Alabama Department of Transportation Local Master Calendar Planning Schedule 2022
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Master Calendar
Planning Schedule
ALABAMA
DEPARTMENT OF
TRANSPORTATION
LOCAL
TRANSPORTATION-
PLANNING SECTION
2022 SCHEDULE W/
2023, 2024 2025 &
2026
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URBAN FUNDS, LETTING, LTPS REPORTS
Send Urban Funds Report to MPOs
Review Letting List or Toni Arrington’s report for 6 months
See if MPOs agree with contract estimates-on January and February Lettings
January 2022
PERFORMANCE MEASURES
Remind MPOs about PM1 deadline
Receive information on Transit Performance Measures from LTB Transit
Provide information on Transit Performance Measures to MPOs
January 2022
Certification
Review and approve FL-AL Self-Certification Questionnaire
Route signed Self-Certification Form to FL-AL; verify it is included in the TIP
Route FL-AL Self-Certification Forms to Director for signature
January 2022
January 2022
CUBE
Give Cube Voyager invoice to Administrative Assistant for payment*
* Both Design Bureau and Local Transportation Bureau have contracts with Bentley, Inc. Consultant Management Section will
often receive the invoice for both and forward ours to us for payment.
January 2022
REPORTING
Report to MPOs and RPOs whether they met deadlines for Annual Reports and
the Annual Listing of Obligated Projects. Report any findings on the
Comprehensive Financial Plans on the Federal Aid Clearinghouse.
January 2022
WORK PROGRAMS AND UPWPS
Calculate FY-2023 MPO and RPO funding
Calculate MPO carryover funding
Provide the MPO and RPO apportionment for the following fiscal year
Provide the MPO and RPO carryover from the previous fiscal year
Provide the MPO / RPO with new rules via memo, meeting, or other means
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URBAN FUNDS, LETTING, LTPS REPORTS
February 1
st
Send Urban Funds Report to MPOs
Review Letting List or Toni Arrington’s report for 6 months
See if MPOs agree with contract prices for the January Letting
February 15
th
See if MPOs agree with contract estimates for Feb. and March Lettings
February 2022
REPORTING
Enter CMAQ Reporting Information here:
https://fhwaapps.fhwa.dot.gov/
.
Approve CMAQ Reporting Information here:
https://fhwaapps.fhwa.dot.gov/
.
February 2022
EVENTS
Co-host Jimmy Carroll’s Financial / Legislative Training in Tuscaloosa
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URBAN FUNDS, LETTING, LTPS REPORTS
March 1
st
See if MPOs agree with contract prices for the February Letting
March 10
th
Send Urban Funds Report to MPOs
Review Letting List or Toni Arrington’s report for 6 months
See if MPOs agree with contract estimates for April Lettings
March 2022
PERFORMANCE MEASURES
Provide OE with Performance Measures resolutions (PM1 or Combined)
April 2022
WORK PROGRAMS AND UPWPS
Attend kickoff meeting with Office Engineering Bureau (OE)
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URBAN FUNDS, LETTING, LTPS REPORTS
March 29
th
See if MPOs agree with contract prices for the March Letting
See if MPOs agree with contract estimates for April and May Lettings
April 6
th
Send Urban Funds Report to MPOs
Review Letting List or Toni Arrington’s report for 6 months
May 2022 (First Week)
WORK PROGRAMS AND UPWPS
Give OE amended FY-2022 SPR Part 1 with MPO FY-2021 carryover
Give OE FY-2023 SPR Part 1 & 3 with FY-2023 appt. and FY-2021 carryover
May 2022
WORK PROGRAMS AND UPWPS
Amend FY-2022 MPO projects in CPMS
Create FY-2023 MPO and RPO projects into CPMS
Submit Process Letter to FHWA for PL distribution procedure
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URBAN FUNDS, LETTING, LTPS REPORTS
Send Urban Funds Report to MPOs
Review Letting List or Toni Arrington’s report for 6 months
See if MPOs agree with contract prices for the April Letting
See if MPOs agree with contract estimates for May and June Lettings
May 2022
CUBE
Add Cube Voyager to OE’s future year SPR Work Program
/
②
May 2022
LETTINGS & AGREEMENTS
Prepare UAH Agreement and give to Agreement Specialist
Prepare other consultant Agreement and give to Agreement Specialist
Prepare Birmingham Agreement (5) and give to Agreement Specialist
May 2022
CERTIFICATION
Attend Lillian TMA Certification Meeting
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URBAN FUNDS, LETTING, LTPS REPORTS
May 31
st
Send Urban Funds Report to MPOs
Review Letting List or Toni Arrington’s report for 6 months
June 8
th
See if MPOs agree with contract prices for the February Letting
See if MPOs agree with contract estimates for March and April Lettings
July 2022
PERFORMANCE MEASURES
Provide OE with Performance Measures resolutions (PM2/PM3 or combined)
July 2022
PERFORMANCE MEASURES
State whether each MPO met their Performance Target deadlines (letter)
Provide OE with Performance Measures resolutions (2 Transits or combined)
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URBAN FUNDS, LETTING, LTPS REPORTS
June 28
th
Send Urban Funds Report to MPOs
Review Letting List or Toni Arrington’s report for 6 months
July 6
th
See if MPOs agree with contract prices for the February Letting
See if MPOs agree with contract estimates for March and April Lettings
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URBAN FUNDS, LETTING, LTPS REPORTS
Send Urban Funds Report to MPOs
Review Letting List or Toni Arrington’s report for 6 months
July 2022 (by July 31
st
, 2022)
WORK PROGRAMS AND UPWPS
Review Draft UPWPs and Work Programs; distribute to FHWA and FTA
Make sure Final UPWP is on the last meeting agenda of the fiscal year
August 2022
EVENTS
Attend Title VI Meeting (Attachment A)
Prepare responses for Title VI Meeting
August 2022
Reporting
Assess Birmingham CBD or other project financial reporting
August 1
st
, 2022
WORK PROGRAMS AND UPWPS
Complete the letter to FHWA for FY-2023 UPWPs – notes in Teams
August 1
st,
2022
PERFORMANCE MEASURES
Receive information on PM1 Perf. Measures and Methodology from Safety
Section
Provide information on PM1 Performance Measures and Methodology to
MPOs
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URBAN FUNDS, LETTING, LTPS REPORTS
Send Urban Funds Report to MPOs
Review Letting List or Toni Arrington’s report for 6 months
See if MPOs agree with contract prices for the July Letting
See if MPOs agree with contract estimates for August and September Lettings
August 2022
LTPS REPORTS (August 30
th
)
See if MPOs agree with contract prices for the August Letting
See if MPOs agree with contract estimates for September and October Lettings
August 2022
LETTINGS & AGREEMENTS
Tell Mike Hora to authorize UAH, Auburn, and Birmingham (5) Agreements
September 2022 (by Sept.1
st
2022)
WORK PROGRAMS AND UPWPS
Receive Final UPWPs and Work Programs (4); distribute to FHWA (1) and
FTA (1)
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URBAN FUNDS, LETTING, LTPS REPORTS
Send Urban Funds Report to MPOs
Review Letting List or Toni Arrington’s report for 6 months
September 2022
LRTPs and TIPs
Long Range Transportation Plans and Transportation Improvement Programs
Attend Office Engineering Bureau’s STIP kickoff meeting
TIP Kickoff meeting with MPOs
October 2022
REPORTING
Fill out MPO invoice information here:
https://www.fsrs.gov
October 2022
LETTINGS & AGREEMENTS
Revise MPO 3C and RPO Cooperative Agreement
Identify changes to MPO and RPO Bylaws
Advise MPOs on changes to bylaws; Receive bylaws from MPOs
October 2022
WORK PROGRAMS AND UPWPS
Confirm the amount of the MPO and RPO Work Program for the current
fiscal year
Request the Consolidated Planning Grant from FTA for the previous fiscal
year
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URBAN FUNDS, LETTING, LTPS REPORTS
Send Urban Funds Report to MPOs
Review Letting List or Toni Arrington’s report for 6 months
See if MPOs agree with contract prices for the September Letting
See if MPOs agree with contract estimates for November and December
Lettings
October 2022
CUBE
Procure Cube Voyager using the Quote and the Sole Source Letters (2)
Provide Cube Voyager Quote and Sole Source Letters (2) to Administrative
Asst.
October 2022
CERTIFICATION
Develop MPO Self-Certification Questionnaire and Form (work with FHWA)
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URBAN FUNDS, LETTING, LTPS REPORTS
November 1
st
Send Urban Funds Report to MPOs
Review Letting List or Toni Arrington’s report for 6 months
November 8
th
See if MPOs agree with contract prices for the November Letting
See if MPOs agree with contract estimates for December and January
Lettings
November
2022
PERFORMANCE MEASURES
Receive information on PM2 Perf. Measures from Maintenance Bureau
Provide information on PM2 Performance Measures to MPOs
Receive information on PM3 Performance Measures from Planning Studies Section
Provide information on PM3 Performance Measures to MPOs
November 2022
Before 1
st
invoice is processed
REPORTING
Collect MPO and RPO Annual Reports
Compile MPO and RPO Annual Reports and necessary reporting for OE
Process MPO and RPO audit requests
Request approval from the Finance Bureau regarding the ICAP
November 2022
December and before 1
st
invoice is processed
REPORTING
Verify MPO Annual Listings of Obligated Projects are on the MPO website
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URBAN FUNDS, LETTING, LTPS REPORTS
Send Urban Funds Report to MPOs
Review Letting List or Toni Arrington’s report for 6 months
See if MPOs agree with contract prices for the December Letting
See if MPOs agree with contract estimates for January and February Lettings
As Needed – Level 1
As Needed – Level 2
As Needed – Level 2
As Needed - Level 3
As Needed - Level 4
As Needed - Level 4
As Needed - Level 4
2023
LRTPs and TIPs
Kickoff Meeting for LRTPs
Develop LRTP requirements
Meet with Planning Asst. Chief Eng. for MPO’s project budget in LRTP
Provide MPOs with projects and funding for LRTPs
Review and approve TIPs
Review models for LRTP
2023
CERTIFICATION
Provide signed Self-Certification Questionnaire and Form to MPO
Review and approve Self-Certification Questionnaire
Route Self-Certification Form to ALDOT Director for signature
Route Signed Self-Certification Form to MPO; verify it is included in the MPO TIP
Attend Mobile TMA Certification Meeting
2024
LRTPs and TIPs
Long Range Transportation Plans and Transportation Improvement Programs
Sent Draft LRTP to partners (i.e., Fish and Wildlife, FHWA)
Review MPO LRTP documents
Receive final LRTP Package
Send Final LRTP to partners
2024
CERTIFICATION
Attend Birmingham, Montgomery, and Phenix City TMA Certification Meetings
2025
CERTIFICATION
Attend Huntsville TMA Certification Meeting
2026
LETTINGS & AGREEMENTS
Revise Financial Assistance and Performance Measures Agreements
The schedule outlines various tasks to be completed by the Alabama Department of Transportation for the year 2022, including urban funds reporting, performance measures tracking, certification reviews, archival tasks, cube voyager invoicing, reporting to MPOs, and work program calculations. The detailed plan covers a range of activities essential for transportation planning and execution.
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Presentation Transcript
ALABAMA DEPARTMENT OF TRANSPORTATION LOCAL Master Calendar Planning Schedule TRANSPORTATION- PLANNING SECTION 2022 SCHEDULE W/ 2023, 2024 2025 & 2026
January 4th,2022 Upon completion of Scheduling Meeting (per Kenneth s e Upon completion of Scheduling Meeting (per Kenneth s e- -mail) mail) URBAN FUNDS, LETTING, LTPS REPORTS Send Urban Funds Report to MPOs Review Letting List or Toni Arrington s report for 6 months See if MPOs agree with contract estimates-on January and February Lettings
January 2022 PERFORMANCE MEASURES Remind MPOs about PM1 deadline Receive information on Transit Performance Measures from LTB Transit Provide information on Transit Performance Measures to MPOs
January 2022 Certification Review and approve FL-AL Self-Certification Questionnaire Route signed Self-Certification Form to FL-AL; verify it is included in the TIP Route FL-AL Self-Certification Forms to Director for signature
January 2022 CONTINUOUS ARCHIVE Archive invoices, UPWPs, and Work Programs more than 3 years old Archive expired LRTPs, TIPs, and various plans Support archival efforts
January 2022 CUBE Give Cube Voyager invoice to Administrative Assistant for payment* * Both Design Bureau and Local Transportation Bureau have contracts with Bentley, Inc. Consultant Management Section will often receive the invoice for both and forward ours to us for payment.
January 2022 REPORTING Report to MPOs and RPOs whether they met deadlines for Annual Reports and the Annual Listing of Obligated Projects. Report any findings on the Comprehensive Financial Plans on the Federal Aid Clearinghouse.
January 2022 WORK PROGRAMS AND UPWPS Calculate FY-2023 MPO and RPO funding Calculate MPO carryover funding Provide the MPO and RPO apportionment for the following fiscal year Provide the MPO and RPO carryover from the previous fiscal year Provide the MPO / RPO with new rules via memo, meeting, or other means
February, 2022 Upon completion of Scheduling Meeting (per Kenneth s e Upon completion of Scheduling Meeting (per Kenneth s e- -mail) mail) URBAN FUNDS, LETTING, LTPS REPORTS February 1st Send Urban Funds Report to MPOs Review Letting List or Toni Arrington s report for 6 months See if MPOs agree with contract prices for the January Letting February 15th See if MPOs agree with contract estimates for Feb. and March Lettings
February 2022 REPORTING Enter CMAQ Reporting Information here: https://fhwaapps.fhwa.dot.gov/. Approve CMAQ Reporting Information here: https://fhwaapps.fhwa.dot.gov/.
February 2022 EVENTS Co-host Jimmy Carroll s Financial / Legislative Training in Tuscaloosa
March,2022 Upon completion of Scheduling Meeting (per Kenneth s e Upon completion of Scheduling Meeting (per Kenneth s e- -mail) mail) URBAN FUNDS, LETTING, LTPS REPORTS March 1st See if MPOs agree with contract prices for the February Letting March 10th Send Urban Funds Report to MPOs Review Letting List or Toni Arrington s report for 6 months See if MPOs agree with contract estimates for April Lettings
March 2022 PERFORMANCE MEASURES Provide OE with Performance Measures resolutions (PM1 or Combined)
April 2022 WORK PROGRAMS AND UPWPS Attend kickoff meeting with Office Engineering Bureau (OE)
March / April,2022 Upon completion of Scheduling Meeting (per Kenneth s e Upon completion of Scheduling Meeting (per Kenneth s e- -mail) mail) URBAN FUNDS, LETTING, LTPS REPORTS March 29th See if MPOs agree with contract prices for the March Letting See if MPOs agree with contract estimates for April and May Lettings April 6th Send Urban Funds Report to MPOs Review Letting List or Toni Arrington s report for 6 months
May 2022 (First Week) WORK PROGRAMS AND UPWPS Give OE amended FY-2022 SPR Part 1 with MPO FY-2021 carryover Give OE FY-2023 SPR Part 1 & 3 with FY-2023 appt. and FY-2021 carryover
May 2022 WORK PROGRAMS AND UPWPS Amend FY-2022 MPO projects in CPMS Create FY-2023 MPO and RPO projects into CPMS Submit Process Letter to FHWA for PL distribution procedure
May 3rd, 2022 Upon completion of Scheduling Meeting (per Kenneth s e Upon completion of Scheduling Meeting (per Kenneth s e- -mail) mail) URBAN FUNDS, LETTING, LTPS REPORTS Send Urban Funds Report to MPOs Review Letting List or Toni Arrington s report for 6 months See if MPOs agree with contract prices for the April Letting See if MPOs agree with contract estimates for May and June Lettings
May 2022 CUBE Add Cube Voyager to OE s future year SPR Work Program /
May 2022 LETTINGS & AGREEMENTS Prepare UAH Agreement and give to Agreement Specialist Prepare other consultant Agreement and give to Agreement Specialist Prepare Birmingham Agreement (5) and give to Agreement Specialist
May 2022 CERTIFICATION Attend Lillian TMA Certification Meeting
May / June 2022 Upon completion of Scheduling Meeting (per Kenneth s e Upon completion of Scheduling Meeting (per Kenneth s e- -mail) mail) URBAN FUNDS, LETTING, LTPS REPORTS May 31st Send Urban Funds Report to MPOs Review Letting List or Toni Arrington s report for 6 months June 8th See if MPOs agree with contract prices for the February Letting See if MPOs agree with contract estimates for March and April Lettings
July 2022 PERFORMANCE MEASURES Provide OE with Performance Measures resolutions (PM2/PM3 or combined)
July 2022 PERFORMANCE MEASURES State whether each MPO met their Performance Target deadlines (letter) Provide OE with Performance Measures resolutions (2 Transits or combined)
June / July 2022 Upon completion of Scheduling Meeting (per Kenneth s e Upon completion of Scheduling Meeting (per Kenneth s e- -mail) mail) URBAN FUNDS, LETTING, LTPS REPORTS June 28th Send Urban Funds Report to MPOs Review Letting List or Toni Arrington s report for 6 months July 6th See if MPOs agree with contract prices for the February Letting See if MPOs agree with contract estimates for March and April Lettings
July 6th, 2022 Upon completion of Scheduling Meeting (per Kenneth s e Upon completion of Scheduling Meeting (per Kenneth s e- -mail) mail) URBAN FUNDS, LETTING, LTPS REPORTS Send Urban Funds Report to MPOs Review Letting List or Toni Arrington s report for 6 months
July 2022 (by July 31st, 2022) WORK PROGRAMS AND UPWPS Review Draft UPWPs and Work Programs; distribute to FHWA and FTA Make sure Final UPWP is on the last meeting agenda of the fiscal year
August 2022 EVENTS Attend Title VI Meeting (Attachment A) Prepare responses for Title VI Meeting
August 2022 Reporting Assess Birmingham CBD or other project financial reporting
August 1st, 2022 WORK PROGRAMS AND UPWPS Complete the letter to FHWA for FY-2023 UPWPs notes in Teams
August 1st, 2022 PERFORMANCE MEASURES Receive information on PM1 Perf. Measures and Methodology from Safety Section Provide information on PM1 Performance Measures and Methodology to MPOs
August 2nd, 2022 Upon completion of Scheduling Meeting (per Kenneth s e Upon completion of Scheduling Meeting (per Kenneth s e- -mail) mail) URBAN FUNDS, LETTING, LTPS REPORTS Send Urban Funds Report to MPOs Review Letting List or Toni Arrington s report for 6 months See if MPOs agree with contract prices for the July Letting See if MPOs agree with contract estimates for August and September Lettings
August 2022 LTPS REPORTS (August 30th) See if MPOs agree with contract prices for the August Letting See if MPOs agree with contract estimates for September and October Lettings
August 2022 LETTINGS & AGREEMENTS Tell Mike Hora to authorize UAH, Auburn, and Birmingham (5) Agreements
September 2022 (by Sept.1st 2022) WORK PROGRAMS AND UPWPS Receive Final UPWPs and Work Programs (4); distribute to FHWA (1) and FTA (1)
September 7th, 2022 Upon completion of Scheduling Meeting (per Kenneth s e Upon completion of Scheduling Meeting (per Kenneth s e- -mail) mail) URBAN FUNDS, LETTING, LTPS REPORTS Send Urban Funds Report to MPOs Review Letting List or Toni Arrington s report for 6 months
September 2022 LRTPs and TIPs Long Range Transportation Plans and Transportation Improvement Programs Attend Office Engineering Bureau s STIP kickoff meeting TIP Kickoff meeting with MPOs
October 2022 REPORTING Fill out MPO invoice information here: https://www.fsrs.gov
October 2022 LETTINGS & AGREEMENTS Revise MPO 3C and RPO Cooperative Agreement Identify changes to MPO and RPO Bylaws Advise MPOs on changes to bylaws; Receive bylaws from MPOs
October 2022 WORK PROGRAMS AND UPWPS Confirm the amount of the MPO and RPO Work Program for the current fiscal year Request the Consolidated Planning Grant from FTA for the previous fiscal year
October 4th, 2022 Upon completion of Scheduling Meeting (per Kenneth s e Upon completion of Scheduling Meeting (per Kenneth s e- -mail) mail) URBAN FUNDS, LETTING, LTPS REPORTS Send Urban Funds Report to MPOs Review Letting List or Toni Arrington s report for 6 months See if MPOs agree with contract prices for the September Letting See if MPOs agree with contract estimates for November and December Lettings
October 2022 CUBE Procure Cube Voyager using the Quote and the Sole Source Letters (2) Provide Cube Voyager Quote and Sole Source Letters (2) to Administrative Asst.
October 2022 CERTIFICATION Develop MPO Self-Certification Questionnaire and Form (work with FHWA)
November 2022 Upon completion of Scheduling Meeting (per Kenneth s e Upon completion of Scheduling Meeting (per Kenneth s e- -mail) mail) URBAN FUNDS, LETTING, LTPS REPORTS November 1st Send Urban Funds Report to MPOs Review Letting List or Toni Arrington s report for 6 months November 8th See if MPOs agree with contract prices for the November Letting See if MPOs agree with contract estimates for December and January Lettings
November2022 PERFORMANCE MEASURES Receive information on PM2 Perf. Measures from Maintenance Bureau Provide information on PM2 Performance Measures to MPOs Receive information on PM3 Performance Measures from Planning Studies Section Provide information on PM3 Performance Measures to MPOs
November 2022 Before 1st invoice is processed REPORTING Collect MPO and RPO Annual Reports Compile MPO and RPO Annual Reports and necessary reporting for OE Process MPO and RPO audit requests Request approval from the Finance Bureau regarding the ICAP
November 2022 December and before 1st invoice is processed REPORTING Verify MPO Annual Listings of Obligated Projects are on the MPO website
December 6th, 2022 Upon completion of Scheduling Meeting (per Kenneth s e Upon completion of Scheduling Meeting (per Kenneth s e- -mail) mail) URBAN FUNDS, LETTING, LTPS REPORTS Send Urban Funds Report to MPOs Review Letting List or Toni Arrington s report for 6 months See if MPOs agree with contract prices for the December Letting See if MPOs agree with contract estimates for January and February Lettings
As Needed Level 1 Pay MPO and RPO invoices Manage project agreements Request checks to refill SWA Accounts; physically refill the account Make sure check is received from project sponsor Mail invoices following letting
As Needed Level 2 Request the Region edit CPMS per MPO resolutions prior to the MPO meeting Verify that CPMS matches the MPO resolutions following the MPO meeting Submit Functional Classification resolutions to Supervisor; file Attend Cube Training Submit Language Assistance Plan resolutions to Supervisor; file Submit Bicycle and Pedestrian Plan resolutions to Supervisor; file Submit Bicycle and Pedestrian Plan resolutions to Supervisor; file Submit Freight Plan resolutions to Supervisor; file Submit Congestion Management Plan resolutions to Supervisor; file Receive new census boundary from the MPO File Continuity of Operations Plan Develop and Attend MPO Certification Meetings File ADA Transition Plans
