Enrollment Management System Overview
SUPER 2.0 Enrollment
System for University Planning, Evaluation & Reporting
SUPER is:
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Data collection and management system
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Information resource for everyone in the office
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Tool for reporting impact – county and statewide
SUPER is critical for:
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Civil Rights report
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4-H Enrollment report
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Annual Impact Statements
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Grants (TNCEP, etc.)
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Reports to Stakeholders, Advisory Committees, Clientele
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Performance Appraisal
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Dossier/Promotion
Who has to be enrolled in SUPER?
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4-H members
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Volunteers for all program areas
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County Agriculture Committee
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FCE members
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All Advisory Councils
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Master Gardeners
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Anyone that is on a mailing list
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TNCEP Coalition members & partners
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Participants in fee-based programs
Enrollment is a Team Effort
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Administrative Assistants often enter most of enrollment
•
Extension Agents provide
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enrollment forms
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Lists
•
Communication is the key
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Discuss strategies for naming and organizing Enrollment
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Update groups as needed throughout the year
Enrollment
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Manage
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Manage is the first place to start in enrollment
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Setup Clubs & Groups
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Interests, Activities, Awards, Committees
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Enrollment
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Search
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Is used to verify the person you want to enroll is not in the system –
important so no duplicates are enrolled
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Enroll
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Choose Adult or Youth in drop down Enrollment menu
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4-H Youth Development Clubs and Groups must have residence,
grade & date of birth information
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Additional options available (Interests, Volunteerism, Committees,
Activities, Awards, & Courses/Events)
Enrollment Resources
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SUPER Tip Sheets and Help or go to “Help” in SUPER 2.0
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https://extension.tennessee.edu/eesd/Pages/SUPER-Tip-Sheets-
and-Help.aspx
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SUPER 2.0 Enrollment User Guide
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4 SUPER 2 Enrollment Videos
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Enrolling Clientele
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Volunteer Enrollment
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Enrollment Manage Feature
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Creating Enrollment Reports
Enrollment Resources
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SUPER 2.0 Enrollment User Guide
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https://extension.tennessee.edu/eesd/Documents/SUPER/Help
Files/EnrollmentUsersGuide.pdf
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Search Feature
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Enrollment – Youth and Adult
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Volunteer Management
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Assign Feature
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Manage Feature
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4-H Enrollment Report
Enrollment
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Filter
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The filter feature can be used to pull out data for a report,
mailing labels, and more.
–
Verify volunteer status
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Find activities, awards, types, etc.
–
Racial/ethnic makeup for clubs
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Mailing lists for Civil Rights
Interests = Mailing Lists
•
There has never been a better time to update mailing
lists in SUPER than right now.
•
All Interest lists in SUPER should appear as Mailing
Lists in the Annual County Civil Rights Report.
ANR Standard Interest List (Partial)
Aquaculture
Commercial Vegetable
Co. Forestry Assoc.
Dairy
Emergency Mgmt
Forage
Forestry
Gardening
Goats
Rural Business
Sheep
Small Fruits and Nuts
Swine
Tobacco
Urban Forestry
Viticulture
Wildlife
Grains
Horse
Horticulture
MANAGE Participants
Master Beef
Master Gardener
Master Logger
Orchard
Organic
Committees
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County 4-H/ANR/FCS Advisory Council
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County Agriculture Committee
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County Extension Advisory Council
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County Resource Development Committee
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Select Role, Term, and Appointment Dates
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All committees appear in County Civil Rights Report
FCS Standard Committees
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County Agriculture Committee
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County Extension Advisory Council
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County FCE Council
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County FCS Advisory Council
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TSU EFNEP Advisory Board
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TSU SNAP-Ed Coalition
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UT EFNEP Advisory Board
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UT TNCEP Coalition
Filter Uses
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Used to make mailing labels
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Verify members/volunteers (Club Rosters)
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Used for registration
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Create quick group emails
2019 Enrollment Roll-Up
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SUPER rolls up on August 15 each year
•
Clear 4-H Club rosters after August 15
•
Adults will remain active
•
This may change in 2020
Enrollment
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Re-enrolling
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Youth
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4-H must edit each person
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Club
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Projects
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Adults
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Not necessary to re-enroll starting in 2019
Additional Video Resources
•
Setting Up and Editing 4-H Clubs – Anastasia Wheeler
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Enrolling and Re-enrolling 4-H Members – Kelly Grant
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Exporting to Excel, Creating Mailing Labels, and Making
Lists – Kelly Grant
•
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https://liveutk.sharepoint.com/sites/UTIA/EXT/eastern/Site
Pages/Agent%20Resources.aspx
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Current Modules in SUPER 2.0
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Delivery
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Enrollment
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Profile – Dossier
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Child Protection
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https://super2.tennessee.edu/
WARNING
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Annual 4-H Enrollment Report
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Due August 1 every year
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Region Staff Reviews and recommends improvements
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Counties usually have 7-10 days to make revisions before
lock date for Roll-Up
4-H Enrollment
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Time-line and Data Management 4-H Enrollment Tip Sheet
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https://extension.tennessee.edu/eesd/Documents/SUPER/HelpF
iles/EnrollmentTimelineandDataManagement.pdf
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Recommended Monthly Timeline and Tips for 4-H Enrollment
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Enrollment Roll-Up Information
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View a 4-H Enrollment Report – SUPER Demo
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Live Stats Available in Real Time with 1 Click
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View Past 4-H Enrollment Reports
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Keys to 4-H Enrollment Report
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Manage 4-H Clubs and Update Yearly
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All 4-H Members Enrolled
•
Review High School Enrollment Numbers by Grade Level
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All Activities Assigned
•
Strive To Have More Activities as County 4-H Program Grows
•
Use Appropriate Levels for Activities (Local, County, Regional, etc.)
4-H Standard Activities
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4-H Target Smart Camp
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Academic Conf.
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Air Pistol
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All Star Conf. - Fall
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All Star Conf. - Spring
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Archery
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Baking
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Beef Heifer Show
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Beef Heifer Showmanship
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Beef Skillathon
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Beef Steer Show
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Beef Steer Showmanship
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Camp Jr. High Camp
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Camp Junior Camp
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Camp: Teen training
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Clothing and Textiles: Fun with Fashion
4-H Standard Activities
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Clover Bowl, History Bowl
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Community Service / Service Learning
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Companion Animals: Dog & Cat Show
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Congress
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Crop Exhibit
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Dairy Quiz Bowl
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Dairy Show
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Dairy Showmanship
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Dairy Skillathon
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Dairy Steer Show
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Demonstration
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Electricity / Energy: Electric Camp
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Entomology: (Beekeeping Essay, bee
exhibits, etc.)
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Exchange Trips
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Explore 4-H Project Books
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Fair Activities (count all together)
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Fashion and Design Conference
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Fashion show, Clover Collection
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FCS Skill-a-thon
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Foods and Nutrition Activities
4-H Standard Activities
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Goat Show
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Goat Showmanship
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Goat Skillathon
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Healthy Living and Physical
Activity
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Horse Bowl
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Horse Hippology
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Horse Show
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Hunting
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Judging - Consumer Decision Making
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Judging - Dairy
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Judging - Dairy Products
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Judging - Forestry
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Judging - Horse
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Judging - Land
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Judging - Life Skills
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Judging - Livestock
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Judging - Meats Science
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Judging - Poultry
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Judging - Wildlife
4-H Standard Activities
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June Dairy Month, Dairy Foods
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Line and Design Activities
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Livestock Quiz Bowl
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Make it with Wool
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Muzzeloading
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Officer Training
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On My Own
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Outdoor Meat Cookery
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Performing Arts and Recreation
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Photo Search
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Piggy Bank Pageant
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Portfolios/Project books
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Posters
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Poultry Chick Chain
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Poultry Show
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Public Speaking
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Quilting Activities
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Rabbit Show
4-H Standard Activities
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Rifle
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Roundup
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Sewing Exhibit
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Sheep Skillathon
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Sheep: Ewe Breeding Showmanship
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Sheep: Ewe Breeding/Commercial
Ewe Show
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Sheep: Market Lamb Show
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Sheep: Market Lamb/ Comercial Ewe
Showmanship
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Sheep: Wool & Woolies
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Shooting Sports
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Shotgun
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Southern Region Teen Leadership Conf.
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STEM: GIS/GPS, Robotics, etc.
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Swine Showmanship
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Swine Skillathon
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Swine: Breeding Gilt Show
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Swine: Market Hog Show
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Table Top Exhibits and Displays
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Teen leadership
SUPER 2.0 Enrollment
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The SUPER 2.0 Enrollment System is a data collection and management tool critical for various reports and stakeholders in university planning and evaluation. It facilitates enrollment for 4-H members, volunteers, committees, and more. Enrollment is a team effort involving administrative assistants and extension agents. The system allows for easy verification, enrollment setup, and management of clubs and groups. Various resources and tips are available for successful enrollment processes.
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Presentation Transcript
SUPER System for University Planning, Evaluation & Reporting
SUPER is: Data collection and management system Information resource for everyone in the office Tool for reporting impact county and statewide 3
SUPER is critical for: Civil Rights report 4-H Enrollment report Annual Impact Statements Grants (TNCEP, etc.) Reports to Stakeholders, Advisory Committees, Clientele Performance Appraisal Dossier/Promotion 4
Who has to be enrolled in SUPER? 4-H members Volunteers for all program areas County Agriculture Committee FCE members All Advisory Councils Master Gardeners Anyone that is on a mailing list TNCEP Coalition members & partners Participants in fee-based programs
Enrollment is a Team Effort Administrative Assistants often enter most of enrollment Extension Agents provide enrollment forms Lists Communication is the key Discuss strategies for naming and organizing Enrollment Update groups as needed throughout the year
Enrollment Manage Manage is the first place to start in enrollment Setup Clubs & Groups Interests, Activities, Awards, Committees Standard items should be used for enrollment whenever possible Unit items are specific to your county and are sometimes necessary
Enrollment Search Is used to verify the person you want to enroll is not in the system important so no duplicates are enrolled Enroll Choose Adult or Youth in drop down Enrollment menu The items with a red * are required 4-H Youth Development Clubs and Groups must have residence, grade & date of birth information Additional options available (Interests, Volunteerism, Committees, Activities, Awards, & Courses/Events)
Enrollment Resources SUPER Tip Sheets and Help or go to Help in SUPER 2.0 https://extension.tennessee.edu/eesd/Pages/SUPER-Tip-Sheets- and-Help.aspx SUPER 2.0 Enrollment User Guide 4 SUPER 2 Enrollment Videos Enrolling Clientele Volunteer Enrollment Enrollment Manage Feature Creating Enrollment Reports
Enrollment Resources SUPER 2.0 Enrollment User Guide https://extension.tennessee.edu/eesd/Documents/SUPER/Help Files/EnrollmentUsersGuide.pdf Search Feature Enrollment Youth and Adult Volunteer Management Assign Feature Manage Feature 4-H Enrollment Report
Enrollment Filter The filter feature can be used to pull out data for a report, mailing labels, and more. Verify volunteer status Find activities, awards, types, etc. Racial/ethnic makeup for clubs Mailing lists for Civil Rights
Interests = Mailing Lists There has never been a better time to update mailing lists in SUPER than right now. All Interest lists in SUPER should appear as Mailing Lists in the Annual County Civil Rights Report.
ANR Standard Interest List (Partial) Aquaculture Commercial Vegetable Co. Forestry Assoc. Dairy Emergency Mgmt Forage Forestry Gardening Goats Grains Horse Horticulture MANAGE Participants Master Beef Master Gardener Master Logger Orchard Organic Rural Business Sheep Small Fruits and Nuts Swine Tobacco Urban Forestry Viticulture Wildlife
Committees County 4-H/ANR/FCS Advisory Council County Agriculture Committee County Extension Advisory Council County Resource Development Committee Select Role, Term, and Appointment Dates All committees appear in County Civil Rights Report
FCS Standard Committees County Agriculture Committee County Extension Advisory Council County FCE Council County FCS Advisory Council TSU EFNEP Advisory Board TSU SNAP-Ed Coalition UT EFNEP Advisory Board UT TNCEP Coalition
Filter Uses Used to make mailing labels Verify members/volunteers (Club Rosters) Used for registration Create quick group emails
2019 Enrollment Roll-Up SUPER rolls up on August 15 each year Clear 4-H Club rosters after August 15 Adults will remain active This may change in 2020
Enrollment Re-enrolling Youth 4-H must edit each person Club Projects Adults Not necessary to re-enroll starting in 2019
Additional Video Resources Setting Up and Editing 4-H Clubs Anastasia Wheeler Enrolling and Re-enrolling 4-H Members Kelly Grant Exporting to Excel, Creating Mailing Labels, and Making Lists Kelly Grant Managing 4-H Activities Robyn Elswick https://liveutk.sharepoint.com/sites/UTIA/EXT/eastern/Site Pages/Agent%20Resources.aspx Must See TV!
Current Modules in SUPER 2.0 Delivery Enrollment Profile Dossier Child Protection https://super2.tennessee.edu/
WARNING YOU WILL ENCOUNTER 4-H
Annual 4-H Enrollment Report Due August 1 every year Region Staff Reviews and recommends improvements Counties usually have 7-10 days to make revisions before lock date for Roll-Up
4-H Enrollment Time-line and Data Management 4-H Enrollment Tip Sheet https://extension.tennessee.edu/eesd/Documents/SUPER/HelpF iles/EnrollmentTimelineandDataManagement.pdf Recommended Monthly Timeline and Tips for 4-H Enrollment Enrollment Roll-Up Information SUPER rolls up on August 15 each year
View a 4-H Enrollment Report SUPER Demo Live Stats Available in Real Time with 1 Click View Past 4-H Enrollment Reports Keys to 4-H Enrollment Report Manage 4-H Clubs and Update Yearly All 4-H Members Enrolled Review High School Enrollment Numbers by Grade Level All Activities Assigned Strive To Have More Activities as County 4-H Program Grows Use Appropriate Levels for Activities (Local, County, Regional, etc.)
4-H Standard Activities Beef Heifer Show Beef Heifer Showmanship Beef Skillathon Beef Steer Show Beef Steer Showmanship Camp Jr. High Camp Camp Junior Camp Camp: Teen training Clothing and Textiles: Fun with Fashion 4-H Target Smart Camp Academic Conf. Air Pistol All Star Conf. - Fall All Star Conf. - Spring Archery Baking
4-H Standard Activities Demonstration Electricity / Energy: Electric Camp Entomology: (Beekeeping Essay, bee exhibits, etc.) Exchange Trips Explore 4-H Project Books Fair Activities (count all together) Fashion and Design Conference Fashion show, Clover Collection FCS Skill-a-thon Foods and Nutrition Activities Clover Bowl, History Bowl Community Service / Service Learning Companion Animals: Dog & Cat Show Congress Crop Exhibit Dairy Quiz Bowl Dairy Show Dairy Showmanship Dairy Skillathon Dairy Steer Show
4-H Standard Activities Goat Show Goat Showmanship Goat Skillathon Healthy Living and Physical Activity Horse Bowl Horse Hippology Horse Show Hunting Judging - Consumer Decision Making Judging - Dairy Judging - Dairy Products Judging - Forestry Judging - Horse Judging - Land Judging - Life Skills Judging - Livestock Judging - Meats Science Judging - Poultry Judging - Wildlife
4-H Standard Activities Photo Search Piggy Bank Pageant Portfolios/Project books Posters Poultry Chick Chain Poultry Show Public Speaking Quilting Activities Rabbit Show June Dairy Month, Dairy Foods Line and Design Activities Livestock Quiz Bowl Make it with Wool Muzzeloading Officer Training On My Own Outdoor Meat Cookery Performing Arts and Recreation
4-H Standard Activities Shooting Sports Shotgun Southern Region Teen Leadership Conf. STEM: GIS/GPS, Robotics, etc. Swine Showmanship Swine Skillathon Swine: Breeding Gilt Show Swine: Market Hog Show Table Top Exhibits and Displays Teen leadership Rifle Roundup Sewing Exhibit Sheep Skillathon Sheep: Ewe Breeding Showmanship Sheep: Ewe Breeding/Commercial Ewe Show Sheep: Market Lamb Show Sheep: Market Lamb/ Comercial Ewe Showmanship Sheep: Wool & Woolies
SUPER 2.0 Enrollment Comments & Questions
