Creating Effective Circular Letters: Tips and Guidelines
Circular Letter
Objectives
•
Circular Letters
•
Tear off or cut of slip
•
Letters with tables
•
Enumerations
•
Insets
Circular
Letter:
Circular letter
– identical letters sent out too
many recipient.
Circular
Letter:
•
The
date
: The date is written as:
•
Day month and year or Month day year.
(Based on the format/style being used)
•
Example: Month day year
•
17 January 2022
•
January 17, 2022
•
Example: Month and year
only
•
January 2022
•
Date as postmark
Circular
Letter:
•
The
Salutation
•
All Customers
•
Dear Sir/Madam
•
Dear Parent/Guardian
The
salutation
– You can also type dear
and then leave a space for the name to be
inserted
•
There should be ten spaces between the
date and salutation.
Circular
Letter:
•
The
signature
is represented in a type
format
•
There is usually no
reference
Circular
Letter:
The
tear-off or cut-off slip
– should be filled
and returned.
•
Finish the cut-off slip 1 inch from the bottom
of the page.
•
There should be a double space (DS) before
and after the line.
•
The lines should go over into the margins
(left and right)
•
Separate the cut-off slip using unspaced
hyphens lines.
•
Where information is to be filled in on the
documents the cut-off section is typed in
double line spacing.
Circular
Letter:
The
tear-off or cut-off slip – Cont’d
•
The blank spaces to be filled in (writing lines)
should be drawn using continuous unspaced
full stops or underscore
•
Leave at least one space after a word before
beginning a writing line.
•
Leave double line spacing between writing
lines and triple line spacing for the signature.
Circular
Letter:
The
tear-off or cut-off slip – Cont’d
•
Scissors can be added by using the
Wingdings font
then entering
Shift + the
number 3
Inserting a
table in a
Letter:
Letter with a table
: Leave two clear line
spaces between the table and the preceding
paragraph.
Enumeration
Enumeration
: A numbered list.
Consist:
•
Arabic
•
Roman numerals – (Upper or lower case)
•
Letters
•
Two or three spaces before the text
•
Enumeration is typed left-justify in full
blocked and semi-blocked letter, in an
indented letter it is indented five spaces
or half an inch from the left margin.
Inset
Inset
: to set text/information within a
document.
•
Draws the reader’s attention.
Includes:
•
Quotations extracted from other
documents
•
Numbered/lettered listed items
Inset
Inset
:
Cont’d
•
Typed in any style
•
Starts at 0.5 from the left margin and ends
0.5 from the right
•
Typed in single line spacing
•
There should be a double space before and
after inset items
Learn how to create impactful circular letters with detailed instructions on formatting, salutations, signatures, tear-off slips, and more. Understand the importance of structure and layout to ensure your circular letters are clear and professional.
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Presentation Transcript
Circular Letters Tear off or cut of slip Letters with tables Enumerations Insets Objectives
Circular Letter: Circular letter identical letters sent out too many recipient.
The date: The date is written as: Day month and year or Month day year. (Based on the format/style being used) Example: Month day year 17 January 2022 January 17, 2022 Circular Letter: Example: Month and year only January 2022 Date as postmark
The Salutation All Customers Dear Sir/Madam Dear Parent/Guardian Circular Letter: The salutation You can also type dear and then leave a space for the name to be inserted There should be ten spaces between the date and salutation.
The signature is represented in a type format Circular Letter: There is usually no reference
The tear-off or cut-off slip should be filled and returned. Finish the cut-off slip 1 inch from the bottom of the page. There should be a double space (DS) before and after the line. The lines should go over into the margins (left and right) Separate the cut-off slip using unspaced hyphens lines. Where information is to be filled in on the documents the cut-off section is typed in double line spacing. Circular Letter:
The tear-off or cut-off slip Contd The blank spaces to be filled in (writing lines) should be drawn using continuous unspaced full stops or underscore Circular Letter: Leave at least one space after a word before beginning a writing line. Leave double line spacing between writing lines and triple line spacing for the signature.
The tear-off or cut-off slip Contd Circular Letter: Scissors can be added by using the Wingdings font then entering Shift + the number 3
Inserting a table in a Letter: Letter with a table: Leave two clear line spaces between the table and the preceding paragraph.
Enumeration: A numbered list. Consist: Arabic Roman numerals (Upper or lower case) Letters Enumeration Two or three spaces before the text Enumeration is typed left-justify in full blocked and semi-blocked letter, in an indented letter it is indented five spaces or half an inch from the left margin.
Inset: to set text/information within a document. Draws the reader s attention. Inset Includes: Quotations extracted from other documents Numbered/lettered listed items
Inset: Contd Typed in any style Starts at 0.5 from the left margin and ends 0.5 from the right Typed in single line spacing There should be a double space before and after inset items Inset
