Children's Services Flexi Fund Process Overview
This document outlines the Children's Services Flexi Fund process for districts, providing key information on utilizing the fund, messages for stakeholders, and the application process. The initiative aims to support children experiencing family violence by offering flexible funding for services not covered by existing response models. Applications to the fund must be specific, time-framed, and supported by families, focusing on individual child wellbeing. The process involves application submission, audit checks, and fund administration through a partnership with MHERC. See the process steps for accessing the fund.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. Download presentation by click this link. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
E N D
Presentation Transcript
March 2021 Children's Services Flexi Fund Process Communications and Implementation Support for Districts
Contents Topic Slide 1. Introductions and Process 4 2. Implementation 7 3. Communications 9 4. Frequently Asked Questions 15 2 IN CONFIDENCE
The purpose of this document is to outline the key information you need to utilise the new Children s Services flexi fund available in your district, as well as key messages to be shared with your stakeholders. 3
Introduction Family harm remains a priority for Police. We are constantly looking for ways to keep our communities safer, and to ensure wh nau and communities receive the support they need. Problem Statement There are many family violence response models (Family Violence Interagency Response (FVIARs), Wh ngaia Ng P Harakeke (WNPH) and Integrated Safety Response (ISR)) that do not fund specific support services for children experiencing family violence. Solution Police and Oranga Tamariki applied for, and received funding in Budget 2020 to increase funding for contracted providers (for current service providers administered by Oranga Tamariki) and flexi funding for services for children (available for those working with a family and administered by Police). Police and Oranga Tamariki have worked closely on this initiative to make sure that it does not cross-over with work that Oranga Tamariki are doing with children in other areas. The Process: This document outlines the Police administered Flexi Fund process. If you are working with a family and/or wh nau on a Family Safety Plan and see a need for a service in relation to a child, tamariki or rangatahi (up to and including age 18) that is not able to be funded elsewhere, an application can be made to the Children s Services Flexi Fund. NZ Police have partnered with the Mental Health Resource and Education Centre (MHERC) who will hold the flexi funding and administer payment to approved applications. All applications must pass audit requirements and will be sent back to the applicant if they do not meet these requirements. Applications to the fund must: Relate to the individual wellbeing of each child for whom funding is sought; Be supported by the family and/or wh nau - their voice must be included in the discussion of the child s / tamariki s / rangatahi s needs and this should be recorded in the Safety Plan; Come from Eligible Applicants; Be specific and time framed and NOT required on an on-going and unlimited basis; Not relate to existing funding or funded services / supports that are available elsewhere or from another agency. Funding for goods such as clothing / computers can be secured via other funding streams. Include a quote or other evidence of the amount requested; and The funding can be accessed if applied for by anyone working with the family or wh nau as required. 5 IN CONFIDENCE
Childrens Services Flexi Fund Seek advice by emailing FV.PNHQ @police. govt.nz Complete Application Form Confirm District funds are available Applicant Advise service provider to commence Receive invoice and notification service complete Send invoice for payment Receive notification of outcome Update Approver Advise MHERC and consider alternatives Seek Wh nau Approval Process Ends Approver Update received (Based on Review Application DFA) Process Ends Wh nau Receive updates as required Receive notification of outcome Payment made to provider MHERC Update spreadsheet Provide monthly reporting to National Harm Reduction Team Update spreadsheet Update spreadsheet Process Ends Providers Service Service complete. Forward invoice for payment Provide service / intervention / item(s) Tamariki / Rangatahi Child, Receives service / intervention / item
Guide to implement the process The Children's Flexi-Fund is accessible to all Districts, and can be used to fund bespoke services to tamariki through a family violence response in the community. Step 1 Determine the need Step 2 Application Review Step 3 Provide the Service Step 4 Close out the Process A need for service or support for a child has been identified within the Family Safety Plan. The Applicant must seek consent from the wh nau before proceeding with the Application. Be sure to advise wh nau that this process requires approval, and therefore may, or may not be successful. Access the application form at - https://mherc.org.nz/images/Chil drens-Flexi-Fund-Application- Form.pdf Fill in and forward to the appropriate DFA approver (see list in this pack). Applications will be assessed individually and approved or declined by those with Delegated Financial Authority (the Approver) as follows: District Prevention Manager - approval up to $10,000 Area Commander approval up to $25,000 District Commander approval up to $100,000 The Approver will advise the outcome of the assessment to the Applicant and MHERC childrensff@mherc.org.nz MHERC will track all outcomes in the master spreadsheet for evaluation purposes. If approved, the Service Provider will commence with the service / intervention. As appropriate, the Service Provider will keep the Wh nau appraised of progress. Once the service has been provided, the service provider will send their invoice to the Applicant, who will forward to MHERC for payment at childrensff@mherc.org.nz MHERC will make payment and update the spreadsheet which contains all the information required to feed into the Evaluation. MHERC will provide monthly reporting to the Police National Prevention Centre. This will be formally reported on to the Joint Venture Business Unit and Treasury as required. 8 IN CONFIDENCE
Strategic Communications Overview New Zealand Police s purpose is for everyone to be safe and feel safe. We expect our people to protect New Zealand s most vulnerable, and prioritising attendance at family harm incidents is core to this. As part of our wider work within the Justice system, we are committed to working with fellow agencies on a whole-of-government approach to family harm. We also work with community services to ensure families experiencing violence receive the help they need. Family harm remains a priority and we are always looking to enhance the way we keep people safe to provide reassurance. As part of our continuous improvement, along with Oranga Tamariki, and as partners in the Joint Venture for Family Violence Sexual Violence, we have received funding to provide services for children, tamariki and rangatahi who experience family violence. Police and Oranga Tamariki utilised evidence from research and evaluations (such as the Integrated Safety Response) that indicate funding for this cohort had been lacking. Those eligible to receive services funded through this initiative are children, tamariki and rangatahi up to and including those who are aged 18 years old, who appear in family harm episodes (any episode role) notified to Family Violence Interagency Response (FVIARs), Wh ngaia Ng P Harakeke (WNPH) sites, or Integrated Safety Response (ISR) sites and have been risk assessed and/or triaged (WNPH and ISR sites) or discussed (FVIARS sites). Our approach to engagement and communication is critical to the success of this programme and we will focus on: Engaging our people on what we are doing, and why Advising our key stakeholder groups while securing their commitment and trust Ensuring a robust and transparent process, acting with integrity as we implement a nationally consistent process. Our overriding desire is for New Zealanders to be safe and feel safe in their communities. We are clear about upholding our operating model of Prevention First , and our tamariki are at the core of this. Securing additional funding is a way to help break the cycle of family violence, so we can ensure that those who experience family violence get the services they need to assist in their healing and recovery. By engaging respectfully and sensibly with our communities, we will be living this model, and setting ourselves up for success now and in the future. As always, the safety of our staff and our communities is paramount, so we must consider health and safety implications inherent in this. Districts are responsible for leading the communications with District Teams and Local NGOs, Family Violence Specialists, Iwi and Government agencies. There are detailed drafts to support these communications in the following three slides. 10 IN CONFIDENCE
To: Local Stakeholders To: Local NGOs, Family Violence Specialists, Iwi and Government agencies District Relationship Owner From: Relevant District implements When: Children Services Flexi Fund process Subject: Kia ora koutou, As part of Budget 20, Police and Oranga Tamariki have secured specific funding for Children s services, which will enable children, tamariki and rangatahi to receive services through a family violence response in the community. You are now able to access this funding if the criteria below is met. This funding is held in a flexi-fund administered by the Mental Health Education and Resource Centre (MHERC) who are experienced in managing such funds. Where a child, tamariki or rangatahi is identified by an eligible applicant, and an intervention/service response is deemed necessary, the applicant can apply for flexi-funding to fund that response for that child. Eligible children/tamariki/rangatahi Those who can receive services funded through this initiative are children, tamariki and rangatahi up to and including those who are aged 18 years old, who appear in family harm episodes (any episode role) notified to Family Violence Interagency Response (FVIARs), Wh ngaiaNg P Harakeke (WNPH) sites, or Integrated Safety Response (ISR) sites and have been risk assessed and/or triaged (WNPH and ISR sites) or discussed (FVIARS sites) Eligible applicants include: Kai whina/Kaipupuri engaged with a family or Wh nau Police Family Intervention Team members or similar Plan Leads FVIARs agency lead Police staff engaging with family or wh nau Oranga Tamariki or other agency child advocate or equivalent working with a family or wh nau Non-Governmental Organisations or Iwi working with family or wh nau. 11 IN CONFIDENCE
To: Local Stakeholders (Continued) Applications to the fund must: Relate to the individual wellbeing of each child for whom funding is sought; Be supported by the family and/or wh nau - their voice must be included in the discussion of the child s/children s needs and this should be recorded in the Safety Plan; Come from Eligible Applicants; Be specific and time framed and NOT required on an on-going and unlimited basis; Not relate to existing funding or funded services or supports that are available elsewhere or from another agency. Funding for goods such as clothing / computers can be secured via other funding streams; Include a quote or other evidence of the amount requested; and The funding can be accessed if applied for by anyone working with the family or wh nau as required. Further information: The application form to apply to the flexi fund can be found here https://mherc.org.nz/images/Childrens-Flexi-Fund-Application-Form.pdf If you have any questions please do not hesitate to ask. Ng mihi, <name> 12 IN CONFIDENCE
4. FAQs 13
FAQ for staff and stakeholders: Q: Who is eligible? Eligible children are children, tamariki and rangatahi up to and including those who are aged 18 years old, who appear in family harm episodes (any episode role) notified to Family Violence Interagency Response (FVIARs), Wh ngaia Ng P Harakeke (WNPH) sites, or Integrated Safety Response (ISR) sites and have been risk assessed and/or triaged (WNPH and ISR sites) or discussed (FVIARS sites) Q: What type of support or service can be provided? This requires some thought to be given to the individual needs of each child. Each child will have diverse and possibly complex needs that require addressing. Can include support designed to improve a child s wellbeing (must not be able to be funded elsewhere) and link to the intent of the funding i.e, bespoke children s services not currently funded . An example of this on Treasury documentation was trauma focussed counselling. Other examples include youth programmes and a sleeping pod lease for a child in an overcrowded house. Q: Who can apply for funding? Eligible applicants include: Kai whina/Kaipupuri engaged with a family or Wh nau, FIT team members, Plan Leads, FVIARs agency lead, Police staff engaging with family or wh nau; Oranga Tamariki or other agency child advocate or equivalent working with a family or wh nau, and Non-Governmental Organisations or Iwi working with family or wh nau. If not included here please check with the Police National Harm Reduction team FV.PNHQ@police.govt.nz to see if an application can be progressed. It is intended that the criteria for applications be relatively broad. Q: What are the benefits of flexi-funding? Flexi-funding enables the purchase of services not funded through other means. It means that access can be provided to services or responses where it would be difficult or impossible to do so. Many of the families experiencing family violence do not have the funds to access services on their own accord and this process ensures that everyone can get the services they need. Flexi-funding also enables tailored services to be provided where specific needs of children are identified. Each child may have complex or different needs from other children and this enables the right service to be sought and funded, based on individual requirements. This has benefits for all families and wh nau, in particular where there are diverse cultural needs for example, in the M ori/Pasifika and migrant communities. This helps to enable bespoke support for those diverse needs. 14 IN CONFIDENCE
FAQ for staff and stakeholders: Q: How many children is this initiative expected to help? This initiative is expected to help over 2000 children across New Zealand each year. There is a risk that there is more demand than funding. This will monitored. Q: What are the expected benefits of the flexi-funding approach and how will it be tracked? Flexi-funding provides flexibility to meet individual needs of children no one person is the same and each has different needs. This will be tracked through a robust evaluation process. This will enable system learning, and drive ongoing improvement in the delivery of these services. Q: What additional funding did Oranga Tamariki receive? Oranga Tamariki received funding into Vote Children as part of Budget 2020. This will be used to top up existing providers of services for children to enable better responses to children experiencing family violence and enable more collaboration between those providers and the family violence response sites such as WNPH and ISR. The list on the next page is to show who those providers are so that you can collaborate more effectively with them in respect of family violence responses in your area. Having Oranga Tamariki funding does not preclude a Flexi-Fund application by an agency on this list or for a service provided by any agency on this list. Q: Who are the District Prevention Managers? DISTRICT Northland Waitemata Waitemata acting DPM from Oct 2020 Stefan Segar Auckland City Counties Manukau Waikato Bay of Plenty Eastern Central Wellington Tasman Canterbury Southern NAME Chris McLellan Zane Hooper CONTACT Christopher.McLellan@police.govt.nz Zane.Hooper@police.govt.nz Stefan.Sagar@police.govt.nz Jacqueline.Whittaker@police.govt.nz Jared.Pirret@police.govt.nz Andrew.Mortimer@police.govt.nz Stephen.Bullock@police.govt.nz Andrew.Sloan@police.govt.nz Brett.Calkin@police.govt.nz Scott.Cooper@police.govt.nz Mathew.Arnold-Kelly@police.govt.nz Ashley.Tabb@police.govt.nz James.Ure@Police.govt.nz Jacqui Whittaker Jared Pirret Andrew Mortimer Steve Bullock Andy Sloan Brett Calkin Scott Cooper Mat Arnold-Kelly Ash Tabb James Ure 15 IN CONFIDENCE
Children's Service Providers Services Child and youth services Programmes for youth and child therapy Youth programmes and counselling for children Youth programmes and counselling for children and youths. Individual and group based programmes for children and youth. Counselling for youth. Youth Services Counselling and programmes for children Programmes for youth and children Childrens services Counselling and programmes for youth Counselling and programmes for children Counselling and programmes for children Programmes for youth and children Children and youth services Counselling service Services for children aged between 5 and 12 who have experienced family violence. Rangitahi services are for youth aged 13 and above who have experienced family violence, or who are at risk of using violence Youth mentoring, counselling, youth justice support services, and anger management programmes. Provider Name CNSST Foundation Family Action Glen Innes Family Centre Charitable Trust Home and Family Counselling Incorporated Living Without Violence (Waiheke Network) Incorporated Piritahi Hau Ora Trust Presbyterian Support (Northern) T/A Family Works Tu Wahine Trust Family Focus Rotorua Mana Social Services Trust Presbyterian Support (Northern) T/A Family Works Tauranga Women's Refuge Te Runanga O Ngati Pikiao Trust Te Whare Tu Whanau (Gisborne Womens Refuge) Incorporated Whanau Awhina Womens Refuge Inc. Provider ID Police District 13646 Auckland City 2952 Auckland City 2405 Auckland City 2213 Auckland City 2234 Auckland City 15182 Auckland City 2805 Auckland City 2914 Auckland City 3686 Bay of Plenty 3677 Bay of Plenty 2805 Bay of Plenty 15941 Bay of Plenty 3672 Bay of Plenty 4627 Bay of Plenty 6561 Bay of Plenty AVIVA Maataa Waka Ki Te Tau Ihu Trust 8568 Canterbury 16944 Canterbury Education and support groups for women and children about living free from violence, referrals to counsellors. Childrens programmes Children's programmes Counselling and programmes for children Shakti provides culturally specialist, confidential support services to women and their children of Asian, African and Middle Eastern origins. Youth and child programmes Counselling service Childrens programmes and couselling National Collective of Independent Women's Refuges Incorporated Poutini Waiora Presbyterian Support Otago Incorporated Presbyterian Support South Canterbury Incorporated 13272 Canterbury 8964 Canterbury 9051 Canterbury 8458 Canterbury Shakti Community Council Incorporated SVS - Living Safe Te Puna Oranga Incorporated Abuse & Rape Crisis Support Manawatu Incorporated 16411 Canterbury 11727 Canterbury 8556 Canterbury 5510 Central Education and support groups for women and children about living free from violence, referrals to counsellors. Counselling, youth mentoring, and childrens programmes Programmes for youth and children Children and youth services Children and youth services National Collective of Independent Women's Refuges Incorporated Presbyterian Support Central T/A Family Works Wellington Te Manawa Family Services Charitable Trust The Ngati Maniapoto Marae Pact Trust (Incorporated) Tu Tama Wahine o Taranaki Incorporated CNSST Foundation Counselling Services Centre Franklin Family Support Trust Presbyterian Support (Northern) T/A Family Works Te Aho Tapu Trust Te Roopu O Te Whanau Rangimarie O Tamaki Makaurau 13272 Central 12456 Central 15342 Central 3509 Central 7059 Central 13646 Counties/Manukau Child and youth services 1829 Counties/Manukau Child and youth counselling 2012 Counties/Manukau Children and teen services 2805 Counties/Manukau Counselling and programmes for children 3144 Counties/Manukau Programmes for youth and children 1814 Counties/Manukau Programmes for youth and children
Children's Service Providers Services Childrens programmes and couselling Programmes for children and youth, and youth offenders. Provider Name Abuse & Rape Crisis Support Manawatu Incorporated Dove Hawkes Bay Incorporated Provider ID Police District 5510 Eastern 4703 Eastern Education and support groups for women and children about living free from violence, referrals to counsellors. Counselling and programmes for children Programmes for youth and children Counselling and programmes for youth and children Youth mentoring and counselling Programmes for children and youth from 4 to 16 years old who have experienced family violdent / abuse Programmes for youth and child therapy Youth programmes and counselling for children and youths. Programmes and couselling for youth and children Counselling for Tamariki aged over 7 years and child therapy Counselling and programmes for children Counselling service Therapeutic services for children, Social Workers based in 5 Dunedin schools, home based family support. Children and youth programmes and couselling Child and youth counselling National Collective of Independent Women's Refuges Incorporated Presbyterian Support (Northern) T/A Family Works Te Manawa Family Services Charitable Trust Waiapu Anglican Social Services Trust Whakaatu Whanaunga Trust Abuse Prevention Services Incorporated [Hibiscus Coast - Rodney] Family Action Home and Family Counselling Incorporated Kindred Family Services Mid North Family Support Presbyterian Support (Northern) T/A Family Works Taumarere Counselling Service Incorporated Anglican Family Care Centre Incorporated Central Lakes Family Services Incorporated Gore and Districts Community Counselling Centre Incorporated 13272 Eastern 2805 Eastern 15342 Eastern 4114 Eastern 3807 Eastern 3303 Northland 2952 Northland 2213 Northland 31705 Northland 1330 Northland 2805 Northland 1105 Northland 9053 Southern 10056 Southern 11159 Southern Education and support groups for women and children about living free from violence, referrals to counsellors. Childrens programmes Counselling and programmes for children Childrens programmes Children and youth programmes and couselling Youth mentoring, counselling, youth justice support services, and anger management programmes. National Collective of Independent Women's Refuges Incorporated Poutini Waiora Presbyterian Support South Canterbury Incorporated Roman Catholic Diocese of Dunedin Catholic Social Services Central Lakes Family Services Incorporated Maataa Waka Ki Te Tau Ihu Trust 13272 Southern 8964 Southern 8458 Southern 10053 Southern 10056 Tasman 16944 Tasman Education and support groups for women and children about living free from violence, referrals to counsellors. Youth and child programmes Programmes for youth and children. Youth advocacy and support. Individual counselling and group sessions. Programmes for children and youth from 4 to 16 years old who have experienced family violdent / abuse Child and youth services Programmes for youth and child therapy Youth programmes and counselling for children and youths. Counselling and programmes for children National Collective of Independent Women's Refuges Incorporated SVS - Living Safe CAPS Hauraki Incorporated Parentline Charitable Trust Abuse Prevention Services Incorporated [Hibiscus Coast - Rodney] CNSST Foundation Family Action Home and Family Counselling Incorporated Presbyterian Support (Northern) T/A Family Works RESPECT Tu Wahine Trust 13272 Tasman 11727 Tasman 3528 Waikato 3501 Waikato 3303 Waitemata 13646 Waitemata 2952 Waitemata 2213 Waitemata 2805 Waitemata 2936 Waitemata 2914 Waitemata Programmes for youth and children Education and support groups for women and children about living free from violence, referrals to counsellors. Childrens programmes Programmes and couselling for youth and children National Collective of Independent Women's Refuges Incorporated Porirua Living Without Violence - Te Noho Riri Kore Incorporated Te Whanau O Te Maungarongo 13272 Wellington 12377 Wellington 12205 Wellington
