Escambia County School District Travel Claim Process
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Go to the Escambia County School District Website
https://ecsd-fl.schoolloop.com/
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Click on the Staff Page
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Scroll down to
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Liquid Office - T2 – Out Of County Travel
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Click on the link and log into Opentext/Liquid Office
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This will open and go directly to the T-2 claim
Request for Travel Authorization
Request for Travel Authorization
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Enter your Social Security Number then click on Lookup
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This will pull up your demographic information
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Verify the information
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Complete the box “Refer Travel Questions to: Secretary/Bookkeeper
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Exceptional Student Education box – Click on Yes or No
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Section 2 – Method of Travel
Section 2 – Method of Travel
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Click on the box/boxes that
apply and enter the estimated
total.
Section 3 – Estimated Subsistence
Section 3 – Estimated Subsistence
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Enter all estimated expenses
that apply
Section 4 – Other Estimated
Section 4 – Other Estimated
Expenses
Expenses
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Enter all estimated expenses
that apply
Section 5 – Summary of Estimated
Section 5 – Summary of Estimated
Expenses to be Incurred
Expenses to be Incurred
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Complete both the “Expenses”
box and the “Funding Sources"
box
Do you know the account coding for this travel?
Do you know the account coding for this travel?
Select
Yes
or
No
Who is managing this?
Who is managing this?
(
Very important
to select the correct Department as this helps route the claim to the correct
approvers.)
Principal Travel – Always select Elementary, Middle or High School Level Director
Most other travelers – Select My School/Cost Center
Travelers using special program funds (Workforce, Title I, etc.)- Select appropriate
choice
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Add Attachments
Add Attachments
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Click on the “Add Attachments”
tab
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Attach all backup documentation
required in having your claim
approved.
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Agenda/Schedule of Events
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Rental Car Reservation Request
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Any other documentation that
deems necessary
Memo Box
Memo Box
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Any information that would help
approvers understand your
travel expenses. Example, DOE
is paying for lodging, leaving a
day early due to having to set up
the conference.
**
Reverify all the information is correct on the claim
Reverify all the information is correct on the claim
**
1. Click on the Signature Box
2. Select
Go
Go
at the bottom of the page
3. That will send you to a second page where you will click on
SEND
SEND
Congratulations!
Congratulations!
Your claim has been sent to the next approver
Your claim has been sent to the next approver
How do I track my claim?
How do I track my claim?
1.
Log into Liquid Office
2.
Go to the Sent Items Tab
3.
Click the little “blue man”
4.
This will take you to the “Progress Map”
5.
Scroll down until you see a green dot. This is the approval level of where your
claim located.
For more information regarding travel procedures visit the
Accounting Operations Website at
https://ecsd-fl.schoolloop.com/acctoper
Or
Contact Travel Accounting
850-469-6191
sbarnes@ecsdfl.us
Learn how to submit an out-of-county travel claim (T-2) through the Escambia County School District website. Follow a step-by-step guide from requesting travel authorization to completing the expense details for approval. Ensure to include the necessary budget coding and attachments for a smooth claim process.
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Presentation Transcript
LIQUID OFFICE Submitting an Out of County Travel Claim T-2
Filing a T Filing a T- -2 Claim 2 Claim Go to the Escambia County School District Website https://ecsd-fl.schoolloop.com/ Click on the Staff Page Scroll down to Liquid Office - T2 Out Of County Travel Click on the link and log into Opentext/Liquid Office This will open and go directly to the T-2 claim
Request for Travel Authorization Enter your Social Security Number then click on Lookup This will pull up your demographic information Verify the information Complete the box Refer Travel Questions to: Secretary/Bookkeeper Exceptional Student Education box Click on Yes or No
Section 1 Section 1 Destination and Purpose of Trip Destination and Purpose of Trip Complete ALL information Complete ALL information Section 2 Method of Travel Click on the box/boxes that apply and enter the estimated total. Section 4 Other Estimated Expenses Enter all estimated expenses that apply Section 3 Estimated Subsistence Enter all estimated expenses that apply Section 5 Summary of Estimated Expenses to be Incurred Complete both the Expenses box and the Funding Sources" box
Do you know the account coding for this travel? Select Yes or No Who is managing this? (Very important to select the correct Department as this helps route the claim to the correct approvers.) Principal Travel Always select Elementary, Middle or High School Level Director Most other travelers Select My School/Cost Center Travelers using special program funds (Workforce, Title I, etc.)- Select appropriate choice
Budget Coding (Very Important Very Important-the form gets routed based on the Facility/Cost Center in the Budget Code, so it is important that field is entered prior to the Supervisors Approval. If for some reason the budget code is not known at the moment the Facility/Cost Center needs to be added so it can route to the correct approver.) Add the full budget code with your work location cost center Add the full budget code with your work location cost center Add Attachments Memo Box Click on the Add Attachments tab Attach all backup documentation required in having your claim approved. Agenda/Schedule of Events Rental Car Reservation Request Any other documentation that deems necessary Any information that would help approvers understand your travel expenses. Example, DOE is paying for lodging, leaving a day early due to having to set up the conference.
**Reverify all the information is correct on the claim** 1. Click on the Signature Box 2. Select Go at the bottom of the page 3. That will send you to a second page where you will click on SEND Congratulations! Your claim has been sent to the next approver How do I track my claim? 1. 2. 3. Log into Liquid Office Go to the Sent Items Tab Click the little blue man 4. 5. This will take you to the Progress Map Scroll down until you see a green dot. This is the approval level of where your claim located.
For more information regarding travel procedures visit the Accounting Operations Website at https://ecsd-fl.schoolloop.com/acctoper Or Contact Travel Accounting 850-469-6191 sbarnes@ecsdfl.us
