Defense Cost Reporting and Systems Overview

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Defense Cost Analysis and Reporting Systems (CSDR) provide the cost community with essential data for developing independent cost estimates within major defense acquisition programs. The Defense Automated Cost Information Management System (DACIMS) offers instant access to historical cost information. The CSDR metrics showcase the number of submissions and user engagement, while compliance status and system improvements are detailed for CSDR processes.

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  1. UNCLASSIFIED DoD COST REPORTING OVERVIEW CSDR & EVM-CR 1 UNCLASSIFIED

  2. UNCLASSIFIED DCARC Systems Overview Authoritative Data Source for CSDR and EV Data for Major Defense Acquisition Programs 2 UNCLASSIFIED

  3. UNCLASSIFIED CSDR Systems OVERVIEW 3 UNCLASSIFIED

  4. UNCLASSIFIED CSDR Systems Overview The DCARC's Defense Automated Cost Information Management System (DACIMS) provides the cost community with instant access to current and historical cost and software resource data needed to develop independent, substantiated estimates. Core CSDR IT Systems 4 UNCLASSIFIED

  5. UNCLASSIFIED CSDR Metrics Number of Submissions CSDR-SR Only (since July 2009): 1025 Average Monthly New Submissions: 64 DACIMS Documents: >30,000 Number of Users CSDR-SR: 1098 DACIMS: 586 Average Downloads Per Months: 3600 5 UNCLASSIFIED

  6. UNCLASSIFIED CSDR Compliance ACAT 1D ACAT 1C PRE-MDAP POST MDAP TOTAL GREEN 38 31 12 4 85 YELLOW 15 3 1 3 22 RED 5 2 1 0 8 NOT RATED 7 5 29 0 41 TOTAL 65 41 43 7 156 Status as of 08/01/2010 6 UNCLASSIFIED

  7. UNCLASSIFIED CSDR System Improvements CSDR Business Process Changes 2007 DID is the current standard (with support for legacy 2003 DID) 2009: Reinstated 1921-3 (Contractor Business Data Report) 2010 DID to be release Fall 2010 Minor updates and improved to existing formats Introduces 1921-S for sustainment and CLS activity reporting Major System Improvements Planned through Spring 2011 cPET: CSDR Planning and Execution Tool Fall 2010: cPET-Web release; support for 2010 DIDs (plans, 1921, 1921-1) Spring 2011: 1921-2 & 1921-S support; single XML file schema update CSDR-SR: CSDR Submit & Review Fall 2010: simplify request for event date changes and contract data access requests; attached contract CDRLs and supporting contract documents; program-level CSDR Reporting Compliance Dashboard. Spring 2011: Improved Dashboard; DCMA/DCAA audit request and tracking; on-line help DACIMS: CSDR Repository Fall 2010: Improved searches and filters; bulk document packager and download Spring 2011: Improved analyst support functions (Build 1 cost databases) 7 UNCLASSIFIED

  8. UNCLASSIFIED cPET-Web Access from DCARC Portal Create/Edit CSDR Plans Define WBS and reporting requirements Define submission events Assign contractors and create RDT 8 UNCLASSIFIED

  9. UNCLASSIFIED cPET-Web Workgroups 9 UNCLASSIFIED

  10. UNCLASSIFIED DACIMS Current CSDR Library folder contains actively reporting programs Organized by Mil- Handbook 10 UNCLASSIFIED

  11. UNCLASSIFIED EVM-CR OVERVIEW 11 UNCLASSIFIED

  12. UNCLASSIFIED EVM-CR Overview Provides Centralized reporting, collection, and distribution for Key Acquisition Data, starting with Contract Performance Reports (CPRs) Complete, accurate, timely, and secure transfer of electronic data from the contractor to the CR Secure and controlled warehousing of data in the CR Controlled, timely, and secure access to data by authorized users Business rules that govern reporting, access, and availability of data Minimal workload impact and required resources to implement CR 12 UNCLASSIFIED

  13. UNCLASSIFIED EVM-CR Overview Providing Timely and Accurate Key Acquisition Data 13 UNCLASSIFIED

  14. UNCLASSIFIED EVM-CR Policy/Business Rules Applies to ACAT 1A, 1C and 1D program/contracts with EVM Reporting Requirements What is submitted and when: What you have on contract, due on contracted dates E.g., CPR, CFSR, IMS However, IMS can be coordinated with EVM Help Desk based on file size limitations Submission Form Factors CPR: Formats 1-5 as defined on contract Formats 1-4: EDI 839 or XML (e.g., wInsight TRN or XML) Formats 1-4: Human readable (e.g., Excel) Format 5: Human readable (e.g., MS Office) CFSR: Human readable (e.g., Excel) IMS: coordinated with EVM-CR Help Desk 14 UNCLASSIFIED

  15. UNCLASSIFIED EVM-CR Policy/Business Rules Other submission requirements/issues Annual history or backup file (and after re-baselines) gradual transition to DCMA-sponsored XML schema no executables, macros, or links Business Rules/Process For Submission Day 0: Contractor Submits to CR Reviewer and submitter teams notified Level 1 CPR extract data available to Service database (AIM, Dashboard, SMART) 10-day review window before publishing Day 10: Level 1 extract data available to other OSD systems (OSD AV/SOA & DAMIR) unless rejected 15 UNCLASSIFIED

  16. UNCLASSIFIED EVM-CR Metrics Number of Submissions Total (since October 2006): 9849 Monthly: >300 New Submissions Number of Users Total: 1720 Active: 1021 Downloads Per Months: >3000 16 UNCLASSIFIED

  17. UNCLASSIFIED EVM-CR Improvements Supporting Monthly DAES Assessments On-going review of data quality and reporting compliance Re-examining CDRL and DID language to clarify requirements Major Software System Improvements Planned through Spring 2011 Improved Reporting Compliance Improved Dashboard Improved EDI/XML handling support for large data files data browser (web and desktop support) DCMA Roles (audits and evaluations) 17 UNCLASSIFIED

  18. UNCLASSIFIED Dashboard & Reporting Compliance Dashboard provides real-time aggregation of summary EV data to program level, mil- handbook, or service EV reporting compliance assessment is a critical component of the monthly DAES assessments Reporting Compliance Metrics 1)Contract CDRLs provided 2)Submission Timeliness 3)Form Factor (EDI / XML) 4)CFSR 5)IMS 6)Current CPR History File 18 UNCLASSIFIED

  19. UNCLASSIFIED Questions? 19 UNCLASSIFIED

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