CAHNR Admin Meeting

The CAHNR Admin Meeting held on June 2, 2020 covered important topics such as year-end deadlines, HR/payroll updates, business office updates, and SPS updates. Deadlines for internal funding adjustments, foundation submissions, and account restructuring were discussed. Faculty were reminded about effort reports due to SPS and upcoming training sessions. Stay informed and organized with this comprehensive meeting agenda.

• CAHNR
• Admin
• Meeting
• Deadlines
• Updates

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Presentation Transcript

1. CAHNR Admin Meeting June 2, 2020

2. Todays Agenda Year-End Deadlines o B.O. Internal Deadlines o Reminders o Foundation Deadlines HR/Payroll Updates o Important Dates o I9 Processing o Timely Topics Business Office Updates o FY21 Account Structure o Salary Savings Process SPS Updates o Summer 2019 Effort Reports o Effort Report Training o PPE - Purchasing Other Business o Signatures Open Forum Continuation o Questions/Concerns/Updates? Upcoming Important Dates

4. Year-End B.O. deadlines (subject to change) o May 22nd Was the internal payroll deadline for adjustments and funding changes o June 10th Internal deadline for BA, SSBA, DI, GEC, IB, TF, DV, travel reimbursements, employee reimbursements Reminders o Clean up encumbrances o 2.5% Carry Forward o 4 Ledger Org Fund Balance o Monitor account deficits

5. Year-End Foundation Deadlines Per Foundation o RFDs must be submitted and approved on or before Tuesday July 14th. o RFDs received after July 14th will not be eligible for posting in FY2020. o The University requires department deficits to be cleared by July 24th. Any reimbursement to University accounts for FY2020 must be received by the foundation Disbursements Department by July 14th to meet this University deadline. o *Note: Given the current situation, all departments are encouraged to prepare and submit RFDs as soon as possible. o If you would like support with processing any RFDs, please reach out to Chelsea Stegmann / the Business Office Team as soon as possible.*

6. Business Office Updates FY21 Account Restructuring 2 New Accounts - Now Created o Operating vs Dean s Commitments o TA/Adjunct Account Utilizing sub-account for Foundation o Each 5-digit Foundation Account # will be set up as a sub- account o Utilizing sub-account 00000 for unknown reimbursement accounts

7. SPS Updates Summer 2019 Effort Reports Due to SPS by tomorrow, June 3rd Please remind faculty to check their ERC worklists These effort reports are based on payroll coding and project commitments for the Summer 2019: 05/23/2019 - 08/22/2019 (All employees except 10 month employees) 06/23/2019 - 08/22/2019 (10 month employees) Effort Report Training o Fall 2019 Effort Reports are scheduled to be released soon, would anyone be interested in attending a training session?

8. SPS Updates PPE Supplies Purchasing o Faculty, staff and researchers who cannot work from home and are approved by a department head or dean can submit requests through online web forms for face masks, hand sanitizer, pre-packaged disinfectant spray with paper towels, and gloves through University Business Services. Other PPE can also be obtained during the normal procurement process through HuskyBuy. o Supplies needed to perform the aims of the grant that would have been charged regardless of COVID-19 may be charged to a grant or contract. Supplies needed for cleaning or for general protection related to COVID-19 cannot typically be charged to the award.

9. HR / Payroll Updates Reminders o Timely Topics June 3rd at 10:00AM, GA Payroll o June 19th: AY20-21 GA Tracking Sheet due to Business Office o July 3rd: AY20-21 GA SHR due to Business Office Special Payroll Hire Request Report o The Business Office has been working with HR to develop reports for distribution University-wide. o Thank you for your feedback! I-9 Processing o Payroll strongly encourages all departments to send their I9s to payroll via FileLocker (https://filelocker.uconn.edu/) FL is a secure file sharing system, and it provides a trail of what was sent / received.

10. Other Business - Signatures Request for Reimbursement of Moving Expenses (ME-13) Form o Approvals can be emailed with the form to Ellen Lowe at ellen.lowe@uconn.edu in lieu of wet signatures. o This should include approval emails from the individuals who would normally authorize this reimbursement. Fall GA Payroll letters o Letters should be signed and scanned/faxed back, or, if signed digitally or with a "font" signature, an email acceptance needs to accompany the letter and wet signatures must be obtained when the University returns to normal operations. Summer 2020 FRC o Signature once back on campus

11. Open Forum - Continued Open Forum questions/feedback sent in advance Do you have any questions or concern that we can address? How can we help make things easier to you?

12. Upcoming Important Dates September 16, 2020: CAHNR Awards and Honors Night October 21, 2020: Scholarship Night