Neenah Soccer Club (NSC) Fall Classic Meeting - August 24, 2016
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Fall Classic Meeting
August 24, 2016
AGENDA
1.
Introductions
2.
NSC Activities
3.
Game Day Preparation
4.
Team Management 101
5.
Tournament Preparation
6.
Team Prospectus
7.
Concussion Training
8.
Practice Fields
9.
Frequently Asked
Questions
10.
Tryout Committee
11.
Volunteers
12.
Sportsmanship
13.
Other
14.
Open Discussion
THANK YOU!
Thank you for volunteering your time and talents to help the club to
continue to be dedicated to promoting youth soccer and good
sportsmanship in the greater Neenah Area. For more than 35 years,
the club has been providing opportunities for youth to learn the
game and compete at many levels. Without you, this would not be
possible!
INTRODUCTIONS – NSC Board & Administrator Support
•
Tip Brown – facilitator – Classic Director
•
Marti Coan – President
•
Carlton Sealock – Vice President
•
Treasurer – Dan Blaylock
•
Jamie Kutchek – Recreation Director
•
Lars Nordang– Coaching Director
•
Secretary – Erin Johnson
•
Carmen Dietz– Registrar/Administrator
•
Mandy Fleege – Assistant Registrar/Administrator
•
Andy Dubey –Website director/Director at Large
•
Dawn Brown and Emily Rasmussen- Sponsorship
•
Kathy Fredrickson – Marketing/Fundraising
•
Chris Johnson - Fields Director **need additional volunteers for fields committee**
•
Chris Baker - Volunteer Coordinator
•
Mike Jones – Referee Assignor and Field Scheduler
•
Chris Fahrbach – Equipment Director
•
Greg Aykens– Director at Large
•
Tyler Brown – Director at Large
•
Bob Galinsky – Director at Large
•
Nathan Kennedy – Director at Large
•
Kevin Wasco – Hall of Fame contact
NSC Activities
•
Fall Recreational League – 2
nd
year being administered by NSC (Jamie Kutchek –
Rec Director)
–
Over 700 participants this fall
•
Rocket Launchers Academy
o
Tyler Brown – Director
o
Luke Jeffrey (Challenger Coach) to be running sessions
o
Fall training on Thursdays and Sundays
o
U8 – 1 day/week
o
U10 – 2 days/week
o
Will be participating for the first time in the East Central Academy league this fall
NSC Activities
•
Trainer from Challenger Sports has been hired by NSC for the Fall Season
o
Luke Jeffrey
o
30 hours/week
o
Rocket Launchers Academy and trainer for U11 Coed, U12 Coed, U12 Girls
o
Available to work with other Classic teams per request
o
Main availability
o
Fridays
o
Saturdays (if no tournament or game)
o
Sunday (prior to 3:00 or after 6:00)
o
Teams can contact Luke or Carmen to schedule training when he is available
o
E-mail coachluke@neenahsoccerclub.org
o
Phone (920) 750-4782
NSC Activities
•
Positive Coaching Alliance affiliation has started
–
Goal is to continue to create a culture for NSC that sets us apart as a club that
develops players in soccer while teaching life lessons and honoring the game
•
NSC board had a leadership training session on August 14th
–
Logo is on sleeve of new uniforms
–
Coaches training
•
Thanks to those that attended on August 14
•
Online training will be made available to those unable to attend
–
Required for all NSC coaches
Sportsmanship
•
Encourage positive sportsmanship by example. Remind fellow parents if they
get inappropriately carried away with their emotions during the game. Accept
these reminders graciously when offered by other parents.
•
All players, coaches and spectators set their own best example of positive
behavior on the field and on the sidelines-- everyone helps everyone else enjoy
the day and the match.
Neenah Soccer Club Activities
•
Scholarship Program
–
Applications available by contacting Carmen Dietz or under Classic Soccer/About
Classic soccer on the NSC website
–
Available to families in need
•
One criteria is qualifying for free lunch program
–
3 levels of scholarship
•
Registration only - $150
•
Registration and uniform - $300
•
Registration, uniform, practice/tournament fees – up to $500
–
Let the club know if you have players or families that you think may be in need of
assistance
•
NSC wants to include all interested players in our program and doesn’t want to
exclude anyone for financial reasons
US Soccer Player Development Initiatives
•
WYSA made changes effective 8/1/16
•
Age Group Changes
–
Thanks to all in preparing for and dealing with the changes for tryouts and team
formation for the 2016/17 seasons
–
Many challenges that hopefully will become easier with time
•
Small sided games
–
U11 and U12 now playing 9 v 9
•
Concussion initiative
–
U11
•
Heading prohibited, indirect free kick from the spot of the offense
–
U12, 13, 14
•
Heading allowed in games
•
Practice – limited to 30 minutes/week and 15-20 headers/player/week
Game Day Preparation
1. Get a copy of the “Game Day Report”. You can get this off the East Central website.
Below is what the report looks like:
Game Day Preparation (continued)
2. Fill out game day report.
3. You can attach WYSA roster or type in your team roster.
Game Day Preparation - Continued
4.
2016/17 Referee fees
–
(Recommended) create 3 envelopes with the appropriate amount of cash for each
referee. 1 Center and 2 AR.
5. Player Passes
REMINDER: If ref is a no-show, only pay for the refs
that are there, return remaining funds to NSC
State League – Game Day
Approved Roster
Player Passes
Rescheduling, score reporting and Referees (Mike Jones)
•
The home team is responsible for initiating any schedule changes.
–
East Central Game rescheduling request form on East Central website
–
State league WYSA rescheduling request form on WYSA website
–
Please include Mike Jones on e-mails for field and referee availability
uncmj@yahoo.com
(920) 209-7899 (no calls after 9PM!!)
•
The winning team is responsible for entering scores (home team if a tie)
•
check website:
http://www.neenahsoccerclub.org/
for cancellation
•
It is unacceptable for any team to no show for a game or forfeit- $100 fee to
club
o
Can club pass any player within the club as long as they are age eligible so
please work with our other classic teams to share players when needed
•
Referee update (Mike Jones)
–
Updated rule on allowing casts
–
Enforcement of heading initiative at u11??
Referee
Criteria for suspension and resumption of play
•
When thunder is heard, or a cloud-to-ground lightning bolt is seen, the
thunderstorm is close enough to strike your location with lightning. Suspend
play and take shelter immediately.
•
Thirty-minute rule.
Once play has been suspended, wait at least 30 minutes
after the last thunder is heard or flash of lightning is witnessed prior to
resuming play.
•
Any subsequent thunder or lightning after the beginning of the 30-minute
count, reset the clock and another 30-minute count should begin.
•
If the referees are on site prior to the game and bad weather prevents the
game from being started, the home team will pay the referees their portion of
the game fees. The game will have to be rescheduled and at that time the
referees must be paid in full by both teams prior to the games starting.
Team Manager Mentor Program
•
Introduction of Manager Mentor Program
–
If you’re not quite sure what you need to do at different times of
the season/year, can contact one of us.
–
Will send out monthly reminders of what you should be doing for
your team – registering for tournaments, indoor season, etc.
–
Available for advice on tournaments, dealing with parents,
coaches, sideline behavior, etc.
–
Tammy Tatro and Carmen Dietz (mentors) are available for any
questions you might have about managing a team.
•
tatorfamily@gmail.com
527-0176
•
cdietz@neenahsoccerclub.org
205-6022
Team Management 101
Tips to being a good Team Manager:
–
In the beginning of the season, make multiple copies of
everything (at least 8 copies). (WYSA Roster and Medical
Waivers) I will also be sending you a PDF of
–
Week of games: send out an email indicating game day
information: Location, Time, Warm-up Times, Opponent, and
Caravan location if traveling.
(Shutterfly/TeamSnap will do
most of this)
–
Ensure that all players are included in all team activities and
not excluding others. It helps the coaches maintain a “team”
atmosphere.
Team Management 101 - Continued
Tips to being a good Team Manager:
–
Have team meetings with the parents at least one time per
season. If you play year round, consider holding 4 meetings.
–
Put a team schedule together. This should include team
building activities, practices, games, and tournaments. This
allows for parents to plan.
(Again, Shutterfly/TeamSnap does
this nicely)
–
If the team is a younger team, consider a snack schedule as
part of your schedule.
–
Enlist the assistance of parents on the team to keep
engagement high.
Tournament Preparation
•
Create a tentative list of preferred tournaments based on the
coaches feedback, competition level, and travel requirements.
•
Once the tournaments have been selected have a parent meeting
to get consensus on tournaments.
•
Go to each of the tournament websites to create a schedule of
when you need to secure the tournament. Larger tournaments
can fill their brackets 6 months prior to the tournament.
•
Each tournament website should have Team Manager
requirements or Check-in requirements. It is critical to go to this
first so you know exactly what is required for registration.
Tournament Preparation - continued
•
Basics for every tournament usually include at a minimum:
Approved (Official) WYSA Roster, Medical Waivers/Release of
Liability, and Player Passes.
•
Be sure that you confirm they do not require their own Medical
Release/Liability waiver.
•
If this is an out of state tournament you WILL need an approved
permission to travel. This is found on the WYSA website.
www.wiyouthsoccer.com
Team Prospectus
•
Prospectus
–
Please review with your coaches to determine if they have a
current prospectus. Many teams had an age group
prospectus prior to tryouts, but we would now like to
update the website with each team’s individual prospectus
–
If your team does not have a prospectus, please get a hold
of the Classic Director or Director of Coaching to assist with
developing one for your team.
–
When you have a current prospectus, please send it to
Carmen Dietz so that we are able to post them on our NSC
website.
Concussion Training
CDC Heads Up to Youth Sports
Online Concussion Training for Coaches
•
Free concussion training
o
Takes approximately 30 minutes to complete
•
www.cdc.gov/headsup/youthsports
•
We would like all of our classic coaches to complete this training this fall
o
Submit a copy of your completion certificate to Carmen Dietz
o
Renew every 2 years (every other year)
Players: Baseline Concussion Testing
Information to follow soon with sponsorship and support (including testing) from
Orthopedic Sports Institute
Practice Fields
•
Fields
–
Availability at Memorial Park (Neenah)
–
Elementary Schools – fall programs will be starting
–
Be courteous, share green space
–
Mahler Park – fall program will be utilizing also
–
Concerns over wear & tear on the fields (repetitive play in the
same areas - goal mouths)
Frequently Asked Questions
•
The home team is responsible for initiating any schedule
changes.
–
The game change agreement must be communicated at
least 10 working days prior to the original scheduled game
date
–
See website for the outlined process.
–
Copy Mike Jones for any home games
•
Guidelines for Inclement Weather
•
check website:
http://neenahsoccer.org/
for cancellation of
home games
•
Check opposing teams website for away games
Useful tools and websites
•
Websites
–
East Central -
http://www.ecdsoccer.org/
–
Wisconsin Youth Soccer Association -
http://www.wiyouthsoccer.com/
–
US Youth Soccer Association -
http://www.usyouthsoccer.org/
–
National Soccer Coaches Association of America -
http://www.nscaa.com/
–
United States Soccer Federation -
http://www.ussoccer.com/
–
Federation International Football Association -
http://www.fifa.com/
–
Wisconsin Referee Association -
http://www.wisref.org/
Tryout Committee
•
NSC tryout committee has been meeting throughout the year to continue to
improve the process
o
Let Tip Brown (Classic Director) know if you would like to be involved or have
parents with concerns that we should invite to be involved
o
Thanks to all that were involved last year
o
Coaches who worked very well together to coordinate and calibrate the scores
within each age group
o
Special thanks to Jim Wilkinson and Mike Donahue for their time and efforts in
revising the coaches evaluation forms and the tryout calculation spreadsheets
Volunteers
•
WE NEED YOUR HELP – more volunteers are needed!
•
Look to your teams, please, and suggest individuals that may be able to help.
–
Flatgrass Tournament
–
Recreational Committees
–
Board Members
–
Special Committees – Marketing, fund raising
–
Coaching
–
Managers
Encourage players to get involved & volunteer in the program
–
Flatgrass set-up/tear down or concessions
–
Tryouts
–
Assistant coaching (16 yrs. or older) or helping w/ Saturday skills
Contact any board member with names of interested people
Other
•
Team manager can act as a buffer between parents & coach (meditator – bring
concerns to the classic director)
•
Refs Needed
–
Mentoring program (See more information on our website
Referee Information
).
•
NHS Varsity Games
–
Come support the team.
•
JV players to serve as ball retrievers this season
Open Discussion
Questions
Comments
Concerns
Thank you!
The Neenah Soccer Club (NSC) hosted a Fall Classic Meeting on August 24, 2016, to discuss various club activities including game day preparation, team management, tournament readiness, and more. Introductions of board members and administrators were made, highlighting the club's commitment to promoting youth soccer and good sportsmanship in the Neenah Area. Volunteers were thanked for their dedication and support. NSC activities such as the Fall Recreational League and Rocket Launchers Academy were also featured, reflecting the club's ongoing efforts to provide opportunities for youth development in soccer.
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Neenah Soccer Club (NSC) Fall Classic Meeting August 24, 2016
AGENDA 9. Frequently Asked Questions 10. Tryout Committee 11. Volunteers 12. Sportsmanship 13. Other 14. Open Discussion 1. Introductions 2. NSC Activities 3. Game Day Preparation 4. Team Management 101 5. Tournament Preparation 6. Team Prospectus 7. Concussion Training 8. Practice Fields Page 2
THANK YOU! Thank you for volunteering your time and talents to help the club to continue to be dedicated to promoting youth soccer and good sportsmanship in the greater Neenah Area. For more than 35 years, the club has been providing opportunities for youth to learn the game and compete at many levels. Without you, this would not be possible! Page 3
INTRODUCTIONS NSC Board & Administrator Support Tip Brown facilitator Classic Director Marti Coan President Carlton Sealock Vice President Treasurer Dan Blaylock Jamie Kutchek Recreation Director Lars Nordang Coaching Director Secretary Erin Johnson Carmen Dietz Registrar/Administrator Mandy Fleege Assistant Registrar/Administrator Andy Dubey Website director/Director at Large Dawn Brown and Emily Rasmussen- Sponsorship Kathy Fredrickson Marketing/Fundraising Chris Johnson - Fields Director **need additional volunteers for fields committee** Chris Baker - Volunteer Coordinator Mike Jones Referee Assignor and Field Scheduler Chris Fahrbach Equipment Director Greg Aykens Director at Large Tyler Brown Director at Large Bob Galinsky Director at Large Nathan Kennedy Director at Large Kevin Wasco Hall of Fame contact Page 4
NSC Activities Fall Recreational League 2ndyear being administered by NSC (Jamie Kutchek Rec Director) Over 700 participants this fall Rocket Launchers Academy o Tyler Brown Director o Luke Jeffrey (Challenger Coach) to be running sessions o Fall training on Thursdays and Sundays o U8 1 day/week o U10 2 days/week o Will be participating for the first time in the East Central Academy league this fall Page 5
NSC Activities Trainer from Challenger Sports has been hired by NSC for the Fall Season o Luke Jeffrey o 30 hours/week o Rocket Launchers Academy and trainer for U11 Coed, U12 Coed, U12 Girls o Available to work with other Classic teams per request o Main availability o Fridays o Saturdays (if no tournament or game) o Sunday (prior to 3:00 or after 6:00) o Teams can contact Luke or Carmen to schedule training when he is available o E-mail coachluke@neenahsoccerclub.org o Phone (920) 750-4782 Page 6
NSC Activities Positive Coaching Alliance affiliation has started Goal is to continue to create a culture for NSC that sets us apart as a club that develops players in soccer while teaching life lessons and honoring the game NSC board had a leadership training session on August 14th Logo is on sleeve of new uniforms Coaches training Thanks to those that attended on August 14 Online training will be made available to those unable to attend Required for all NSC coaches Page 7
Sportsmanship Encourage positive sportsmanship by example. Remind fellow parents if they get inappropriately carried away with their emotions during the game. Accept these reminders graciously when offered by other parents. All players, coaches and spectators set their own best example of positive behavior on the field and on the sidelines-- everyone helps everyone else enjoy the day and the match. Page 8
Neenah Soccer Club Activities Scholarship Program Applications available by contacting Carmen Dietz or under Classic Soccer/About Classic soccer on the NSC website Available to families in need One criteria is qualifying for free lunch program 3 levels of scholarship Registration only - $150 Registration and uniform - $300 Registration, uniform, practice/tournament fees up to $500 Let the club know if you have players or families that you think may be in need of assistance NSC wants to include all interested players in our program and doesn t want to exclude anyone for financial reasons Page 9
US Soccer Player Development Initiatives WYSA made changes effective 8/1/16 Age Group Changes Thanks to all in preparing for and dealing with the changes for tryouts and team formation for the 2016/17 seasons Many challenges that hopefully will become easier with time Small sided games U11 and U12 now playing 9 v 9 Concussion initiative U11 Heading prohibited, indirect free kick from the spot of the offense U12, 13, 14 Heading allowed in games Practice limited to 30 minutes/week and 15-20 headers/player/week Page 10
Game Day Preparation 1. Get a copy of the Game Day Report . You can get this off the East Central website. Below is what the report looks like: Page 11
Game Day Preparation (continued) 2. Fill out game day report. 3. You can attach WYSA roster or type in your team roster. Page 12
Game Day Preparation - Continued 4. 2016/17 Referee fees Age Group Center Referee Assistant Referee (each) U11-U12 $26 $16 U13-U14 $36 $26 U15-U16 $46 $30 U17-U19 $56 $36 (Recommended) create 3 envelopes with the appropriate amount of cash for each referee. 1 Center and 2 AR. 5. Player Passes REMINDER: If ref is a no-show, only pay for the refs that are there, return remaining funds to NSC Page 13
State League Game Day Approved Roster Player Passes Page 14
Rescheduling, score reporting and Referees (Mike Jones) The home team is responsible for initiating any schedule changes. East Central Game rescheduling request form on East Central website State league WYSA rescheduling request form on WYSA website Please include Mike Jones on e-mails for field and referee availability uncmj@yahoo.com (920) 209-7899 (no calls after 9PM!!) The winning team is responsible for entering scores (home team if a tie) check website: http://www.neenahsoccerclub.org/ for cancellation It is unacceptable for any team to no show for a game or forfeit- $100 fee to club o Can club pass any player within the club as long as they are age eligible so please work with our other classic teams to share players when needed Referee update (Mike Jones) Updated rule on allowing casts Enforcement of heading initiative at u11?? Page 15
Referee Page 16
Criteria for suspension and resumption of play When thunder is heard, or a cloud-to-ground lightning bolt is seen, the thunderstorm is close enough to strike your location with lightning. Suspend play and take shelter immediately. Thirty-minute rule. Once play has been suspended, wait at least 30 minutes after the last thunder is heard or flash of lightning is witnessed prior to resuming play. Any subsequent thunder or lightning after the beginning of the 30-minute count, reset the clock and another 30-minute count should begin. If the referees are on site prior to the game and bad weather prevents the game from being started, the home team will pay the referees their portion of the game fees. The game will have to be rescheduled and at that time the referees must be paid in full by both teams prior to the games starting. Page 17
Team Manager Mentor Program Introduction of Manager Mentor Program If you re not quite sure what you need to do at different times of the season/year, can contact one of us. Will send out monthly reminders of what you should be doing for your team registering for tournaments, indoor season, etc. Available for advice on tournaments, dealing with parents, coaches, sideline behavior, etc. Tammy Tatro and Carmen Dietz (mentors) are available for any questions you might have about managing a team. tatorfamily@gmail.com 527-0176 cdietz@neenahsoccerclub.org 205-6022 Page 18
Team Management 101 Tips to being a good Team Manager: In the beginning of the season, make multiple copies of everything (at least 8 copies). (WYSA Roster and Medical Waivers) I will also be sending you a PDF of Week of games: send out an email indicating game day information: Location, Time, Warm-up Times, Opponent, and Caravan location if traveling. (Shutterfly/TeamSnap will do most of this) Ensure that all players are included in all team activities and not excluding others. It helps the coaches maintain a team atmosphere. Page 19
Team Management 101 - Continued Tips to being a good Team Manager: Have team meetings with the parents at least one time per season. If you play year round, consider holding 4 meetings. Put a team schedule together. This should include team building activities, practices, games, and tournaments. This allows for parents to plan. (Again, Shutterfly/TeamSnap does this nicely) If the team is a younger team, consider a snack schedule as part of your schedule. Enlist the assistance of parents on the team to keep engagement high. Page 20
Tournament Preparation Create a tentative list of preferred tournaments based on the coaches feedback, competition level, and travel requirements. Once the tournaments have been selected have a parent meeting to get consensus on tournaments. Go to each of the tournament websites to create a schedule of when you need to secure the tournament. Larger tournaments can fill their brackets 6 months prior to the tournament. Each tournament website should have Team Manager requirements or Check-in requirements. It is critical to go to this first so you know exactly what is required for registration. Page 21
Tournament Preparation - continued Basics for every tournament usually include at a minimum: Approved (Official) WYSA Roster, Medical Waivers/Release of Liability, and Player Passes. Be sure that you confirm they do not require their own Medical Release/Liability waiver. If this is an out of state tournament you WILL need an approved permission to travel. This is found on the WYSA website. www.wiyouthsoccer.com Page 22
Team Prospectus Prospectus Please review with your coaches to determine if they have a current prospectus. Many teams had an age group prospectus prior to tryouts, but we would now like to update the website with each team s individual prospectus If your team does not have a prospectus, please get a hold of the Classic Director or Director of Coaching to assist with developing one for your team. When you have a current prospectus, please send it to Carmen Dietz so that we are able to post them on our NSC website. Page 23
Concussion Training CDC Heads Up to Youth Sports Online Concussion Training for Coaches Free concussion training o Takes approximately 30 minutes to complete www.cdc.gov/headsup/youthsports We would like all of our classic coaches to complete this training this fall o Submit a copy of your completion certificate to Carmen Dietz o Renew every 2 years (every other year) Players: Baseline Concussion Testing Information to follow soon with sponsorship and support (including testing) from Orthopedic Sports Institute Page 24
Practice Fields Fields Availability at Memorial Park (Neenah) Elementary Schools fall programs will be starting Be courteous, share green space Mahler Park fall program will be utilizing also Concerns over wear & tear on the fields (repetitive play in the same areas - goal mouths) Page 25
Frequently Asked Questions The home team is responsible for initiating any schedule changes. The game change agreement must be communicated at least 10 working days prior to the original scheduled game date See website for the outlined process. Copy Mike Jones for any home games Guidelines for Inclement Weather check website: http://neenahsoccer.org/ for cancellation of home games Check opposing teams website for away games Page 26
Useful tools and websites Websites East Central - http://www.ecdsoccer.org/ Wisconsin Youth Soccer Association - http://www.wiyouthsoccer.com/ US Youth Soccer Association - http://www.usyouthsoccer.org/ National Soccer Coaches Association of America - http://www.nscaa.com/ United States Soccer Federation - http://www.ussoccer.com/ Federation International Football Association - http://www.fifa.com/ Wisconsin Referee Association - http://www.wisref.org/ Page 27
Tryout Committee NSC tryout committee has been meeting throughout the year to continue to improve the process o Let Tip Brown (Classic Director) know if you would like to be involved or have parents with concerns that we should invite to be involved o Thanks to all that were involved last year o Coaches who worked very well together to coordinate and calibrate the scores within each age group o Special thanks to Jim Wilkinson and Mike Donahue for their time and efforts in revising the coaches evaluation forms and the tryout calculation spreadsheets Page 28
Volunteers WE NEED YOUR HELP more volunteers are needed! Look to your teams, please, and suggest individuals that may be able to help. Flatgrass Tournament Recreational Committees Board Members Special Committees Marketing, fund raising Coaching Managers Encourage players to get involved & volunteer in the program Flatgrass set-up/tear down or concessions Tryouts Assistant coaching (16 yrs. or older) or helping w/ Saturday skills Contact any board member with names of interested people Page 29
Other Team manager can act as a buffer between parents & coach (meditator bring concerns to the classic director) Refs Needed Mentoring program (See more information on our website Referee Information). NHS Varsity Games Come support the team. JV players to serve as ball retrievers this season Page 30
Open Discussion Questions Comments Concerns Page 31
