Creating Effective Circular Letters: Tips and Guidelines
Learn how to create impactful circular letters with detailed instructions on formatting, salutations, signatures, tear-off slips, and more. Understand the importance of structure and layout to ensure your circular letters are clear and professional.
- Circular Letter Tips
- Effective Communication
- Business Correspondence
- Letter Formatting
- Document Design
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Presentation Transcript
Circular Letters Tear off or cut of slip Letters with tables Enumerations Insets Objectives
Circular Letter: Circular letter identical letters sent out too many recipient.
The date: The date is written as: Day month and year or Month day year. (Based on the format/style being used) Example: Month day year 17 January 2022 January 17, 2022 Circular Letter: Example: Month and year only January 2022 Date as postmark
The Salutation All Customers Dear Sir/Madam Dear Parent/Guardian Circular Letter: The salutation You can also type dear and then leave a space for the name to be inserted There should be ten spaces between the date and salutation.
The signature is represented in a type format Circular Letter: There is usually no reference
The tear-off or cut-off slip should be filled and returned. Finish the cut-off slip 1 inch from the bottom of the page. There should be a double space (DS) before and after the line. The lines should go over into the margins (left and right) Separate the cut-off slip using unspaced hyphens lines. Where information is to be filled in on the documents the cut-off section is typed in double line spacing. Circular Letter:
The tear-off or cut-off slip Contd The blank spaces to be filled in (writing lines) should be drawn using continuous unspaced full stops or underscore Circular Letter: Leave at least one space after a word before beginning a writing line. Leave double line spacing between writing lines and triple line spacing for the signature.
The tear-off or cut-off slip Contd Circular Letter: Scissors can be added by using the Wingdings font then entering Shift + the number 3
Inserting a table in a Letter: Letter with a table: Leave two clear line spaces between the table and the preceding paragraph.
Enumeration: A numbered list. Consist: Arabic Roman numerals (Upper or lower case) Letters Enumeration Two or three spaces before the text Enumeration is typed left-justify in full blocked and semi-blocked letter, in an indented letter it is indented five spaces or half an inch from the left margin.
Inset: to set text/information within a document. Draws the reader s attention. Inset Includes: Quotations extracted from other documents Numbered/lettered listed items
Inset: Contd Typed in any style Starts at 0.5 from the left margin and ends 0.5 from the right Typed in single line spacing There should be a double space before and after inset items Inset
