VA Housestaff Inprocessing Guidelines and Requirements

In preparation for the upcoming orientation program, housestaff members at the VA facility must complete various forms and training, including submitting proof of Mandatory Training for Trainees (MTT) completion. Required documents and procedures involve credentialing, computer access forms, ID badge sponsorship, and more. Detailed steps and necessary materials are outlined for a smooth inprocessing experience.

• VA housestaff
• Inprocessing guidelines
• Orientation program
• Mandatory training
• Credentialing

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1. VA Housestaff Inprocessing L. Chad Hood, M.D. Associate Chief of Staff, Education Laurence.Hood@va.gov (352) 379-7486

2. Before Orientation (April/May) Program: RCVL (credentialing letter with list of residents) Individual appointment letters (mail-merge) IRM 1-B Form (for computer access) PIV Sponsorship Form (prep for ID badge) Residents: Application Packet TMS: Mandatory Training for Trainees (MTT) Fingerprints (if possible)

4. Before Orientation (April/May) Program: RCVL (credentialing letter with list of residents) Individual appointment letters (mail-merge) IRM 1-B Form (for computer access) PIV Sponsorship Form (prep for ID badge)

6. Before Orientation (April/May) Program: RCVL (credentialing letter with list of residents) Individual appointment letters (mail-merge) IRM 1-B Form (for computer access) PIV Sponsorship Form (prep for ID badge)

7. * Will need * trainees to send you proof of MTT completion in TMS.

8. Before Orientation (April/May) Program: RCVL (credentialing letter with list of residents) Individual appointment letters (mail-merge) IRM 1-B Form (for computer access) PIV Sponsorship Form (prep for ID badge)

9. Or any equivalent worksheet (some Services use the Fingerprint Form)

10. TMS Training complete IRM 1-B Form Fingerprints Background Check VA E-mail Account PIV Portal Police Photo PIV Badge

11. Before Orientation (April/May) Application Packet: Application for Health Professions Trainees (VA Form 10-2850d) Declaration for Federal Employment (OF-306) Fingerprint Form http://gme.med.ufl.edu/housestaff-orientation VA Hospital Requirements to Work

13. Before Orientation (April/May) Application Packet: Application for Health Professions Trainees (VA Form 10-2850d) Declaration for Federal Employment (OF-306) Fingerprint Form http://gme.med.ufl.edu/housestaff-orientation VA Hospital Requirements to Work

15. Before Orientation (April/May) Application Packet: Application for Health Professions Trainees (VA Form 10-2850d) Declaration for Federal Employment (OF-306) Fingerprint Form http://gme.med.ufl.edu/housestaff-orientation VA Hospital Requirements to Work

17. Orientation (end of June) Preparation: Location! Remind housestaff: required documents & IDs Coordinate with VA staff: Human Resources Police (fingerprints) Orientation Content: Policies Training Special Instructions Documents/IDs/Swearing-in

18. Orientation (end of June) Documents/Swearing-In: Appointment Affidavit (SF-61) Employment Eligibility Verification (I-9) Pharmacy Prescription Card CPRS Training PIV Badge

20. Orientation (end of June) Documents/Swearing-In: Appointment Affidavit (SF-61) Employment Eligibility Verification (I-9) Pharmacy Prescription Card CPRS Training PIV Badge

23. Orientation (end of June) Documents/Swearing-In: Appointment Affidavit (SF-61) Employment Eligibility Verification (I-9) Pharmacy Prescription Card CPRS Training PIV Badge

24. Orientation (end of June) Documents/Swearing-In: Appointment Affidavit (SF-61) Employment Eligibility Verification (I-9) Pharmacy Prescription Card CPRS Training Schedule with Police. * Must bring two forms ID. * Not required to start July 1st. Fingerprints expire > 120 days. PIV Badge

26. After Orientation Pick up PIV Badge Locked doorways (ER, OR, Psych, etc.) Narcotic prescribing Link PIV Badge CPRS Training (if not complete)

27. Maintenance MTT in TMS must be completed every year. VA Help Desk Ext 6901 (800) 863-9279 Passwords expire > 90 days If > 1 year, needs Service Chief approval. Upgrade information and PGY level in VISTA. CPRS Refresher Training available (must reactivate expired accounts before arrival).

28. Points of Contact Wandra.Haywood @va.gov CPRS Training Wandra Haywood (352) 548-7113 Fingerprints (scheduling) Fingerprints & Background Check (status) PIV Badge (photos & pick-up) (352) 376-1611 ext. 7561 VA Police Human Resources Bryant Keister (352) 376-1611 ext.6159 Bryant.Keister @va.gov (352) 376-1611 ext. 7561 VA Police TMS Supervisor for your service OR TMS Help Desk TMS (Mandatory Training) vhanfltmshelp @va.gov (352) 339-2377 VA Application & Swearing-In Human Resources Rick Serrano Ricky.Serrano @va.gov (352) 548-7131 L. Chad Hood, MD ACOS, Education Laurence.Hood @va.gov Anything Else! (352) 379-7486