Chippenham Rugby Football Club Annual General Meeting Highlights
Chippenham Rugby Football Club held its Annual General Meeting on 18th July 2023, focusing on key areas such as club vision, board initiatives, and a review of the 2022-2023 season. The meeting covered vital topics like club accounts, membership proposals, and election of officers. The board discussed communication, income generation, sponsorship, facilities improvement, and rugby pathway development as key initiatives. Special thanks were extended to individuals contributing to the club's success.
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Chippenham Rugby Football Club Annual General Meeting 18th July 2023 One Club One Club Unrestricted
Agenda Welcome Apologies Agreement of 2021 / 22 minutes Season Review Management Review Section Review Club Accounts and Financial report Appointment of Club Accountants for 2023/24 Membership Proposal for 2023/24 Members Questions Election of Officers One Club One Club
2022-2023 SEASON REVIEW One Club One Club
Club Vision To be one of the leading amateur rugby clubs in the South West of England One Club One Club
Board of Directors met regularly during season Executive Chairman Ian Banister chairman@chippenhamrfc.co. uk Non -Executive President Stuart Murrow president@ Bruce Finnamore Rob Alford Club Secretary Steve Whitehead secretary@ Nick Tilley Charlie Newman Treasurer Jon Carter treasurer@ Vice Chair Vacant One Club One Club
Key Board Initiatives were.. 1. Communication and Engagement Improve the communication across the club Increase the volunteer network 2. Income generation and fundraising Continue to target membership Recovery of rugby and non-rugby income Learn about the benefits of the AGP 3. Sponsorship Continue developing our network of sponsors Improve our communication and engagement 4. Clubhouse and Grounds Facility Continue to improve the facilities Focus on A350 access project 5. Rugby Pathway Continue to develop our three-year plan Continue to support and develop our coaches To provide the best rugby environment for members, players, coaches across the club One Club One Club
1. Communication and Engagement Continued to improve communications Clubhouse chair connection to members Social Media General communications across the club Volunteers behind the bar, WhatsApp group A350 updates Special thanks to Ceri, Matthew, Andy and Steve One Club One Club
2. Income Generation and Funding Membership maintained numbers, income down Non rugby income Clubhouse we had our challenges!! Allington Fields enquiries have increased in 2023 Club events 125th Anniversary Ball Continue to look to leverage use of the AGP use of the clubhouse/Friday night games/Bath rugby Special Thanks To Jon and our clubhouse team One Club One Club
3. Sponsorship Sponsorship revenue down this year challenges exist MJ Church, Stonewood, Knorr-Bremse and AP Air continue to provide support Increase of pitch side boards (Rugby and Cricket) All major sponsorship categories available sponsorship@chippenhamrfc.co.uk A350 boards major source of revenue (5/6 sold) Thank you to all our sponsors for their continued support New sponsorship co-ordinator required Thanks to Robbie Spiers who has done a great job over the last five years and is stepping down. One Club One Club
4. Club House and Grounds AGP 2nd full year of operation. Continuing to gain a better understanding of profitable opportunities, need to maximise volunteer support Developing a good relationship with external users such as Bath Rugby On going clubhouse and grounds improvements such as Rear patio by lounge incl. disabled access at every entrance General upkeep of clubhouse now 31 years old Ladies shower room floor Pavilion flood insurance challenges, 22k cost to the club in last financial year Capital Projects Money Maul Thanks to Martin, John, Stuart and Melvyn One Club One Club
Future Plans & Capital Projects Our stated vision is to be one of the leading amateur rugby clubs in the South-West both on, and off, the pitch. We have outstanding facilities, now 31 years old. We need to keep up with the changing needs of the club The club s board and exec continue to review the long term needs of the club and have considered a number of projects The criteria the board uses when considering any capital project: financially viable, ideally revenue generating improve the facility for our members benefit Proposed rule change to protect members One Club One Club
Capital Projects (new rule) New Rule proposed: Any proposed Capital Project of a value in excess of 50,000, will require approval by the membership at an AGM/EGM. One Club One Club
CRFC-Capital Projects Two capital projects planned for 2023/24 RFU grant ( 5K) for improvement to women's facilities being led by Dave Newman A350 access project One Club One Club
A350 Project Update Strategically important one-off opportunity. Formal Planning Application submitted to Wiltshire CC in April. Significant support from local stakeholders (Members, Parish Councils, Councillors, sports clubs, residents et al). Questions raised by Planning Officers being answered by CRFC Planning Team. Optimistic about the outcome - but not certain. Members will be kept fully informed. . One Club One Club
CRFC LOTTERY THE MONEY MAUL 22/23 Membership now 170+ members and prize pot has paid over 35k in prize money Income 10.k Expenditure 9.9k Funded new rear patio including providing disabled access Funded repairs and renovation to changing room shower area Funded a new freezer for the kitchen Further projects to improve clubhouse environment are under consideration Thank you to all Money Maul members Vital source of funds for the club-please encourage members to join One Club One Club
5. Rugby Pathway A three-year plan (2nd year) with the intention of providing clear pathways for players, coaches and administrators alike. Continue to encourage Academy players to play senior rugby (2nd team this year), welcome back players plan. Identify coaches with the potential to progress Support from the club to obtain Level 3 coaching qualifications identified coaches. Still looking to appoint Player Liaison Officer - contact with players at Independent schools, Academies or University Head of Rugby (HoR) with a clear mandate to oversee rugby across the whole club. One Club One Club
Management Review 2022/2023 Background. Since the move from Birch Grove to Allington (1992) the club has flourished on the field of play, grown as a business and now offers its members, and the wider community, facilities that are the envy of the South West. However, this growth and success brings with it operational challenges that we continue to wrestle with on a daily basis. Current structure; President, and four Directors with functional responsibility, the Chairman, Vice-Chairman, Treasurer and Secretary. In addition, the board contains four non-executive directors who provide various levels of support across the club, and pick up special projects. Primary issue Everything comes to the chairman. One thousand members, one chairman. . One Club One Club
Management Review 2022/2023 Review Method. Autonomous team formed including two former Chairmen, two non-executive directors and a mix of general members. Independent review carried out over a six-month period. Informal feedback taken from a selection of members across all sections. Perception of club from external stakeholders e.g. Bath rugby. What works well, what could be improved? Report submitted to board with recommendations (available on request). Objective - To create a more Efficient, Effective and Sustainable organisation. One Club One Club
Management Review 2022/2023 Outcome. Functionally the club breaks down into four main pillars. Rugby & Sport, Facilities, Operations, Comms & Engagement. 1) Rugby & Sport its why we exist as a club. 2) Facilities it s what allows us to play sport. 3) Operations & Commercial it provides funds for 1 & 2. 4) Comms & Engagement If done correctly it binds us together. The proposal from the review is to change the non-executive roles into functional roles creating a more effective and visible management structure. One Club One Club
Management Review 2022/2023 Next steps phased approach High level terms of reference have been written for the new functions. Anumber of current club positions will be encompassed within the new functions and will no longer be stand-alone roles. e.g. Facilities Chair will sit under, and report into, the Facilities & Grounds Director. Implementation from the beginning of season 2023/24. Working practices will be developed as we progress. A flexible and adaptable approach will be key to the success of this initiative. The willingness of all stakeholders to embrace this change will be fundamental to the objective of creating a more efficient, effective and sustainable business. One Club One Club
Management Structure 2023/2024 New Management Structure. President Stuart Murrow. Executive Chair TBC (subject to members approval at AGM) Finance Director Jon Carter. Club Secretary TBC (subject to members approval at AGM) Functional directors. Rugby and Sports Director - Operations and Commercial Director - Facilities and Grounds Director - Communications and Engagement Director - Charlie Newman. Nick Tilley. Rob Alford. Bruce Finnamore. One Club One Club
Board of Directors 23/24 Executive Chairman chairman@chippenhamrfc.co. uk Non -Executive President Stuart Murrow president@ Bruce Finnamore Rob Alford Club Secretary secretary@ Nick Tilley Charlie Newman Treasurer Jon Carter treasurer@ New Chairmans choice One Club One Club
Management Structure Board have recommended some rule changes:- Section (14) covers the Management of the Club. This section has never been amended to reflect that the Board runs the Club. The board consist of four executive members and five non exec directors appointed by the Chairman Rule 14.2: Revise to:- The overall management of the club shall be deputed to the Board of Directors (except as otherwise provided by the Articles and these Rules). One Club One Club
Management Structure Rule 14.3: Replace Management Committee by Board Rule 14.4: Revise to, The Board of the Club shall comprise, the Chairman, President, Secretary , Treasurer, and Directors as appointed by the Board One Club One Club
Management Structure Rule 14.5: Replace Management Committee to Board Rule 15,16,18,19,23,24: Replace any reference from Management Committee to Board 15.2, 15.4, 15.5, 15.6 remove subject to the approval of the 15.7 Replace Seven with four (to form a quorum) One Club One Club
Management Structure Rule 19.3 states that at every AGM we vote for the following volunteer roles:- a. Membership Secretary b. Fixture Secretary c. Club Captain d. Ground Chair e. Volunteer Chair f. Clubhouse Chair Proposed Rule 19.3: Amend to only President, Chairman, Secretary, Treasurer One Club One Club
Management Structure (new rules) In addition, we would propose to add:- New Rule 19.4: Any other appropriate Officers shall be appointed by Functional Directors (non-exec) One Club One Club
Playing Section Reports Minis - Thank you to Neil Craig and his team Juniors - Thank you to Kevin and his team Girls - Thank you to PJ and his team. Seniors - Thanks to Dave Newman and his team spread across men's, academy and ladies' teams Touch Thanks to Steve/Ben and the team Walking Rugby Dave Cowan One Club One Club
Minis Section First full year since 2018 CRFC festival 91 teams across the age groups (thank you Jemma Pugh) Healthy numbers (30+/group) Under 6s remain strong, new coaching group (Larrimore, Chopper and Tom) Fixtures (Well Done again to Jo Watt) Coaching strong across all groups Lynn Eels Trophy award Outstanding U11 player One Club One Club
Junior Section Review Numbers across the section have remained strong, bucking the national trend Successful tours - U13 s + parents take a trip to Devon at the start of the season. The U15 s visited Newcastle late in the season On the pitch highlights being: - U12 s and 13 s North Wilts winners, U14,15 and U16 s twin counties honours. U16 s also Bristol Combination plate winners Coaching support continues to be a challenge due to funding Tom Dunn and Steve Borthwick have held coaching clinics across age groups Chippenham continues to well represented across all DPP age groups, less impact on player calls from Bath Discipline a few initiatives planned One Club One Club
Girls Section New U12 structure slow to start U14 s and 16 s good numbers U18 s had to partner with Kingswood Successful Season Most fixtures played ever (thank you to Sam Shuker) International & County Representation, Sophie Mc Queen England U20 s, six U18 s in Bristol Bears excellence programme, good numbers in D&W squads U14s Runners Up in Dyson 7s Cup, 3rd in Bristol Combination Tour to Halton and Worthing festival One Club One Club
Senior Section (Men/Academy) Successful season on/off the pitch Membership Improvement and development of young players Pathway from Junior and to Senior Rugby working well 70% transition from 16 s Academy squad in excess of 45 for next season Honours:- 1st team 2nd in league, Bath Combination winners 7 team members in D&W squad (Promoted) 2nd team lost out in play off for promotion 3rd team were placed 2nd , great work to get team out each week Academy friendlies, focused on transition to senior rugby, 11 new players played senior rugby Challenge is player retainment and recruitment One Club One Club
Senior Section - Ladies Fully integrated into Senior Section 2nd place in first league season Two players in county squad Several under 18 s players involved Working on closer partnership with the men One Club One Club
Touch Rugby Section income down, expenditure down Successful summer tournament, 9 teams and 100 players involved Continue to actively responding to dip in playing numbers 4 new committee members with specific roles to engage in social media, recruitment and arranging fixtures One Club
Walking Rugby Successfully introduced into the club Meet every Friday night Playing list of 27 players Played in a number of tournaments Dorset and Wiltshire RFU Walking Rugby Champions 2023. Opportunity for anyone to be involved after retiring from rugby One Club
Cricket Section 2022/2023 Allington CC continues to make excellent progress Now over 45 members- up from 3 members in 2019! Youngest player is 13-oldest 64 Now running 2 teams in Wilts league each week. Both teams performing well Continuing to attract new sponsors into the club, including Tci who funded the new fence Revenue created by Pavilion bar is increasing-recent record bar take of 1600 in one day! Thanks to Greg, Ceri and the support team One Club One Club
Netball Section Grown our numbers by 5 this year. 18 regular players 6 linked to the club. Held our Christmas Party in the clubhouse. Improvement required to lighting coverage. In winter it is not consistent and puts off some players. Consistent coach since 2018. Held 3 friendly games this season. One Club One Club
Volunteers Many of us lead busy lives A few hours of volunteering can make an enormous difference to the club, our members, and your personal well-being. It can provide you with a rewarding social experience. Your club continues to need volunteers in many aspects of the club on and off the field Volunteers are the life blood of the club and important in sustaining the club s future. One Club One Club
Volunteers No volunteer co-ordinator - open 27 months New approach required led by Bruce Communication and Engagement Team Event by event specific co-ordination More volunteers behind the bar for some years thank you to those who volunteered Special thank you to First Aid Co Ordinator Helen Sizer 1st year in the role Safeguarding Rob Downing will be stepping down after 8 years in role. Norman Brown to take over One Club One Club
Thank you to all the Coaches, Administrators First-aiders and helpers One Club One Club
Membership Report Membership numbers flat on last season Slight increase in senior / cricket/ netball Senior numbers remain challenging post covid VP, Family, Touch numbers strong Membership Revenue down slightly All Membership now online One Club One Club
Membership Several recommendations to further improve the administration and collection of the club's membership including:- 1. Implement changes to the communications with renewing and new members, more customer focused. Explaining the what, why and how to become a member including the use of GMS - Board agreed 2. A pre-season coordination meeting with section heads/team volunteers to provide a focused and consistent message to all Board agreed 3. Linking player registration (was "affiliation ) and membership, so only members are registered or if not, players are deregistered (after a short period) Under review as this at present is not possible with GMS 4. Broadly retaining the membership structure, but with clarifications on eligibility and discounts. Board agreed Aligning the payment of membership fees to ensure that they are collected within the playing season (September to May) Board agreed 5. My thanks to Dave Blackledge, Steve Whitehead and Kevan Leach One Club One Club
Club Accounts and Financial Report Jon Carter - Treasurer One Club One Club
Finance Overview 22/23 Another year of consolidation . Some steps forward and some steps back . 1 year ago Still Covid Uncertainty Desire to invest in club and consolidate position Normal surplus 20k better than 2022, but 5k below 2019 Cash position has reduced Club remains very asset rich One Club One Club
Finance Headlines Bar income recovered + 32k New clubhouse team seeing real benefits in service levels, finance and external events Membership and sponsorship below last year - 19k Under insured on pavilion 22k cost in year Investment in playing sections One Club One Club
Accounts & financial report '000 Bar Gross Profit Sponsorship Membership / match fees Other income Total Income Expenditure Staff Playing Other Surplus before Depn/Exc LA Grants Cricket club costs Interest Insurance cost Depreciation Deficit per accounts 2023 100 2022 Var 2019 32 -4 -9 10 29 Var 31 -5 -4 17 39 Improved bar income 1 A350 sign not filled Mix of members / timings in year but good recover post covid Exceeded bar revenue with same staff costs cost base increase with improved service Investment in playing costs across all sections Other costs under control Better surplus in 23 68 54 78 28 69 55 73 21 50 69 38 257 228 218 -100 -47 -97 13 -106 -35 -94 6 -70 -27 -30 -20 -12 -3 -103 20 -15 6 -7 15 18 -5 - - - - 118 -118 -7 -6 -1 -7 -22 -13 -29 -22 -22 -14 -12 1 -16 120 3 One Club One Club -17 -149
Pavilion Insurance Pavilion was flooded in Jan 23 Insurance value was undervalued no change since 2016 Cost to club of 22k in year and 32k in total but still under challenge with insurers worst case in accounts Lesson learnt on processes and responsibilities One Club One Club
Accounts & financial report Cash position - 1 '000 Current Account Legacy fund Tour funds 2023 2022 Variance 4 42 85 85 0 22 Cash erosion in year but still comfortable Financially strong. Debt of 75k on assets of 1.3m per balance sheet is a healthy position Legacy allocation in place Legacy used to fund day to day Mortgage and loans are being repaid Aim is to rebuild cash reserves so legacy is available for use when required and not used for day to day running of club Drive in 2023/24 to improve cash (38) - (22) Cash balance sheet 89 149 (60) BB Loan Mortgage (33) (42) (45) (53) 12 9 Net Cash after Loan and Tour (14) 29 (43) One Club One Club
Accounts & financial report Cash position - 2 Movement in Cash '000 Cash reduction of 60k is: Losses (including insurance claim) Capital Expenditure ( patio / video equipment) Repayment of Loans Working capital Loss before Depreciation Capital expenditure Loan repayments Movement in Debtors / creditors (16) (11) (21) (12) Cash reduction (60) One Club One Club
Accounts & financial report Plan going forward Develop sponsorship income, review membership structure and look to improve non rugby income Develop income opportunities to mitigate inflationary costs and continue to offer services at club Keep control of costs fixed costs are increasing Resolve insurance claim and A Blood ( 9k) 3-year plan to build up cash reserves whilst paying down debt One Club One Club
