Franklin County Municipal Court Clerk's Office Overview

The Franklin County Municipal Court Clerks Office is the largest and busiest municipal court in the state, with 14 Judges, 1 Environmental Judge, and 7 Magistrates. The office comprises 8 divisions focusing on areas such as criminal/traffic, courtroom services, accounting/finance, and more, handling over 104,000 new case filings in 2021. The team includes experienced professionals like Lori M. Tyack, Lee Anne Sheppard, Heather Ogle, and Matt Davenport, providing accounting, bookkeeping, audits, and daily responsibilities related to financial analysis and auditing.

• Court Clerk
• Municipal Court
• Accounting
• Financial Analysis
• Audits

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1. FRANKLIN COUNTY MUNICIPAL COURT Clerk Lori M. Tyack

2. LEE ANNE SHEPPARD, DIRECTOR, AUDIT/ INTERNAL CONTROLS & IMAGING HEATHER OGLE, DEPUTY DIRECTOR, ACCOUNTING/FINANCE MATT DAVENPORT, FINANCIAL ANALYST TIM FISHER, PROJECT COORDINATOR

3. ABOUT US The Franklin County Municipal Court Clerks Office is the largest and busiest municipal court in the state. 14 Municipal Judges, 1 Environmental Judge and 7 Magistrates Clerks office is comprised of 8 Divisions Criminal/Traffic, Courtroom Services Group, Traffic Violations Bureau, Accounting/Finance, Office of Information Technology, Audit & Internal Control/Imaging, Collections and Civil. 2021 New Case Filings 104,505

4. ACCOUNTING BOOKKEEPING AUDITS

5. TOPICS OF DISCUSSION End of Day and End of Month reconciliation Bank to Book reconciliation Financial Analysis Daily Internal auditing Annual Audits Q&A S Open Discussion

6. HEATHER OGLE 18 years experience at the Clerks office. During this time she has worked in Criminal Traffic, Accounting Finance Cashier, Accounting Finance Cash office, In 2013 promoted to Accounting Finance Supervisor, 2016-current Accounting Finance Deputy Director

7. Accounting Finance Division Overview Number of staff Daily responsibilities Third party vendors Separation of duties Daily Audit and Deposits Monthly Disbursements

8. MATT DAVENPORT 25 years experience in the Clerks office During this time he has worked in the Criminal/Traffic Division, Accounting /Finance Cashier, Cash office, Supervisor in Accounting/Finance, 2013-current Financial Analyst

9. Foundation: Tomorrow is built upon yesterday and today General: The life of financial information and their sources Staying organized Communication and cooperation The Daily: Observation and accurate reporting Payment medias, transaction reports, deposit declarations and the bank Outliers, oddities, carryovers, and follow up/verification

10. The Monthly: Bank Reconciliation Statements Court computer system reports The Yearly: Annual Report Annual Audit The Library: Points of reference for future occurrences

11. LEE ANNE SHEPPARD 24 years at the Clerks office During her time at the Clerks office Lee Anne has worked in the Criminal Traffic Division, Accounting Finance Cashier, Cash office, 2010 Supervisor in Accounting/Finance, 2011 Deputy Director Accounting/Finance, 2013 to current Director Audits/Internal Control/Imaging

12. Audit and Internal Controls- The History Not just financial Training Process Improvement Section Specialists

13. THE ANNUAL AUDIT What happens and when Meeting between Auditors and Clerk Management Changes from previous year Any process or financial oddities Audit begins with an Audit request of information Such as Receipts, Cases, Information concerning four different bank accounts

14. The requests are evaluated and sent to the specific divisions Divisions compile and forward their requested info to us. One point of contact Info sent to Auditors who review and request more specific individual cases and receipts During this point of the audit multiple questions and conversations take place to explain specific policies and procedures Internal Post Audit wrap-up meeting Q/A s Auditors release the post Audit report with any suggestions or required departmental changes

15. Auditors then submit the report to the State Auditors office who reviews and records the audit results

16. Questions/Answers/Open Discussion

17. THANK YOU Contact information Lee Anne Sheppard (614) 724-3097 Heather Ogle (614) 645-7700 Matt Davenport (614) 724-1702 Tim Fisher (614) 724-1703