Enhancing Accountability in Grant and Contract Accounting

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Discover the importance of Separate Year Accountability in managing funding and expenses for smoother processing. Learn about new award special conditions and benefits to campus, and find helpful resources to stay informed. Send your questions to gcahelp@uw.edu for further assistance.

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Uploaded on Mar 20, 2025 | 0 Views

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SEPARATE YEAR ACCOUNTABILITY MRAM September 12, 2024 Vincent Gonzalez, Associate Director Grant & Contract Accounting

SEPARATE YEAR ACCOUNTABILITY Requirement to keep each budget period's funding and expenses separate to accommodate sponsor's carryover and annual reporting/invoicing requirements MRAM Vincent Gonzalez Grant & Contract Accounting

NEW WORKDAY SPECIAL CONDITION > Created 3 new award special conditions beginning with "Separate Year Accountability" 1. Separate Year Accountability: Required 2. Separate Year Accountability: Not Required 3. Separate Year Accountability: Unknown > Goal is to help campus and systems know when separate year accountability is required for better decision making and smoother processing MRAM Vincent Gonzalez Grant & Contract Accounting

NEW WORKDAY SPECIAL CONDITION > Will be added to new awards going forward > Can see it on the Award Setup Request (ASR) form and in Workday > Goal is to help campus and systems know when separate year accountability is required for better decision making and smoother processing MRAM Vincent Gonzalez Grant & Contract Accounting

SEPARATE YEAR ACCOUNTABILITY WEBPAGE > Major changes to "Renewals vs Supplement/Extensions" webpage > Includes screenshots of ASR and Workday > https://finance.uw.edu/gca/award-lifecycle/award- setup/separate-year-accountability MRAM Vincent Gonzalez Grant & Contract Accounting

BENEFITS TO CAMPUS > Helps when making decisions o New award line or update to existing award line o Temporary Internal Extension or Advance Renewal > Reduces back and forth with GCA o Fewer returned/denied SAGE Modification Requests (MODs) > Will support future automation between SAGE and Workday o Systems will know when a new award line is needed MRAM Vincent Gonzalez Grant & Contract Accounting