Enhancing Student Attendance Tracking with iNEISTM
Integrated National Education
Information System (iNEIS
TM
)
Enrolment Data Clean Up
Attendance in iNEIS
When used correctly, iNEIS can help Schools
monitor Student’s attendance effectively:
1.
Number of Absent students
2.
Students who are absent for “long time”
3.
When they are absent
4.
Reasons why they are absent
But currently quite a few data errors causing
incomplete report
Improving iNEIS Use
Improving iNEIS Use
Resolving Data Issues
1.
Check any Students not enrolled to any Class
•
H
o
w
t
o
i
d
e
n
t
i
f
y
t
h
e
m
?
R
u
n
a
Q
u
e
r
y
•
What to do with these Student’s records?
In my
School?
Enroll to a
class
In Other
Govt
School?
Transfer
Student
Withdraw
Student
Y
E
S
Y
E
S
N
O
N
O
Resolving Data Issues
2. Check Students in Each Class
Check every student in each class in your school
1.
Check any Students not enrolled to any Class
•
H
o
w
t
o
i
d
e
n
t
i
f
y
t
h
e
m
?
R
u
n
a
Q
u
e
r
y
•
What to do with these Student’s records?
Students Not Enrolled
In my
School?
Enroll to a
class
In Other
Govt
School?
Transfer
Student
Withdraw
Student
Y
E
S
Y
E
S
N
O
N
O
Query for Students Not Enrolled
How to identify them?
Run Query: MOE_STD_NOT_ENROLLED
List of students not enrolled
How to navigate:
Main Menu > Reporting Tools > Query > Query
Viewer
1.
Check any Students not enrolled to any Class
•
H
o
w
t
o
i
d
e
n
t
i
f
y
t
h
e
m
?
R
u
n
a
Q
u
e
r
y
•
What to do with these Student’s records?
Students Not Enrolled
In my
School?
Enroll to a
class
In Other
Govt
School?
Transfer
Student
Withdraw
Student
Y
E
S
Y
E
S
N
O
N
O
Enroll Students to a Class
If the students are in your school, enroll them in a class
•
Refer to Online Help under Manage Student Admission
Manage Student Admissions > Register Applicants
http://help.ineis.moe.gov.bn/ad/ad_3.3.php
1.
Check any Students not enrolled to any Class
•
H
o
w
t
o
i
d
e
n
t
i
f
y
t
h
e
m
?
R
u
n
a
Q
u
e
r
y
•
What to do with these Student’s records?
Students Not Enrolled
In my
School?
Enroll to a
class
In Other
Govt
School?
Transfer
Student
Withdraw
Student
Y
E
S
Y
E
S
N
O
N
O
Transfer/Withdraw Students
If the students are NOT in your school:
Transfer the students to
another Government School
•
Refer to Online Help under Manage Transfer Students >
Record the outcome for Student Transfer Requests
http://help.ineis.moe.gov.bn/tf/tf_6.1.php
Otherwise, Withdraw the students from your school
•
Refer to Online help under Manage Withdrawal > Record
the Outcome of the Withdrawal Request
http://help.ineis.moe.gov.bn/wd/wd_6.1.php
D
o
t
h
e
a
b
o
v
e
f
o
r
b
o
t
h
A
c
a
d
e
m
i
c
a
n
d
C
C
A
c
a
r
e
e
r
s
1.
Check any Students not enrolled to any Class
•
H
o
w
t
o
i
d
e
n
t
i
f
y
t
h
e
m
?
R
u
n
a
Q
u
e
r
y
•
What to do with these Student’s records?
Students Not Enrolled
In my
School?
Enroll to a
class
In Other
Govt
School?
Transfer
Student
Withdraw
Student
Y
E
S
Y
E
S
N
O
N
O
Repeat the process
until the Query returns NO record
Resolving Data Issues
2. Check Students in Each Class
Check every student in each class in your school
Check Students in the Class
Check Students in Each Class
•
In iNEIS System, navigate to Curriculum Management >
Class Roster > Class Roster
•
Search for the classes in your school
•
Check the list of students in each class
Are they complete? Any missing? Any extra?
Resolving Data Issues
2. Check Students in Each Class
Check every student in each class in your school
I have Missing Students
1
.
A
d
m
i
t
t
h
e
S
t
u
d
e
n
t
s
t
o
y
o
u
r
s
c
h
o
o
l
•
Use the Student Data Template excel sheet to upload
•
Refer to Online Help under Manage Student Admission >
Receive and Manage Applications & Offers > Manage
Upload Student Application
http://help.ineis.moe.gov.bn/ad/ad_1.1.php
2
.
E
n
r
o
l
l
t
h
e
S
t
u
d
e
n
t
s
t
o
a
C
l
a
s
s
•
Refer to Online Help under Manage Student Admission
Manage Student Admissions > Register Applicants
http://help.ineis.moe.gov.bn/ad/ad_3.3.php
Resolving Data Issues
2. Check Students in Each Class
Check every student in each class in your school
I have Extra Students
1. Drop the students from your class
•
Refer to Online Help under Manage Student Admission
Manage Student Admissions > Register Applicants
http://help.ineis.moe.gov.bn/ad/ad_3.3.php
2. Transfer or Withdraw the students
•
Refer to Slide 12 – Transfer/Withdraw Students
Resolving Data Issues
2. Check Students in Each Class
Check every student in each class in your school
Checking Academic Plan
1.
Check if your students’ Academic Plan is correct
•
Check the Class Roster in iNEIS System
•
Go to: Main Menu > Curriculum Management > Class
Roster > Class Roster
•
Search for the classes in your school
•
Check Academic Plan of the students, e.g.
–
In Class 5A, all students must have Primary 5 Academic Plan
–
If the students have other Academic Plan, you need to change the
plan to Primary 5
Correcting Academic Plan
2. If Academic Plan of the students are wrong,
•
Update Student Program Plan
Refer to Online Help under Manage Teacher and Student
Records > Maintain Student Records > Maintain Student
Program Plan
http://help.ineis.moe.gov.bn/sr/sr_1.15.php
End of Presentation
Thank You
DEMO first: MOE_AT_STATS_QRY
iNEISTM, the Integrated National Education Information System, offers a powerful platform for schools to efficiently monitor student attendance. By addressing data errors, low usage, and enrollment issues, schools can leverage iNEISTM to improve attendance management. Recommendations include engaging school leaders, conducting in-house training, and ensuring accurate attendance capture. Resolving data issues such as identifying unenrolled students and managing class rosters further enhances the system's effectiveness.
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Presentation Transcript
Integrated National Education Information System (iNEISTM) Enrolment Data Clean Up
Attendance in iNEIS When used correctly, iNEIS can help Schools monitor Student s attendance effectively: 1. Number of Absent students 2. Students who are absent for long time 3. When they are absent 4. Reasons why they are absent But currently quite a few data errors causing incomplete report
Improving iNEIS Use No. 1. Problem Zero Usage Impact 6 schools 1,339 students Recommended Action Item MOE to visit the schools and engage School Leaders (Principal, Dy Principal, iNEIS Lead) to understand why they have not used iNEIS yet. 2. Enrolment Issue 22 schools 2,256 students MOE to request Schools to resolve enrolment issues. Schools can refer to FAQ, Online Help or contact Helpdesk. 3. Low Usage 10 schools 1,600 students MOE to engage School Leaders to ensure that all teachers would use iNEIS to capture attendance. The fact that there are some attendance captured, this means that some teachers know how to use the system and they can connect to iNEIS system. Conducting iNEIS In-house Training might help.
Improving iNEIS Use No. 4. Problem High Number of Attendance Not Taken Impact 18 schools 3,407 students Recommended Action Item MOE to work with School Leaders to ensure that all teachers in the Schools have captured attendance in the school on daily basis.
Resolving Data Issues 1. Check any Students not enrolled to any Class How to identify them? Run a Query What to do with these Student s records? YES NO In my School? In Other Govt School? NO YES Enroll to a class Withdraw Student Transfer Student
Resolving Data Issues 2. Check Students in Each Class Check every student in each class in your school Missing Students Admit Students to School Enroll Students to Class Drop Students from Class Transfer/Withdraw Students Extra Students Check If incorrect, progress the students to the correct plan Academic Plan
Students Not Enrolled 1. Check any Students not enrolled to any Class How to identify them? Run a Query What to do with these Student s records? YES NO In my School? In Other Govt School? Enroll to a class NO YES Transfer Student Withdraw Student
Query for Students Not Enrolled How to identify them? Run Query: MOE_STD_NOT_ENROLLED List of students not enrolled How to navigate: Main Menu > Reporting Tools > Query > Query Viewer
Students Not Enrolled 1. Check any Students not enrolled to any Class How to identify them? Run a Query What to do with these Student s records? YES NO In my School? In Other Govt School? Enroll to a class NO YES Transfer Student Withdraw Student
Enroll Students to a Class If the students are in your school, enroll them in a class Refer to Online Help under Manage Student Admission Manage Student Admissions > Register Applicants http://help.ineis.moe.gov.bn/ad/ad_3.3.php
Students Not Enrolled 1. Check any Students not enrolled to any Class How to identify them? Run a Query What to do with these Student s records? YES NO In my School? In Other Govt School? Enroll to a class NO YES Transfer Student Withdraw Student
Transfer/Withdraw Students If the students are NOT in your school: Transfer the students to another Government School Refer to Online Help under Manage Transfer Students > Record the outcome for Student Transfer Requests http://help.ineis.moe.gov.bn/tf/tf_6.1.php Otherwise, Withdraw the students from your school Refer to Online help under Manage Withdrawal > Record the Outcome of the Withdrawal Request http://help.ineis.moe.gov.bn/wd/wd_6.1.php Do the above for both Academic and CCA careers
Students Not Enrolled 1. Check any Students not enrolled to any Class How to identify them? Run a Query What to do with these Student s records? YES NO In my School? In Other Govt School? NO YES Enroll to a class Withdraw Student Transfer Student Repeat the process until the Query returns NO record
Resolving Data Issues 2. Check Students in Each Class Check every student in each class in your school Missing Students Admit Students to School Enroll Students to Class Drop Students from Class Transfer/Withdraw Students Extra Students Check If incorrect, progress the students to the correct plan Academic Plan
Check Students in the Class Check Students in Each Class In iNEIS System, navigate to Curriculum Management > Class Roster > Class Roster Search for the classes in your school Check the list of students in each class Are they complete? Any missing? Any extra?
Resolving Data Issues 2. Check Students in Each Class Check every student in each class in your school Missing Students Admit Students to School Enroll Students to Class Drop Students from Class Transfer/Withdraw Students Extra Students Check If incorrect, progress the students to the correct plan Academic Plan
I have Missing Students 1. Admit the Students to your school Use the Student Data Template excel sheet to upload Refer to Online Help under Manage Student Admission > Receive and Manage Applications & Offers > Manage Upload Student Application http://help.ineis.moe.gov.bn/ad/ad_1.1.php 2. Enroll the Students to a Class Refer to Online Help under Manage Student Admission Manage Student Admissions > Register Applicants http://help.ineis.moe.gov.bn/ad/ad_3.3.php
Resolving Data Issues 2. Check Students in Each Class Check every student in each class in your school Missing Students Admit Students to School Enroll Students to Class Drop Students from Class Transfer/Withdraw Students Extra Students Check If incorrect, progress the students to the correct plan Academic Plan
I have Extra Students 1. Drop the students from your class Refer to Online Help under Manage Student Admission Manage Student Admissions > Register Applicants http://help.ineis.moe.gov.bn/ad/ad_3.3.php 2. Transfer or Withdraw the students Refer to Slide 12 Transfer/Withdraw Students
Resolving Data Issues 2. Check Students in Each Class Check every student in each class in your school Missing Students Admit Students to School Enroll Students to Class Drop Students from Class Transfer/Withdraw Students Extra Students Check If incorrect, progress the students to the correct plan Academic Plan
Checking Academic Plan 1. Check if your students Academic Plan is correct Check the Class Roster in iNEIS System Go to: Main Menu > Curriculum Management > Class Roster > Class Roster Search for the classes in your school Check Academic Plan of the students, e.g. In Class 5A, all students must have Primary 5 Academic Plan If the students have other Academic Plan, you need to change the plan to Primary 5
Correcting Academic Plan 2. If Academic Plan of the students are wrong, Update Student Program Plan Refer to Online Help under Manage Teacher and Student Records > Maintain Student Records > Maintain Student Program Plan http://help.ineis.moe.gov.bn/sr/sr_1.15.php
End of Presentation Thank You
