Financial Information Systems in Albanian Public Finance
The Albanian Government Financial Information System (AGFIS) plays a vital role in budget execution, financial reporting, and overall management of government finances. Integrated Planning System (IPS 2) complements AGFIS by facilitating information exchange between different systems in public finance. Key objectives include monitoring government liquidities, accurate accounting, internal financial controls, and consolidated financial reporting. These systems enhance transparency and efficiency in Albania's financial operations.
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Republic of Albania Republic of Albania Ministry of Finance and Economy Ministry of Finance and Economy General Directorate of Treasury General Directorate of Treasury
AGFIS Definition: Albanian Government Financial Information System is the system through which the Government of Albania performs the entire budget execution processes and financial reporting of the general government budget. It is an Oracle E-Business Suite platform, fully implemented as a live system in 2010. Legal Basis: Law on the management of the Budget System. (No. 9936 dated 26.06.2008, as amended by Law No. 57/2016. Law No. 10296, dated 08.07.2010 , as amended by Law no. 110/2015, dated 15.10.2015 "On Financial Management and Control . Instruction no. 9, dated 20.3.2018 "On standard procedures for the budget implementation. Specific Guideline No. Instruction 9/1, dated 20.03.2018 on budget execution procedures for central and local government that use Government financial information system. RATES TRANSACTIONS STATEMENT INSTRUMENT DEFINITION PAYMENTS ACCOUNTING ENTRIES PAYMENTS SCHEDULES CONFIRMATION
Integrated Planning System (IPS 2) Integrated Planning System (IPS 2) The diagram shows all information systems used in public finance in Albania and their interoperability The diagram shows all information systems used in public finance in Albania and their interoperability ATRAKO Priority Measures, Policy goals, SDG, SDO, Indicators WB Donor System EAMIS IPSIS IPSIS Indicators data Disbursement information entered by Donors Institutions list, Budget programs, projects, outputs and planned budget data, budget execution data, value of KPI s Italy donor system Priority Measures, Policy goals, pillars, strategic goals, specific objectives, indicators INSTAT BPPM P O R T A L AFMIS P I M DMFAS MTBP Disbursements data from treasury for donor funded projects Payroll Invoices CUSTOMS HRMIS Budget plan Public Budget execution Procurement system Existing integrations with AGFIS Funds availability status AGFIS Monthly balances incomes and outcomes Social and health insurance PIU for foreign financing projects disbursements and expenses tax payments Tax
AGFIS Key objectives: Monitoring and managing government liquidities, Perform budget execution and accurate accounting of all transactions of central and local government (electronic audit track), Common Internal Financial Control Framework, Preparation of consolidated financial reports for the Government.
Action Plan of Public Finance Management Sectoral Strategy revised on 2020-2022
Functional developments & AGFIS integration with several systems Aiming for unification and digitalization of business processes In the framework of strengthening and improving the work processes for the execution of the general government budget, its monitoring and the increase in the quality of decision-making, the Government Financial Information System (AGFIS) has already been integrated with several systems in public finance and beyond, specifically:
E-BS Financials, R12 Version The integration of AGFIS with the Public Procurement Agency s System The integration of AGFIS with the C@T's System e-payments of General Directorate of Taxes 2019 The integration of AGFIS with the banking system 2019 2015 Approved budget amounts from MTBP (in beginning of the year) 2019-2022 2010 2011-2023 Integration of AGFIS with HRMIS of Department of Public Administration (AFMIS) 122 institutions Final Acceptance (design & test) Implemented live - September 2010 Upgraded in 2013-R12 Oracle Version Expansion of SIFQ: Until 2022 to 15 spending units, During 2023 to 5 new spending units.
AGFIS integration with several systems (ongoing) The Instruction No.24, dated August 29, 2019 On Web Portal and Electronic Archive implementation by all general government units for sending and archiving the supportive documentation on financial transactions executed through AGFIS , updated (No.17, dated on July 06,2021). The documentation of expenditures transactions are scanned and electronically signed from authorizing/executive officers of spending units of central/local government, to be approved from responsible structure of Treasury District Office (TDO) into AGFIS. Elimination of paper-based workflow and arranging common information space. Formalization and unification of primary document forms. As a part of fully digital procedures and audit track.
HRMIS Integration with Oracle Treasury AGFIS for implementation of the Employees Salary Payment Service Workflow in the process of execution for each transaction Council of Ministers Decision No. 833, dated 28.10.2020 "On detailed rules for the content, procedure and administration of personnel files and the central personnel register" -Creates, administers and reflects the data in CPR -Use the collaboration platform "administrata.al" for reporting and development/management of human resources processes -Maintains, completes, organizes and administers personnel files for each employee that affect the salary calculation -Prepares the payroll based on the processing of information in HRMIS and the attendance list -Creates and administers the CPR-Central Personnel Register (including Salary Module) -Creates and administers the cooperation platform "administrata.al" to manage the human resources of spending units -Approves instructions/regulations of operation, use, interaction and user manuals -Determines Personnel file s form/electronic elements -Provides assistance to spending units for completing the elements of the spending order (codification of the budget structure and references of the transitory bank account of salaries) HRMIS HRMIS MoFE Spending Unit DoPA Spending Unit -Payroll Invoice Interface Upload/Validate/Import -Creates a new batch for salary invoices Code of Spending unit:1010001 -Payables Open Interface Import 1010001 DoPA Payroll 2023 -Invoices by the HRMIS system will appear in the batch HRMIS -Complete the missing elements in the liability account combination -Validates the invoice, creates the accounting and initiates approval. -Supervises the status of the spending order to ensure the successful completion of automatic checks, evaluation and approval by AGFIS. -AGFIS centrally orders payment of the expenses of the salaries of the employees in total for each commercial bank. Payroll Invoice Interface-AFMIS uploads the file sent by HRMIS AGFIS AGFIS Spending Unit TDO TDO GDT
New internal control rules to prevent users errors Form personalization for accounting registration Cross validation rules for accounting registration Prebuilt formulas for financial consolidation automation Monitoring reports for detect controls Predefined controls during importing data from other system of integration Separate functional responsibilities according to the job position for each user Authorization of transactions by a second person/approval transaction flow (minimum 2 levels) Control when using supplier/creditor bank accounts (commitment or expense order level)
AGFIS Republic of Albania Republic of Albania Ministry of Finance and Economy Ministry of Finance and Economy General Directorate of Treasury General Directorate of Treasury
Output of Payables Open Interface Import -All financial documents that are created in the payroll module in CPR, including payrolls, expense orders and information on bank transfer to the individual employee account, are signed electronically and saved in PDF format. -All financial documents are printed and physically signed for approval purposes at the relevant treasury branch, control and archiving.
HRMIS Information submitted to commercial bank In organic / Over organic Accoun Number Name Surname Bank Net salary Emer_Mbimer_01 Within organic 613,299,365,186 BANKA RAIFFEISEN sh.a. 122,092 Emer_Mbimer_02 Within organic 270,082,615,269 BANKA E BASHKUAR E SHQIPERISE sh.a. 110,164 Emer_Mbimer_03 Within organic 856,630,162,996 VENETO BANKA sh.a. 101,763 Emer_Mbimer_92 Within organic 624,004,432,473 BANKA AMERIKANE E INVESTIMEVE sh.a. 41,948 Emer_Mbimer_93 Within organic 179,106,493,597 BANKA E KREDITIT TE SHQIPERISE sh.a. 42,687 Emer_Mbimer_94 Within organic 582,617,728,270 BANKA CREDINS sh.a. 41,952 Emer_Mbimer_95 Within organic 698,299,023,978 BANKA SOCIETE GENERALE ALBANIA sh.a. 42,823 Emer_Mbimer_96 Within organic 372,923,896,517 BANKA UNION sh.a. BANKA E PARE E INVESTIMEVE, ALBANIA sh.a. 41,948 Emer_Mbimer_97 Total for employees approved in organic Total for employees approved in organic Within organic 408,634,412,850 42,687 7,846,636 7,846,636 Emer_Mbimer_101 Over organic 909,223,329,572 BANKA RAIFFEISEN sh.a. 27,971 Emer_Mbimer_103 Over organic 470,275,630,622 VENETO BANKA sh.a. 30,303 Emer_Mbimer_109 Over organic 796,078,743,955 BANKA INTESA SANPAOLO ALBANIA sh.a. 36,344 Emer_Mbimer_110 Total employees with temporary contract over organic Total employees with temporary contract over organic Over organic 691,006,968,825 BANKA PROCREDIT sh.a. 37,380 326,160 326,160 Total for all employees Total for all employees 8,172,796 8,172,796
AGFIS SYSTEM ARCHITECTURE (Oracle) Commitments EXTERNAL SYS PURCHASING Bank Statements Tax and Custom Revenues, Fixed Asset Journals off line Budgetary Institutions Inventory Journals, PIU Reports Health and Social Institute reports PO Invoice matching Expenditures, Payments Financial Reports PAYABLES Bank Reconciliation Asset Addition Journal Inquiries GENERAL LEDGER Reviews & Inquiry Capitalization Transfers, Depreciation, Retirements FIXED ASSETS CASH MANAGEMENT Balance Inquiries Appropriation registration Budget Revisions Bank Reconciliation (Non-Tax) Receivables, Receipts BUDGETING RECEIVABLES
AFMIS Modules AFMIS Modules 01 Web Portal 02 Public Investment Management 03 Medium Term Budget Planning 04 Budget Program Performance Monitoring 05 Electronic Archive (Treasury documentation Portal) 06 Administration Panel
