Helms PTA October General Meeting Financial Summary

Slide Note

The Helms PTA held its October general meeting where the President provided a report, the treasurer presented the budget report, and details of income and expenses for the 2017-2018 fiscal year were discussed. The actual spend, gross income, net income, and expense breakdowns including auction revenues, apparel sales, community-building events, school supplies, and teacher support were covered. The report also included information on budgeted versus actual expenses for various categories.

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Presentation Transcript

HELMS PTA OCTOBER GENERAL MEETING

PRESIDENT REPORT

HELMS PTA TREASURER BUDGET REPORT

2017-2018 Actual Spend to Date Income / Expense 2017-2018 Budgeted Amount 2017-2018 Net Line Item Category Budget Category Notes / Comments Auction Underwriting, Tickets, Silent & Live Auction, Wine Wall & Sign-up Events Income Auction Income Auction Income Auction Auction Revenue Auction Glasses Apparel Revenue - Auction $12,374.74 $1,080.00 $274.12 $11,543.63 $581.68 $274.12 Wetlands, Beautification, Gardens & Playground Improvements - Wish Wall Teacher Wish Lists Incomplete- this only includes some underwriting and tickets. Income Auction Income General Income General Income General Income General Income General Greater Outdoor Donations Giving Tree Donations Apparel Revenue - T-Shirts Apparel Revenue - Sweatshirt Spring Fundraiser Cookie Dough Revenue Spirit Stick Fundraiser Revenue Fall Fundraiser Pencil Machine Revenue Community-Building Events Winter Festival Revenue Donations - Boxtops Donations - Kroger Donations - Community / Corporate Donations - SchoolStore Donations - Spirt Nights School Supplies Opening Balance Expense Refunds Membership Dues Sales Tax Due $2,070.00 $7,168.04 $4,326.76 $7,168.04 $1,646.76 $0.00 $0.00 $0.00 Auction Committee will provide more accurate number. Income General Income General Income General Income General Income General Income General Income General -$84.72 $0.00 -$319.28 $0.00 $0.00 $0.00 $131.16 $131.16 Income General Income General Income General Income General Income General Income General Escrow Escrow Escrow Escrow $0.00 $0.00 $0.00 -$97.94 $36,495.50 $40.00 $36,495.50 $36,495.50 $0.00 $740.69 $0.00 $1,451.69 $289.67 Gross Income Net Income $36,495.50 $65,701.68 $58,079.64

Expenses Budgeted Actual Classrooom Giving Tree Auction Auction Auction Auction Expense Auction Glasses Apparel Expenses - Auction $3,500.00 $500.00 $200.00 $831.11 $498.32 Classrooom Apparel Expenses - T-Shirts $1,200.00 $2,680.00 Classrooom Classrooom Classrooom Apparel Expenses - Sweatshirts Spring Fundraiser Cookie Dough Expense $600.00 Operating PTA Officer Training $1,200.00 $914.51 Operating ASP Childcare $600.00 $195.00 Classrooom Classrooom Classrooom Classrooom Pencil Machine Expense Spirit Stick Fundraiser Expense Fall Fundraiser Pre-K / Kinder Social $300.00 $500.00 $319.28 $84.72 Operating Operating Operating Operating Operating Operating Operating Operating Operating / Office Supplies Website & Communications Liability Insurance PTA Avenue Cloud Services Bank Fees Credit Card Fees CPA / Audit & Taxes Sales Tax $1,025.00 $334.08 $615.00 $250.00 $50.00 $300.00 $0.00 $500.00 $267.25 $334.08 $200.00 Classrooom Classrooom Classrooom Community-Building Events Winter Festival Expense Box Tops $9.90 $113.37 Classrooom School Supplies Literacy & Technology Education Support $700.00 $137.94 $289.67 Classrooom $515.00 Operating Operating Operating Membership Dues Previous Year Rollover Next Year Carryover $900.00 $711.00 Classrooom Ancillary Eduational Support $1,000.00 $1,889.82 $10,000.00 $10,000.00 Classrooom Writers in the Classroom $5,500.00 $5,500.00 Teacher Teacher Teacher - Hospitality Faculty / Staff Recognition $800.00 $706.13 $240.00 Auction Auction Classrooom Auction Wetlands Gardens Spanish Cultural Arts Playground Spanish Lanugage Assistant Expense $500.00 $351.00 $39.51 Teacher Faculty / Staff Appreciation Campus Wide or Teacher Development $3,414.00 $1,058.95 Teacher Classrooom

Budget Categories Approved Allocations by Category Beginning Teacher Hospitality Auction / Wetlands Classroom Operating Expenses Balance Percentage Allocation 15% 35% 50% 100% Dollar Amount Allocation $3,108.21 $7,252.50 $10,360.71 $15,774.08 $36,495.50 Based on September 1, 2017 Balance (includes $10,000 carryover) Running Tally of Expenditures by Category (as of 10/15/2017) Actual Teacher Hospitality Auction / Wetlands Classroom Operating Expenses Net Income Percentage Allocation 15% 35% 50% 100% Dollar Amount Allocation $6,345.83 $14,806.95 $21,152.78 $15,774.08 $58,079.64 Based on Current Balance (includes $10,000 carryover) Current Expenditures per category $2,005.08 $1,719.94 $7,931.76 $12,834.78 (includes $10,000 carryover) Total Spend to date $24,491.56 Remaining balance to spend per category $4,340.75 $13,087.01 $13,221.02 Notes: Classroom expenditure includes the $5,500 Writers in the Classroom expenditure approved in 2016-2017 for 3rd and 4th grades Operating Expense calculation always includes the $10,000 carryover for the next school year

VICE PRESIDENT OF MEMBERSHIP REPORT

VICE PRESIDENT OF COMMUNICATIONS REPORT

VICE PRESIDENT OF FUNDRAISER REPORT

VICE PRESIDENT OF PROGRAMS REPORT Spirit Week: Oct. 30 Nov. 3. Themes are as follows: Monday: Pajama Day Tuesday: Storybook Parade Wednesday: Wacky Wear (Socks, glasses, etc.) Thursday: Career Day! Dress as what you d like to be! Friday: Sports/Helms Spirit

VICE PRESIDENT OF PROGRAMS REPORT Parent - Teacher Social Date TBD Friday Nov/Dec Location: Heffernan Home No Fall 2017 Noche en la Plaza November PTA meeting: Parent Program- Reading15 Helms Movie Night December 2017 volunteers, bring your dinner, pop corn, pizza/drinks sale, movie Spring Festival Committee and Volunteers Committee to meet early 2018 Contact us with concerns, questions, or to join committee