Enrollment Management System Overview

 
 
SUPER 2.0 Enrollment
 
 
System for University Planning, Evaluation & Reporting
 
 
SUPER is:
Data collection and management system
Information resource for everyone in the office
Tool for reporting impact – county and statewide
 
 
SUPER is critical for:
Civil Rights report
4-H Enrollment report
Annual Impact Statements
Grants (TNCEP, etc.)
Reports to Stakeholders, Advisory Committees, Clientele
Performance Appraisal
Dossier/Promotion
 
 
Who has to be enrolled in SUPER?
4-H members
Volunteers for all program areas
County Agriculture Committee
FCE members
All Advisory Councils
Master Gardeners
Anyone that is on a mailing list
TNCEP Coalition members & partners
Participants in fee-based programs
 
 
Enrollment is a Team Effort
Administrative Assistants often enter most of enrollment
Extension Agents provide
enrollment forms
Lists
Communication is the key
Discuss strategies for naming and organizing Enrollment
Update groups as needed throughout the year
 
 
Enrollment
Manage
Manage is the first place to start in enrollment
Setup Clubs & Groups
Interests, Activities, Awards, Committees
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Enrollment
Search
Is used to verify the person you want to enroll is not in the system –
important so no duplicates are enrolled
Enroll
Choose Adult or Youth in drop down Enrollment menu
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4-H Youth Development Clubs and Groups must have residence,
grade & date of birth information
Additional options available (Interests, Volunteerism, Committees,
Activities, Awards, & Courses/Events)
 
 
Enrollment Resources
SUPER Tip Sheets and Help or go to “Help” in SUPER 2.0
https://extension.tennessee.edu/eesd/Pages/SUPER-Tip-Sheets-
and-Help.aspx
SUPER 2.0 Enrollment User Guide
4 SUPER 2 Enrollment Videos
Enrolling Clientele
Volunteer Enrollment
Enrollment Manage Feature
Creating Enrollment Reports
 
 
Enrollment Resources
SUPER 2.0 Enrollment User Guide
https://extension.tennessee.edu/eesd/Documents/SUPER/Help
Files/EnrollmentUsersGuide.pdf
Search Feature
Enrollment – Youth and Adult
Volunteer Management
Assign Feature
Manage Feature
4-H Enrollment Report
 
 
Enrollment
Filter
The filter feature can be used to pull out data for a report,
mailing labels, and more.
Verify volunteer status
Find activities, awards, types, etc.
Racial/ethnic makeup for clubs
Mailing lists for Civil Rights
 
 
Interests = Mailing Lists
There has never been a better time to update mailing
lists in SUPER than right now.
All Interest lists in SUPER should appear as Mailing
Lists in the Annual County Civil Rights Report.
 
 
ANR Standard Interest List (Partial)
Aquaculture
Commercial Vegetable
Co. Forestry Assoc.
Dairy
Emergency Mgmt
Forage
Forestry
Gardening
Goats
Rural Business
Sheep
Small Fruits and Nuts
Swine
Tobacco
Urban Forestry
Viticulture
Wildlife
Grains
Horse
Horticulture
MANAGE Participants
Master Beef
Master Gardener
Master Logger
Orchard
Organic
 
 
Committees
County 4-H/ANR/FCS Advisory Council
County Agriculture Committee
County Extension Advisory Council
County Resource Development Committee
Select Role, Term, and Appointment Dates
All committees appear in County Civil Rights Report
 
 
FCS Standard Committees
County Agriculture Committee
County Extension Advisory Council
County FCE Council
County FCS Advisory Council
TSU EFNEP Advisory Board
TSU SNAP-Ed Coalition
UT EFNEP Advisory Board
UT TNCEP Coalition
 
 
Filter Uses
Used to make mailing labels
Verify members/volunteers (Club Rosters)
Used for registration
Create quick group emails
 
 
2019 Enrollment Roll-Up
SUPER rolls up on August 15 each year
Clear 4-H Club rosters after August 15
Adults will remain active
This may change in 2020
 
 
Enrollment
Re-enrolling
Youth
4-H must edit each person
Club
Projects
Adults
Not necessary to re-enroll starting in 2019
 
 
Additional Video Resources
Setting Up and Editing 4-H Clubs – Anastasia Wheeler
Enrolling and Re-enrolling 4-H Members – Kelly Grant
Exporting to Excel, Creating Mailing Labels, and Making
Lists – Kelly Grant
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https://liveutk.sharepoint.com/sites/UTIA/EXT/eastern/Site
Pages/Agent%20Resources.aspx
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Current Modules in SUPER 2.0
Delivery
Enrollment
Profile – Dossier
Child Protection
https://super2.tennessee.edu/
 
 
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Annual 4-H Enrollment Report
Due August 1 every year
Region Staff Reviews and recommends improvements
Counties usually have 7-10 days to make revisions before
lock date for Roll-Up
 
 
4-H Enrollment
Time-line and Data Management 4-H Enrollment Tip Sheet
https://extension.tennessee.edu/eesd/Documents/SUPER/HelpF
iles/EnrollmentTimelineandDataManagement.pdf
Recommended Monthly Timeline and Tips for 4-H Enrollment
Enrollment Roll-Up Information
 
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View a 4-H Enrollment Report – SUPER Demo
Live Stats Available in Real Time with 1 Click
View Past 4-H Enrollment Reports
Keys to 4-H Enrollment Report
Manage 4-H Clubs and Update Yearly
All 4-H Members Enrolled
Review High School Enrollment Numbers by Grade Level
All Activities Assigned
Strive To Have More Activities as County 4-H Program Grows
Use Appropriate Levels for Activities (Local, County, Regional, etc.)
 
 
4-H Standard Activities
4-H Target Smart Camp
 Academic Conf.
 Air Pistol
 All Star Conf. - Fall
 All Star Conf. - Spring
 Archery
 Baking
Beef Heifer Show
Beef Heifer Showmanship
Beef Skillathon
Beef Steer Show
Beef Steer Showmanship
Camp Jr. High Camp
Camp Junior Camp
Camp: Teen training
Clothing and Textiles: Fun with Fashion
 
 
4-H Standard Activities
 Clover Bowl, History Bowl
 Community Service / Service Learning
 Companion Animals: Dog & Cat Show
 Congress
 Crop Exhibit
 Dairy Quiz Bowl
 Dairy Show
 Dairy Showmanship
 Dairy Skillathon
 Dairy Steer Show
 Demonstration
 Electricity / Energy: Electric Camp
 Entomology: (Beekeeping Essay, bee
 
exhibits, etc.)
 Exchange Trips
 Explore 4-H Project Books
 Fair Activities (count all together)
 Fashion and Design Conference
 Fashion show, Clover Collection
 FCS Skill-a-thon
 Foods and Nutrition Activities
 
 
4-H Standard Activities
 Goat Show
 Goat Showmanship
 Goat Skillathon
 Healthy Living and Physical
 
Activity
 Horse Bowl
 Horse Hippology
 Horse Show
 Hunting
 Judging - Consumer Decision Making
 Judging - Dairy
 Judging - Dairy Products
 Judging - Forestry
 Judging - Horse
 Judging - Land
 Judging - Life Skills
 Judging - Livestock
 Judging - Meats Science
 Judging - Poultry
 Judging - Wildlife
 
 
4-H Standard Activities
 June Dairy Month, Dairy Foods
 Line and Design Activities
 Livestock Quiz Bowl
 Make it with Wool
 Muzzeloading
 Officer Training
 On My Own
 Outdoor Meat Cookery
 Performing Arts and Recreation
 Photo Search
 Piggy Bank Pageant
 Portfolios/Project books
 Posters
 Poultry Chick Chain
 Poultry Show
 Public Speaking
 Quilting Activities
 Rabbit Show
 
 
4-H Standard Activities
 Rifle
 Roundup
 Sewing Exhibit
 Sheep Skillathon
 Sheep: Ewe Breeding Showmanship
 Sheep: Ewe Breeding/Commercial
 
Ewe Show
 Sheep: Market Lamb Show
 Sheep: Market Lamb/ Comercial Ewe
 
Showmanship
 Sheep: Wool & Woolies
 Shooting Sports
 Shotgun
 Southern Region Teen Leadership Conf.
 STEM: GIS/GPS, Robotics, etc.
 Swine Showmanship
 Swine Skillathon
 Swine: Breeding Gilt Show
 Swine: Market Hog Show
 Table Top Exhibits and Displays
 Teen leadership
 
 
SUPER 2.0 Enrollment
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The SUPER 2.0 Enrollment System is a data collection and management tool critical for various reports and stakeholders in university planning and evaluation. It facilitates enrollment for 4-H members, volunteers, committees, and more. Enrollment is a team effort involving administrative assistants and extension agents. The system allows for easy verification, enrollment setup, and management of clubs and groups. Various resources and tips are available for successful enrollment processes.

  • Enrollment Management
  • Data Collection
  • University Planning
  • Stakeholder Reports
  • 4-H Enrollment

Uploaded on Sep 18, 2024 | 1 Views


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  1. SUPER 2.0 Enrollment

  2. SUPER System for University Planning, Evaluation & Reporting

  3. SUPER is: Data collection and management system Information resource for everyone in the office Tool for reporting impact county and statewide 3

  4. SUPER is critical for: Civil Rights report 4-H Enrollment report Annual Impact Statements Grants (TNCEP, etc.) Reports to Stakeholders, Advisory Committees, Clientele Performance Appraisal Dossier/Promotion 4

  5. Who has to be enrolled in SUPER? 4-H members Volunteers for all program areas County Agriculture Committee FCE members All Advisory Councils Master Gardeners Anyone that is on a mailing list TNCEP Coalition members & partners Participants in fee-based programs

  6. Enrollment is a Team Effort Administrative Assistants often enter most of enrollment Extension Agents provide enrollment forms Lists Communication is the key Discuss strategies for naming and organizing Enrollment Update groups as needed throughout the year

  7. Enrollment Manage Manage is the first place to start in enrollment Setup Clubs & Groups Interests, Activities, Awards, Committees Standard items should be used for enrollment whenever possible Unit items are specific to your county and are sometimes necessary

  8. Enrollment Search Is used to verify the person you want to enroll is not in the system important so no duplicates are enrolled Enroll Choose Adult or Youth in drop down Enrollment menu The items with a red * are required 4-H Youth Development Clubs and Groups must have residence, grade & date of birth information Additional options available (Interests, Volunteerism, Committees, Activities, Awards, & Courses/Events)

  9. Enrollment Resources SUPER Tip Sheets and Help or go to Help in SUPER 2.0 https://extension.tennessee.edu/eesd/Pages/SUPER-Tip-Sheets- and-Help.aspx SUPER 2.0 Enrollment User Guide 4 SUPER 2 Enrollment Videos Enrolling Clientele Volunteer Enrollment Enrollment Manage Feature Creating Enrollment Reports

  10. Enrollment Resources SUPER 2.0 Enrollment User Guide https://extension.tennessee.edu/eesd/Documents/SUPER/Help Files/EnrollmentUsersGuide.pdf Search Feature Enrollment Youth and Adult Volunteer Management Assign Feature Manage Feature 4-H Enrollment Report

  11. Enrollment Filter The filter feature can be used to pull out data for a report, mailing labels, and more. Verify volunteer status Find activities, awards, types, etc. Racial/ethnic makeup for clubs Mailing lists for Civil Rights

  12. Interests = Mailing Lists There has never been a better time to update mailing lists in SUPER than right now. All Interest lists in SUPER should appear as Mailing Lists in the Annual County Civil Rights Report.

  13. ANR Standard Interest List (Partial) Aquaculture Commercial Vegetable Co. Forestry Assoc. Dairy Emergency Mgmt Forage Forestry Gardening Goats Grains Horse Horticulture MANAGE Participants Master Beef Master Gardener Master Logger Orchard Organic Rural Business Sheep Small Fruits and Nuts Swine Tobacco Urban Forestry Viticulture Wildlife

  14. Committees County 4-H/ANR/FCS Advisory Council County Agriculture Committee County Extension Advisory Council County Resource Development Committee Select Role, Term, and Appointment Dates All committees appear in County Civil Rights Report

  15. FCS Standard Committees County Agriculture Committee County Extension Advisory Council County FCE Council County FCS Advisory Council TSU EFNEP Advisory Board TSU SNAP-Ed Coalition UT EFNEP Advisory Board UT TNCEP Coalition

  16. Filter Uses Used to make mailing labels Verify members/volunteers (Club Rosters) Used for registration Create quick group emails

  17. 2019 Enrollment Roll-Up SUPER rolls up on August 15 each year Clear 4-H Club rosters after August 15 Adults will remain active This may change in 2020

  18. Enrollment Re-enrolling Youth 4-H must edit each person Club Projects Adults Not necessary to re-enroll starting in 2019

  19. Additional Video Resources Setting Up and Editing 4-H Clubs Anastasia Wheeler Enrolling and Re-enrolling 4-H Members Kelly Grant Exporting to Excel, Creating Mailing Labels, and Making Lists Kelly Grant Managing 4-H Activities Robyn Elswick https://liveutk.sharepoint.com/sites/UTIA/EXT/eastern/Site Pages/Agent%20Resources.aspx Must See TV!

  20. Current Modules in SUPER 2.0 Delivery Enrollment Profile Dossier Child Protection https://super2.tennessee.edu/

  21. WARNING YOU WILL ENCOUNTER 4-H

  22. Annual 4-H Enrollment Report Due August 1 every year Region Staff Reviews and recommends improvements Counties usually have 7-10 days to make revisions before lock date for Roll-Up

  23. 4-H Enrollment Time-line and Data Management 4-H Enrollment Tip Sheet https://extension.tennessee.edu/eesd/Documents/SUPER/HelpF iles/EnrollmentTimelineandDataManagement.pdf Recommended Monthly Timeline and Tips for 4-H Enrollment Enrollment Roll-Up Information SUPER rolls up on August 15 each year

  24. View a 4-H Enrollment Report SUPER Demo Live Stats Available in Real Time with 1 Click View Past 4-H Enrollment Reports Keys to 4-H Enrollment Report Manage 4-H Clubs and Update Yearly All 4-H Members Enrolled Review High School Enrollment Numbers by Grade Level All Activities Assigned Strive To Have More Activities as County 4-H Program Grows Use Appropriate Levels for Activities (Local, County, Regional, etc.)

  25. 4-H Standard Activities Beef Heifer Show Beef Heifer Showmanship Beef Skillathon Beef Steer Show Beef Steer Showmanship Camp Jr. High Camp Camp Junior Camp Camp: Teen training Clothing and Textiles: Fun with Fashion 4-H Target Smart Camp Academic Conf. Air Pistol All Star Conf. - Fall All Star Conf. - Spring Archery Baking

  26. 4-H Standard Activities Demonstration Electricity / Energy: Electric Camp Entomology: (Beekeeping Essay, bee exhibits, etc.) Exchange Trips Explore 4-H Project Books Fair Activities (count all together) Fashion and Design Conference Fashion show, Clover Collection FCS Skill-a-thon Foods and Nutrition Activities Clover Bowl, History Bowl Community Service / Service Learning Companion Animals: Dog & Cat Show Congress Crop Exhibit Dairy Quiz Bowl Dairy Show Dairy Showmanship Dairy Skillathon Dairy Steer Show

  27. 4-H Standard Activities Goat Show Goat Showmanship Goat Skillathon Healthy Living and Physical Activity Horse Bowl Horse Hippology Horse Show Hunting Judging - Consumer Decision Making Judging - Dairy Judging - Dairy Products Judging - Forestry Judging - Horse Judging - Land Judging - Life Skills Judging - Livestock Judging - Meats Science Judging - Poultry Judging - Wildlife

  28. 4-H Standard Activities Photo Search Piggy Bank Pageant Portfolios/Project books Posters Poultry Chick Chain Poultry Show Public Speaking Quilting Activities Rabbit Show June Dairy Month, Dairy Foods Line and Design Activities Livestock Quiz Bowl Make it with Wool Muzzeloading Officer Training On My Own Outdoor Meat Cookery Performing Arts and Recreation

  29. 4-H Standard Activities Shooting Sports Shotgun Southern Region Teen Leadership Conf. STEM: GIS/GPS, Robotics, etc. Swine Showmanship Swine Skillathon Swine: Breeding Gilt Show Swine: Market Hog Show Table Top Exhibits and Displays Teen leadership Rifle Roundup Sewing Exhibit Sheep Skillathon Sheep: Ewe Breeding Showmanship Sheep: Ewe Breeding/Commercial Ewe Show Sheep: Market Lamb Show Sheep: Market Lamb/ Comercial Ewe Showmanship Sheep: Wool & Woolies

  30. SUPER 2.0 Enrollment Comments & Questions

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