Club Status Meeting
This special meeting at Club XXX involves reports from each officer including the VPE, VPM, and VPPR. Discussions are held in six groups to gather best practices and address problems in various categories. Results of these discussions, along with ideas for improvements, are presented, along with achievements of VPE, VPM, VPPR, Treasurer, Secretary, SAA, and the President. The meeting also covers updates on membership, social media presence, and club operations. Moments of Truth are emphasized in building impressions within Toastmasters interactions.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
Club Status Meeting Toastmasters Club XXX
A special meeting Status of the club, reports from each officer, from VPE, VPM, VPPR Discussion in six groups to collect best practices and problems for each category Presentation of results of discussion in the six areas and their standards, ideas for improvements, results of survey for each area District 59 | DECM Feb 2018
Results achieved so far: VPE 2 CC, 1 CL, 1 ALB, 1 ALS 200 speeches given Almost all roles filled before meeting District 59 | DECM Feb 2018
Results achieved so far: VPM 27 members 7 new members Lost 5 members at last renewal cycle District 59 | DECM Feb 2018
Results achieved so far: VPPR 500 likes on Facebook page 350 users on Facebook group 100 followers on Instagram Website not updated in the last six months District 59 | DECM Feb 2018
Results achieved so far: Treasurer All members paid 1000 EUR in the bank We had to raise the fee District 59 | DECM Feb 2018
Results achieved so far: Secretary All minutes stored Using easy-speak to track info of members We have no inventory list District 59 | DECM Feb 2018
Results achieved so far: SAA Nice meeting room Beverages always available Banner always displayed Meeting room a bit hot District 59 | DECM Feb 2018
Results achieved so far: President Club already President Distinguished Strong club, best in our area Lost some very good members District 59 | DECM Feb 2018
Moments of Truth When anyone comes in contact with any aspect of Toastmasters, the person forms an impression based on her experience at that particular time. These decisive times when initial impressions are formed are known as moments of truth. District 59 | DECM Feb 2018
Moments of Truth Each moment of truth represents an opportunity for the club to create a positive impression Moments of Truth is a tool that enables sustained club quality through guided evaluation and targeted recommendations District 59 | DECM Feb 2018
A High-Quality Club Encourages and celebrates member achievement Provides a supportive and fun environment Offers a professionally-organized meeting with variety Club officers are trained in all aspects of club quality Members have access to a formal mentoring program Members are provided evaluations that help them grow Members are motivated to achieve their goals
Areas of Evaluation 1. First impressions 2. Membership orientation 3. Fellowship, variety, and communication 4. Program planning and meeting organization 5. Membership strength 6. Achievement recognition District 59 | DECM Feb 2018
Break-out in six separate groups to discuss one of the areas Process: Each group will have 20 minutes to discuss the performance of club in the selected area for each area there will be a facilitator. Each group must elect a rapporteur. After the group discussion we will come back all together and the rapporteur will present in maximum 2 minutes the three main challenges and the three main best practices for the area analyzed. The rapportuer should also suggest what the District can do to support the clubs that have those specific challenges (ask the group facilitator for tips). Areas of discussion: 1. First impressions - Siegfried 2. Membership orientation - Nacho 3. Fellowship, variety, and communication Ana/Sara 4. Program planning and meeting organization - Nelson 5. Membership strength - Francesco 6. Achievement recognition - Ulrike
Best practices and challenges in Our Club for each evaluation area 1. First impressions 2. Membership orientation 3. Fellowship, variety, and communication 4. Program planning and meeting organization 5. Membership strength 6. Achievement recognition 11
Results of Evaluation of Club Experience 0. Not applicable or nor able to evaluate 1. Never 2. Seldom 3. Sometime 4. Often 5. Always 4 District 59 | DECM Feb 2018
1. First Impressions Guests greeted warmly and introduced to officers and members Guest book and name tags provided Professionally arranged meeting room 2,5 Convenient meeting location Guests invited to address the club Guests invited to join 1,5 2,5 3,5 4,5 5,0
2. Membership Orientation Formal induction, including presentation of pin and manuals Assignment of mentor Education programs and recognition system discussed Learning needs assessed Speaking role(s) assigned Member involved in club activities 1,5 2,5 2,5 3,5 4,5 5,0
3. Fellowship, Variety, and Communication Guests greeted warmly 1,5 Enjoyable, educational meetings Regularly-scheduled social events Participation in area, district, and International events Inter-club events Club newsletter and/or website updated regularly 2,5 2,5 3,5 4,5 5,0
4. Program Planning and Meeting Organization Program and agenda publicized in advance Members are prepared to carry out all program assignments All projects are manual projects Meetings begin and end on time Creative Table Topics Positive and helpful evaluations 1,5 2,5 2,5 3,5 4,5 5,0 and activities 5
5. Membership Strength Club has 20 or more members 1,5 Members are retained 2,5 2,5 Promotion in club s organization or community Club programs are varied and exciting Toastmasters sponsoring new members are recognized Regular membership-building programs 3,5 4,5 5,0 5
6. Achievement Recognition Award applications immediately submitted to World Headquarters Progress chart displayed and maintained 1,5 2,5 2,5 Member achievements recognized with ceremony Club, district, and International leaders recognized Club and member achievements publicized 3,5 4,5 5,0 DCP used for planning and recognition 5
Moments of Truth A tool that enables sustained club quality through guided evaluation and targeted recommendations: LET S USE IT! District 59 | DECM Feb 2018
