Hall Reps Training 2020/21 Skinny Edition Overview

Dive into the Hall Reps Training 2020/21 Skinny Edition to discover your role, support systems available, basics of safeguarding, and how to engage your hall with Action projects. Learn about the Action Committee, responsibilities, sub-sections of Action, and the schedule for action meetings. Get ready to make a positive impact in your community!

• Hall Reps
• Training
• Action Committee
• Community Engagement
• Volunteer

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1. Hall Reps Training 2020/21 SKINNY EDITION

2. 2 Agenda 1. What you will do in your role and what is expected of you 2. Where you can get support 3. How to fulfil your role 4. The basics of safeguarding 5. Quiz www.vevox.app ID: 193-722-056

3. 3 What is Action? Jodie (Action Chair) Action is the community volunteering section of the students union. Our aim is to use students to better the local and wider community. The section is led by myself with help from Anne (our wonderful administrator) And of course the amazing committee! Below the committee is project leaders, department SIO s (student involvement officers) and hall reps (hey that s you!!)

4. 4 Action Committee Buddies Ben (Hall Reps Coordinator) Committee Member Cengiz Charlotte Kate Ben Chris Georgina Leah Emily S Corey Emily R Halls Bakewell, Royce and CP DC Elvyn Cayley and the Holt Towers HF and Rutherford Falk Egg Faraday and Butler Bill Mo Rigg Rutt/JP and Telford Departments SBE, DCA and POLIS CMSPS and Maths Comp Sci English ABCE and Chemistry Geography SSEHS and AACME Wolfson Physics These guys are here if you have anything that you don t want to speak to Jodie or Ben about or if you have any questions about what is going on with committee or action and general

5. 5 Your Responsibilities Engage your hall with Action!! This can be through A-teams or any sub-section projects A-Teams are Wednesday afternoon projects. You will be assigned a project each week and the aim is to fill the volunteer slots with people from your hall. Promote the other sections of Action to your hall. Do you know the 8 sections?

6. 6 Sub-Sections of Action Young Persons Georgina Cox Community Outreach Charlotte Sargent International Justine Wai Overseas Emily Sou Equality and Diversity Chris Nixon Sports Corey Moore Departments Leah Langley Halls Ben Stride

7. 7 Action meetings Every other Thursday 7-8 pm Microsoft Teams/Council chambers I will remind you We will play games/quizzes to determine the picking order of the projects Attendance is compulsory given with 24 hours notice Unless a valid excuse is

8. 8 So who looks after the hall reps? Ben Stride is our wonderful hall reps coordinator (add me on facebook and let me know if you aren t in any of the groups you are meant to be in) Your committee buddy Cengiz Khan is the Action Vice chair He acts as support for committee, but he is also there if you want to talk to him. Any big problems go to Jodie You don t want to talk to me Jodie is very friendly

9. 9 Recruitment techniques Get the media reps to make posters to display around the hall for example, common rooms, dining halls etc. Recruiting in the dining hall for catered halls Remember to always ask your committee, they are there to help Ask the action hall reps WhatsApp chat as other halls may be able to help you If you are struggling to fill the project, you must let Ben and Jodie know in the specific hall WhatsApp chat with at least 24 hours notice

10. 10

11. 11 Facebook posts Lots of emoji s Gifs & memes Highlight incentives Lots of pics Short sentences Attractive Puns Funny (get reacts to keep your posts at the top of your fb page)

12. 12 After people have signed up Make a Facebook/WhatsApp chat that you can confirm they can come. Remind them of the details of the project Time Date Where to meet Clothing Don t keep messaging on it as people get annoyed but the weekend before, they day before and the morning of simply ask if anyone is not available as you can sort it out earlier rather than last minute

13. 13 Project Proposals The best way to move up the league table is with Project proposals The document you need to submit is on the LSU action website You need to contact and organise the project before submitting it to the HRC for the Action committee to vote on it. So give Ben at least 3 days notice! The project must benefit the greater community with realistic numbers for volunteers Activity in groups: Make a practice proposal

14. 14 On the projects Both reps should go on your halls projects Unless you have a good excuse e.g. illness, coursework Wear Action tops Take lots of photos (helps you promote for future projects) Be professional (you are representing us)

15. 15 League Table The league table is what is used to see the position of the halls throughout the year and to see who wins at the end of the year Points are given out as followed and have rewards at the end of the year 1 point for each new volunteer you bring on a project 1 point every 10 hours a volunteer accumulates 1 point for every mile stone: 10-bronze, 25-silver, 50-gold, 100-platinum So, if someone has 54 hours 1 for new 5 for every 10 hours 3 for the mile stones

16. SAFEGUARDING

17. 17 Role Play WHAT WOULD YOU DO IN THESE SITUATIONS?

18. 18 1. What would you do in these situations? A child has fallen over and is crying. A vulnerable person admits to you that they are being abused by another person in their group. A child has green and purple bruises on their knees. A parent is impressed with the work that you have done with their child and asks for your phone number to contact you to discuss working with the child in the future. You see a volunteer on their phone on the project.

19. 19 2. What did the volunteers to right and what did they do wrong? Two volunteers after seeing a child misbehaving decide to take the child to the side to work with them individually as to not ruin the experience for the rest of the children. The two volunteers, who are in a relationship, begin to hold hands. One of the volunteers accidently swears in front of the child, but they think that they didn t hear them. The child becomes distressed and leans towards one of the volunteers for a hug. The volunteer, thinking that this will help calm the child, reciprocates and keeps their arm around the child for the rest of the session.

20. 20 3. What would you do in this situation? You are on a project with elderly people and one of the people start making remarks that are clearly making one of your volunteers uncomfortable. One of your volunteers is a close friend of yours and you have seen on social media that last night they had been heavily drinking. They come to the project in the morning but they seem like they have gotten over it. You are a project that works with vulnerable adults and one of your volunteers starts talking about the party that they went to last night.

21. 21 Thank you for coming! ANY QUESTIONS?