS-managed file shares.
However,
use
of
an
RIT
account
with Google Apps is
protected
by
RIT’s
agreement with Google Apps
for
Education.
For more information,
contact
https:
//w
ww
.rit.edu/fa/legalaffairs/
Learn how to access Google Drive with your RIT account credentials, create folders and files, share them with specific individuals or a wider audience, and explore different sharing options. Consider the pros and cons of sharing links with anyone or assigning access to specific users. Find out about RIT's storage capacity, data protection guidelines, and more.
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Presentation Transcript
HOW TO START SHARING FILES ON GOOGLE DRIVE WITH YOUR RIT ACCOUNT Presented by Wesley Blue, NTID Online Program Operations Coordinator
Two ways to access Google Drive @ RIT https:\\google.rit.edu Log in with your RIT credentials. https:\\drive.google.com Type in your RIT username and include @g.rit.edu at the end Redirect to
Create a folder or a file By right-clicking on the blank canvas
Right-click on a folder or a file and select Share in the menu
Link-sharingoptions Four file-sharingoptions Two options requires using Google Search Engine (not recommend) Two options requires choosing your audience, either the world or RIT-only.
Grant access to specific individuals 1. Enter RIT or Gmail addresses of individuals you want to share with 2. Select access type and click Send 3. If you are sending to a non-RIT email, click Yes 1. Invited individuals will receive an email notification of the shared access.
Consider your audience (Pros & Cons) Assign specificusers OR Share link withanyone Pros Pros One link to share/email Anyone with RIT account can access Loginrequired, access restricted to specific individuals Cons Cons Anyone can share link with everybody else Cumbersome with large group of people
Things to know RIT FAQ: google.rit.edu/faq.php 5TB of storage (5,000 GB) on GDrive RIT s Office of Legal Affairs advises employees to store documents containing personally identifiable information on ITS-managed file shares. However, use of an RIT account with Google Apps is protected by RIT s agreement with Google Apps for Education. For more information, contact https://www.rit.edu/fa/legalaffairs/
