Grant Management Guidelines & Expectations Overview
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February 2,
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Welcome
Overview
Important Dates
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Roles/Responsibilities
Expectations
Fiscal Reviews
Understanding CCIP
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Ensure that expenses
are for purposes of
approved grant
application funds on
the CCIP budget and
budget narrative.
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Know the program
awarded to your
organization
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Visit the site to
observe inventory
control
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Hold regular budget
meetings with the
Program Manager
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Gain knowledge of 21st Century Appropriate
Use of Funds
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Track the expenditures by object code using
USAS coding
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Follow the grant’s assurances
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Attend appropriate 21st CCLC new grantee
orientation, trainings, and mandatory annual
Summit
E
x
p
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c
t
a
t
i
o
n
s
•
Gain knowledge of 21st Century Appropriate
Use of Funds
•
Track the expenditures by object code using
USAS coding
•
Follow the grant’s assurances
•
Attend appropriate 21st CCLC new grantee
orientation, trainings, and mandatory annual
Summit
E
x
p
e
c
t
a
t
i
o
n
s
•
Approve grant budgets and revisions
•
Submit Project Cash Requests (PCRs) and
Final Expenditure Report (FER).
•
Follow 21st CCLC Word Press blog
•
Reach out to other treasurers and ODE to
resolve issues and concerns
•
Review most recent approved CCIP budget
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Accessibility
Reporting
Status Changes
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Important Note***
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CCIP Assurances (40)
U.S.DOE Federal Guidelines
U.S.DOE Non-Regulatory Guidance
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EDGAR
USAS Manual
OMB Circulars
State Guidelines
Ohio Revised Code & Ohio Administrative Code
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@OHEducation
ohio-department-of-education
Ohio Families and Education
Ohio Teachers’ Homeroom
OhioEdDept
storify.com/ohioEdDept
Learn about the important dates, grant requirements, roles and responsibilities, and expectations for managing your grant effectively. Gain knowledge on fiscal reviews, compliance, and fiscal closeouts to ensure successful grant implementation.
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Presentation Transcript
Managing your Grant February 2, 2016
Purpose of the Day Welcome Overview Important Dates
Important Dates June 30 End of Fiscal Year Oct. 7 Closeout Docs Due Sept. 30 FER Due July 1 New Fiscal Year Feb. 1 CCIP Opens
Grant Requirements Roles/Responsibilities Expectations Fiscal Reviews Understanding CCIP
Roles/Responsibilities Ensure that expenses are for purposes of approved grant application funds on the CCIP budget and budget narrative.
Expectations Know the program awarded to your organization Visit the site to observe inventory control Hold regular budget meetings with the Program Manager
Expectations Gain knowledge of 21st Century Appropriate Use of Funds Track the expenditures by object code using USAS coding Follow the grant s assurances Attend appropriate 21st CCLC new grantee orientation, trainings, and mandatory annual Summit
Expectations Gain knowledge of 21st Century Appropriate Use of Funds Track the expenditures by object code using USAS coding Follow the grant s assurances Attend appropriate 21st CCLC new grantee orientation, trainings, and mandatory annual Summit
Expectations Approve grant budgets and revisions Submit Project Cash Requests (PCRs) and Final Expenditure Report (FER). Follow 21st CCLC Word Press blog Reach out to other treasurers and ODE to resolve issues and concerns Review most recent approved CCIP budget
Fiscal Reviews First Year Implementation Phase Compliance Fiscal Reviews GRANT CLOSEOUT (Year 2 & 4) FISCAL REVIEW
Understanding CCIP Accessibility Reporting Status Changes
Status Changes Important Note***
Resources Cash Management - 34 CFR 80.21 Final Reporting - 34 CFR 80.41 due 90 days after termination of grant (Final Expenditure Report)
Resources Period of Availability (POA)- 34 CFR 80.23- insure expenses are incurred within the project period Time & Effort - 2 CFR 225 Appendix B (8)(h)(3 & 4)
Resources Allowable Costs 2 CFR Part 225 Appendix A-Section c(3)(a) and C(1)(a-j) Costs that are:
Compliance Resources CCIP Assurances (40) U.S.DOE Federal Guidelines U.S.DOE Non-Regulatory Guidance
Compliance Resources EDGAR USAS Manual OMB Circulars State Guidelines Ohio Revised Code & Ohio Administrative Code
Social Media Ohio Families and Education Ohio Teachers Homeroom ohio-department-of-education storify.com/ohioEdDept @OHEducation OhioEdDept
