CEFO Constitution and Bylaws Revision Proposal

The proposal outlines the need to revise the CEFO Constitution and Bylaws to include standing committees in operation, address inconsistencies, and ensure committee reporting. It also provides a timeline for gathering information, verifying committees, posting revisions, and conducting discussions and votes.

• Constitution revision
• Bylaws update
• Standing committees
• Course of action
• Timeline

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1. CEFO Constitution and Bylaws Peter Schmidt Assistant Professor, Engineering Technology CEFO Parliamentarian at Charlotte

2. What is the difference? Robert s Rules state that an organization such as CEFO usually has a document called Bylaws or Constitution and Bylaws The advantage of having two documents is to set different criteria for changing them. This seems to be the intent of the documents currently in use.

3. Current Situation CEFO Constitution CEFO Bylaws Stand Alone Committee Bylaws Committees Operating without approved Bylaws

4. Constitution Voting Rights Right to Hold Office Faculty Authority Officers / Offices CEFEC / Standing Committees - functions Frequency of Elections Meetings Amendment Procedure Appendix Listing Standing Committees

5. Bylaws Specific descriptions of operations of some by not all standing committees. (CEAPCC) (DRC) (CERC) (CEFAC) Specific procedures for submitting actions to some, but not all committees. (RPT) (Curriculum Proposals)

6. CEFEC Proposed Course of Action Revise the Constitution to include standing committees currently in operation, and correct minor inconsistencies with current CEFO operation. Retain the requirement that 2/3 majority must approve amendments. (AY 1) Revise and expand the current Bylaws document so that the current state of operation of all committees is documented. Add the Constitution s requirement that committees must report on a regular basis to the CEFO. Retain the current requirement that committee bylaws are drafted by committee members and are approved by a simple majority of the faculty. (AY 2)

7. Proposed Timeline, AY 2009-2010 01/01/2010 Begin gathering information for Bylaws revision 02/13/2010 Verify list of standing committees for Constitution revision 02/25/2010 Revised Constitution posted on consent link 03/25/2010 Constitution comment / review period ends 04/01/2010 Constitution Amendment Discussion and Vote 05/15/2010 Announce results of vote, post appropriate document

8. Proposed Timeline, AY 2010-2011 11/15/2010 Post revised bylaws for review on consent link 12/31/2010 Comment period for revised Bylaws ends 01/20/2011 Amendment discussion and vote on Bylaws 02/15/2011 Announce voting results and post appropriate document

9. Discussion If this proposal is approved, I will commit to run for parliamentarian again to provide continuity of process. Motion to approve?