Data Analysis and Student Success Report for De Anza College
Review of key information and core services related to the Management Information Systems Student Success program at De Anza College. The report emphasizes the importance of data analysis in determining funding allocation, auditing data sources, and maximizing student support services for academic success.
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MIS STUDENT SUCCESS REPORT Review of Data Sources for De Anza College By Lourdes del Rio-Parent, PhD Office of Institutional Research & Planning Foothill-De Anza CCD December 17thof 2014 (Updated, March 7, 2016)
Key Information about MIS SS Will determine up to 60% of total funding for 3SP programs (40% based on headcount of credit, CA resident students) However, 80% of prior year funding is guaranteed for the 1st year of implementation; the following year, 50% Data from MIS SS Will be subject to audits Expected to be used for research-- assess outcomes of SS activities Quantitative approach to data analysis/research Whole = sum of all the parts (breakdown of data based on factors or independent variables) Test for discrepancies in the data To maximize funds: Services provided by the college is based on student headcount; thus reach out and try to serve as may students as possible.
3SP Core Services Academic Progress Intervention Assessment Placement Education Plan Dev Orientation Counseling Abbreviated: Initial (short- term or no education goal) Initial Initial, substantive (ENG, ESL, MATH) Comprehen sive: Long term education goal at the college Once per academic year Every term, credit Once during CA (college attendance) Once during CA (college attendance) Once CA
MIS SS11 (Follow-ups) Special program? Follow-up to initial service Orientation Retest-ENG, MATH, ESL Other subjects, career, interest, or subsequent placement assessment services Placement Ed plan development Modifications Developments after initial abbreviated/comprehensive Counseling/advising after first in academic year Other
Orientation in Special Programs: Substantive versus Follow-up?? Before enrolling in the cohort, all Puente students are required to attend a mandatory Puente Program Orientation and COUN 200X class specifically designed for incoming students going into any of our SSRS program. (program website) Summer Bridge is a program designed to ease your transition from high school to college. Summer Bridge students take two courses, HUMA 20 -"Life Skills for Higher Education" and COUN 200 - "Orientation to College". Participation in the program will help you adjust to college life and introduce you to college services. (program website)
Orientation in Special Programs: Substantive versus Follow-up (cont.) Before enrolling in the FYE cohorts, all FYE students are required to attend a recent Summer Bridge program through De Anza College or attend a COUN 200X class specifically designed for incoming students going into FYE. (program website) [Eligibility, Sanfoka Program] Must complete Summer Bridge or other program specific orientation. (program website)
Initial Orientation (SS06) Data Sources COUN 200 or 200X Online orientation SARS Special Programs? SARS_LOCATION_DESC Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Athletics AA Athletics AA SSR Services SSR Services SSR Services SSR Services International Student Office International Student Office International Student Office International Student Office EOPS Center Transfer Center Transfer Center SARS_REASON_CODE WKSP ORIENT START ORIENT ORIENTATION ORIENT OL ORIENT HS ORIENT ORIENTATION ORIENT HS ORIENT OL ORIENTATION ORIENT SSRS ORIENT ORIENT OL ORIENTATION WKSP ORIENT ORIENTATION ORIENT OL ORIENTATION SARS_REASON_DESC Orientation Wksp new student Getting Started Workshop New Student Orientation Orientation - Individual Orientation Online New Student HS Orientation New Student Orientation Orientation - Individual New Student HS Orientation Orientation Online Orientation - Individual SSRS Orientation New Student Orientation Orientation Online Orientation - Individual Orientation Wksp new student Orientation (Individual) Orientation Online Orientation - Individual
Follow-up Orientation (SS11) Data Sources SARS SARS_LOCATION_DESC SARS_REASON_CODE SARS_REASON_DESC Counseling and Advising RN Nursing Progam Information International Student Office WKSP PRE ASSESS ISP_Preassesment Orientation EOPS Center CONSORTIUM Consortium Contract
Initial Assessment or Placement (SS07) Only related to English, ESL, or MATH assessment/placement; assessment validated and approved by CCCCO (MIS SA code) Testing Office (SOATEST) Transcript Evaluation (SOAPCOL) Registration Override/Clearance (SFASRPO)
Follow-up Assessment or Placement (SS11) Re-testing related to English, ESL, or MATH assessment/placement; placement for other subjects; career interest or exploration assessments Testing Office (SOATEST) Transcript Evaluation (SOAPCOL) Registration Override/Clearance (SFASRPO) Courses Aptitude assessment: GUID200, SPED240. Career interest assessment: APRN057A, AUTO057A, CLP 070, CLP 075., E S 095., NURS050.
Follow-up Assessment or Placement (cont.) SARS SARS_LOCATION_DESC Athletics AA Athletics AA Athletics AA Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising EOPS Center EOPS Center EOPS Center EOPS Center EOPS Center EOPS Center EOPS Center EOPS Center SARS_REASON_CODE AA/CERTIF TRANS CHECK UP TRANSCRIPT AA DEGREE/CERTIF CAREER CAREER SERV TRANS CHECK UP TRANSCRIPT AA/AS APPL CAREER CERTIFICAT EVALUA EXIT TRANS CHECK UP TRANSCRIPT SARS_REASON_DESC AA degree eval/certificate Transfer Check Up Transcript Review/Informal Eval AA Degree eval/certificate Career Counseling Career Services Transfer Check Up Transcript Review/Informal Eval Graduation Petition application Career counseling Petition for Certificate Degrees Evaluation Session exit interview Transfer check up Transcript review/informal eval
Follow-up Assessment or Placement (cont.) SARS (cont.) SARS_LOCATION_DESC SARS_REASON_CODE SARS_REASON_DESC International Student Office AA DEGREE/CERTIF AA Degree Evaluation/Certificate International Student Office CAREER Career Counseling International Student Office CAREER SERV Career Services International Student Office GRADUATION Review/File for AA/AS Degree or Certificate International Student Office TRANS CHECK UP Transfer Check Up International Student Office TRANSCRIPT Transcript Review/Informal Eval Math, Science, Technology Resource Center REVIEW Assessment test review SSR Services SSR Services SSR Services SSR Services SSR Services AA DEGREE/CERTIF CAREER CAREER SERV TRANS CHECK UP TRANSCRIPT AA Degree Evaluation/Certificate Career Counseling Career services Transfer Check up Transcript Review/Informal Eval Transfer Center Transfer Center Transfer Center Transfer Center Transfer Center AA DEGREE/CERTIF CAREER CAREER SERV TRANS CHECK UP TRANSCRIPT AA Degree evall/certificate Career Counseling Career services Transfer Check Up Transcript Review/Informal Eval
Counseling (SS08) Courses: COUN080X, COUN080Y, COUN080Z, GUID202., HUMA010., HUMA020, & HUMA050. Categorical Programs: Data from MIS SE (EOPS), SD (DSPS), CW (CalWorks) Student list for each program must be reviewed/confirmed by program coordinator Special Populations: Data from MIS SG (Puente, Sankofa, Middle College, & College Now) Student list for each program must be reviewed/confirmed by program coordinator FYE & Summer Bridge: refining logic for data validation NEEDS to be confirmed by program coordinator Question: Personal counseling????
Counseling (cont.) SARS_LOCATION_DESC Athletics AA Athletics AA Athletics AA Athletics AA Athletics AA Athletics AA Athletics AA Athletics AA Athletics AA Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising SARS_REASON_CODE CHOSE CLASS EXC MAX UNIT GE INFO LTR PERSON/REC MAJOR UPDATE REPEAT CLASS SATELLITE TRANS TAA/TAG TRANSFER CHOOSECLASS CRISIS EDCAPTS EXC MAX UNIT GE INFO LTR PERSON/REC MAJOR UPDATE REPEAT CLASS SEDCON START TAA/TAG TRANSFER TRANSFER COUN WALK IN WKSP CLASS VISIT WKSP COMM APP SARS_REASON_DESC Choose Class Exceed maximum units GE Information Personal Statement/Rec Letter Changing Major Repeat A Class Satellite Transfer Advising TAA/TAG Information Transfer Counseling Choose Classes Crisis Counseling EDC appointments Exceed maximum units GE Information Personal Statement/Rec Letter Changing Major Repeat A Class Special Ed consultation Getting Started Workshop TAA/TAG Information Transfer Information Transfer Counseling Walk In Classroom Visits Workshop Common Application Workshop Picking the Right GE Pattern Wksp Major Specific Workshop Nursing Advising SARS Counseling and Advising Counseling and Advising Counseling and Advising WKSP GE PATTERN WKSP MAJOR SPEC WKSP NURSING
Counseling (cont.) SARS (cont.) SARS_LOCATION_DESC EOPS Center EOPS Center EOPS Center EOPS Center EOPS Center EOPS Center EOPS Center EOPS Center EOPS Center EOPS Center EOPS Center EOPS Center EOPS Center EOPS Center EOPS Center EOPS Center EOPS Center SARS_REASON_CODE A/A CHOOSE CLASS DROPIN ESSAY GE INFO MAJOR MAJOR UPDATE PREP REPEAT CLASS SECOND APP TAA TAA/TAG TRANS TRANSFER WKSP TAA/TAG WKSP-TRANSIT-UC WORKSHOP SARS_REASON_DESC Academic Advising Choose classes (DW locked) Dropin Appointment personal statement General Ed Info change major Changing a major Prep Session Repeat a class Second appointment TAA TAA/TAG information Transfer Session Transfer counseling TAA/TAG information wrkshp Transitioning to UC Workshop WORKSHOP
Counseling (cont.) SARS_LOCATION_DESC International Student Office International Student Office International Student Office International Student Office International Student Office International Student Office International Student Office International Student Office International Student Office International Student Office International Student Office SARS_REASON_CODE 21.5+UNITS ADDING CHOOSECLASS CPT/OPT CRISIS DROP CLASS EMPLOYMENT ENROLLMENT EXC MAX UNIT GE INFO GPA SARS_REASON_DESC taking above units limit Class Adding Choose Classes ISP_employment related issues Crisis Counseling Dropping Classes ISP_Employment Information ISP_Concurrent Enrollment Exceed maximum units GE Information review gpa ISP_Immigration Advising-Schedule with Joseph Ng Personal Statement/Rec Ltr discuss current major ISP_I-20 Change of Major Changing Major special mtg refered by counselor special mtg refered by Joseph Repeat A Class Satellite Transfer Advising ISP_Change of Status Out of Status Advising TAA/TAG Information Transfer Agreement Garanteed Transfer Counseling SARS (cont.) International Student Office International Student Office International Student Office International Student Office International Student Office International Student Office International Student Office International Student Office International Student Office International Student Office International Student Office International Student Office International Student Office International Student Office IMMIGRATION LTR PERSONAL/REC MAJOR MAJOR CHG MAJOR UPDATE REFERRAL FROM COUNSE REFERRAL FROM JOSEPH REPEAT CLASS SATELLITE TRANS STATUS STATUS ADVISING TAA/TAG TAG TRANSFER COUN International Student Office International Student Office International Student Office UNIVERSITY TRANSFER WKSP CLASS VISIT WKSP COMM APP IGETC/CSU/General Education Requirements Classroom Visits Workshop Common Application Workshop International Student Office International Student Office International Student Office International Student Office WKSP GE PATTERN WKSP MAJOR SPEC WKSP NURSING WKSP TAA/TAG Picking the Right GE Pattern Wksp Major Specific Workshop Nursing Advising TAA/TAG Information Wksp
Counseling (cont.) SARS_LOCATION_DESC Student Success and Retention Services Student Success and Retention Services Student Success and Retention Services Student Success and Retention Services Student Success and Retention Services Student Success and Retention Services Student Success and Retention Services Student Success and Retention Services Student Success and Retention Services Student Success and Retention Services Student Success and Retention Services Student Success and Retention Services Student Success and Retention Services Student Success and Retention Services Student Success and Retention Services Student Success and Retention Services Student Success and Retention Services Student Success and Retention Services Student Success and Retention Services Student Success and Retention Services SARS_REASON_CODE SARS_REASON_DESC SARS (cont.) CHOOSECLASS Choose classes COUN80X Counseling 80X CRISIS Crisis Counseling EXC MAX UNIT Exceed maximum units FYE 1st Year Experience GE INFO GE Information LTR PERSON/REC Personal Statement/Rec Letter MAJOR UPDATE Changing Major MPS Math Performance Success REPEAT CLASS Repeat A Class SATELLITE TRANS Satellite Transfer Advising SB Summer Bridge TAA/TAGA TAA/TAG Information TOURS Univsersity Tours TRANS DAY Transfer Day TRANSFER COUN Transfer Counseling WKSP CLASS VISIT Classroom Visits Workshop WKSP COMM APP Common Application Workshop Picking the Right GE Pattern Wksp WKSP GE PATTERN WKSP MAJOR Choosing a major workshop
Counseling (cont.) SARS (cont.) SARS_LOCATION_DESC Transfer Center SARS_REASON_CODE APPQUEST SARS_REASON_DESC University Application Question Browse catalogs or reference materials Cal Poly San Luis Obispo Choose Classes Transfer Research On-line Crisis Counseling Pick up curriculum guides/articulation agreements Transfer Center Drop-in Advising CSU East Bay Exceed maximum units GE Information General Information provided (Non-Advising) Personal Statement/Rec Letter Changing Major Out-of-State College or University Personal Statement Information Session TAA Pre-screening Repeat A Class CSU Sacramento Satellite Transfer Advising CA Private College-Santa Clara University CSU-San Jose State University CSU Sonoma TAA/TAG Information University Tours Transfer Student Panel Transfer Center Transfer Center Transfer Center Transfer Center Transfer Center BROWSE CALPOLY CHOOSECLASS COMPUTER CRISIS Transfer Center Transfer Center Transfer Center Transfer Center Transfer Center CURRICULUM DROP-IN EASTBAY EXC MAX UNIT GE INFO Transfer Center Transfer Center Transfer Center Transfer Center GENERAL LTR PERSON/REC MAJOR UPDATE OUTSTATE Transfer Center Transfer Center Transfer Center Transfer Center Transfer Center PERSTATEINFO PRESCREEN REPEAT CLASS SACTO SATELLITE TRANS Transfer Center Transfer Center Transfer Center Transfer Center Transfer Center Transfer Center SCU SJSU SONOMA TAA/TAG TOURS TRANS PANEL
Counseling (cont.) SARS_LOCATION_DESC Transfer Center Transfer Center SARS_REASON_CODE TRANSFER COUN TRANSFER DAY SARS_REASON_DESC Transfer Counseling Transfer Day Event UC Transfer Admission Guarantee Workshop UC Berkeley UC Davis UCLA UC Santa Barbara UC Santa Cruz Classroom Visits Workshop Common Application Workshop Picking the Right GE Pattern Wksp Major Specific Workshop TAA/TAG Information Wksp Associate Degree for Transfer Wksp ADT Workshop ASSIST.ORG Workshop CSU Application Workshop Personal Statement/Rec Ltr Wksp TAG Workshop Steps to CSU Transfer Workshoop Steps to UC Transfer Workshop Transitioning to CSU Workshop Transitioning to UC Workshop Transitioning to Private Work UC Application Workshop SARS (cont.) Transfer Center Transfer Center Transfer Center Transfer Center Transfer Center Transfer Center Transfer Center Transfer Center UC-TAG UCB UCD UCLA UCSB UCSC WKSP CLASS VISIT WKSP COMM APP Transfer Center Transfer Center Transfer Center WKSP GE PATTERN WKSP MAJOR SPEC WKSP TAA/TAG Transfer Center Transfer Center Transfer Center Transfer Center WKSP-AA-T/AS-T WKSP-ADT WKSP-ASSIST WKSP-CSU Transfer Center Transfer Center WKSP-PER STM/REC WKSP-TAG Transfer Center Transfer Center Transfer Center Transfer Center Transfer Center Transfer Center WKSP-TRANS-CSU WKSP-TRANS-UC WKSP-TRANSIT-CSU WKSP-TRANSIT-UC WKSP-TRANSIT-WK WKSP-UC
Counseling (cont.) SARS (cont.) SARS_LOCATION_DESC University Rep. Visits SARS_REASON_CODE APPQUEST SARS_REASON_DESC University Application Questions Schedule University Rep. Appointment Check-in for appointment CSU East Bay Advising University Rep. Drop-in Advising Transfer Info Session by 4-Yr. Rep. SFSU Advising SJSU Advising SJSU College of Science Advising Campus-specific TAA/TAG Information Transfer Admission Information UC Berkeley Advising UC Davis Advising UC Irvine Advising UCLA Advising UC Riverside Advising UC Santa Barbara Advising UC Santa Cruz Advising UC San Diego Advising University Rep. Visits University Rep. Visits University Rep. Visits University Rep. Visits APPT BOOKEDAPPT CSUEB DROP-IN University Rep. Visits University Rep. Visits University Rep. Visits REPWKSH SFSU SJSU University Rep. Visits SJSUSCIENCE University Rep. Visits University Rep. Visits University Rep. Visits University Rep. Visits University Rep. Visits University Rep. Visits University Rep. Visits University Rep. Visits University Rep. Visits University Rep. Visits TAG TRANSINFO UCB UCD UCI UCLA UCR UCSB UCSC UCSD
Initial or follow-up counseling/advisement service? Student received counseling/ advisement service Is this the first contact/service during academic year for the student? No Yes Report as follow-up Report as counseling service.
Education Plan Development Abbreviated: First term at EOPS/DSPS, or an approved plan developed in Degree Works during the reporting term with one or two terms Comprehensive is operationally defined as plan in Degree Works with 3 or more terms. The student must have A declared major At least one course on each term Only one abbreviated and one comprehensive are reported during the student attendance at the college. Modifications to an approved plan during a follow-up term are reported as follow-up service.
Education Plan Development Follow-Up Modifications to an approved plan during a follow-up term SARS codes SARS_LOCATION_DESC Athletics AA Athletics AA Athletics AA Athletics AA Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising EOPS Center SARS_REASON_CODE ED PLAN COMP ED PLAN COMP FU ED PLAN SHORT TM ED PLAN UPDATE ED PLAN COMP ED PLAN COMP FU ED PLAN FIN AID ED PLAN SHORT TM ED PLAN UPDATE ED PLAN VETS SEDAPT ED PLAN SARS_REASON_DESC Ed Plan Comprehensive Comprehensive Ed Plan Followup Short Term Ed Plan Ed Plan Update Ed Plan Comprehensive Comprehensive Ed Plan Followup Financial Aid Extension Short Term Ed Plan Ed Plan Update Veteran Ed Plan SED APPOINTMENT Educational Plan Ed plan comprehensive (DW locked) Comprehensive ed follow up Ed plan FA extrention (DW locked) Short term ed plan (DW locked) EOPS Center EOPS Center EOPS Center EOPS Center ED PLAN COMP ED PLAN COMP FU ED PLAN FIN AID ED PLAN SHORT TM
Education Plan Development Follow-Up SARS codes (cont.) SARS_LOCATION_DESC SARS_REASON_CODE SARS_REASON_DESC EOPS Center ED PLAN UPDATE Updating ed plan International Student Office ED PLAN COMP Ed Plan Comprehensive International Student Office ED PLAN COMP FU Comprehensive Ed Plan Followup International Student Office ED PLAN SHORT TM Short Term Ed Plan International Student Office EDUCATIONAL PLAN Educational Plan for Next Quarter Educational Plan for a Program Extension International Student Office PROGRAM EXT SSR Services ED PLAN COMP Ed Plan Comprehensive SSR Services ED PLAN COMP FU Comprehensive Ed Plan Followup SSR Services ED PLAN FIN AID Financial Aid Extension SSR Services ED PLAN SHORT TM Short Term Ed Plan SSR Services ED PLAN UPDATE Educational Plan Update SSR Services SSRS ED PLAN DAY SSRS Educational Plan Transfer Center ED PLAN COMP Ed Plan Comprehensive Transfer Center ED PLAN COMP FU Comprehensive Ed Plan Followup Transfer Center ED PLAN SHORT TM Short Term Ed Plan Transfer Center ED PLAN UPDATE Ed Plan update
Academic Probation Student On probation/disqualification on the prior term and documented as receiving counseling/advisement or academic probation services during the term in SARS Documented as receiving academic probation services during the reporting term in SARS , independently of academic standing
Academic Probation (cont.) SARS codes SARS_LOCATION_DESC Athletics AA Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising Counseling and Advising EOPS Center EOPS Center International Student Office International Student Office International Student Office International Student Office International Student Office International Student Office SSR Services SSR Services SSR Services SSR Services SSR Services SSR Services SSR Services Transfer Center Transfer Center Transfer Center Transfer Center Transfer Center Transfer Center SARS_REASON_CODE PROB EARLY ALERT PROB DISMISSAL PROB EARLY ALERT PROB PREDISMISS PROB READMIT PROB SS OL WKSP PROB SS WKSP PROB PROB PREDISMISS PROB DISMISSAL PROB EARLY ALERT PROB PREDISMISS PROB READMIT PROB SS OL WKSP PROB SS WKSP PROB DISMISSAL PROB EARLY ALERT PROB PREDISMISS PROB READMIT PROB SS OL WKSP PROB SS WKSP PROB. APPT PROB DISMISSAL PROB EARLY ALERT PROB PREDISMISS PROB READMIT PROB SS OL WKSP PROB SS WKSP SARS_REASON_DESC Early Alert Dismissal Level 6 Early Alert Predismissal Level 4 Readmission Online SS Wksp Level 1 and 2 Student Success Wksp Level 3 student on probation Academic progress L4 Dismissal Level 6 Early Alert Predismissal Level 4 Readmission Online SS Wksp Level 1 and 2 Student Success Wksp Level 3 Dismissal Level 6 Early Alert Predismissal Level 4 Readmission Online SS Wksp Level 1 and 2 Student Success Wksp Level 3 SSRS Probation Appointments Dismissal Level 6 Early Alert Predismissal Level 4 Readmission Online SS Wksp Level 1 and 2 Student Success Wksp Level 3
