Enhancing Accessibility in PDF Documents: Strategies and Tools

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Explore strategies and tools to enhance accessibility in PDF documents. Learn how to adhere to Quality Matters Standards, implement accessible principles, and utilize Adobe Acrobat DC for optimizing document accessibility. Discover steps for creating accessible Word documents, utilizing Microsoft Accessibility Checker, converting Word to PDF while retaining accessibility, and more. Access valuable resources from the National Center on Disability Access to Education. Enhance your knowledge and skills in making digital content inclusive for diverse learners.

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Accessible PDFs in 1, 2, 3! QM Quality in Action Conference April 9, 2021 Jennifer A. Glaab, M.S. Sr. Instructional Designer Walker Center for Teaching and Learning University of Tennessee Chattanooga

Quality Matters Standards to be Addressed General Standard 8: Accessibility and Usability The course design reflects a commitment to accessibility and usability of all learners. Specific Standard 8.3 The course provides accessible text and images in files, documents, LMS pages, web pages to meet the needs of diverse learners.

Accessible Principles that Meet Specific Standard 8.3: Images and graphics are described via an alt-tag Tables are set up with headings for columns Document or HTML titles, headings, etc. are formatted using styles PDFs that contain text are not merely image scan; any text contained in PDFs is selectable and searchable Text has sufficient contrast

Adobe Acrobat DC can be used to: Check for and add missing alt text on images Check for and redefine the document structure Check for and define heading rows on tables Tag PDF documents Set the document language Convert scanned documents into searchable text Fix contrast issues Check for and set logical tabbing order on forms Add a document title

Learning Objectives 1. Review Steps to Create an Accessible Word Document. 2. Employ the Microsoft Accessibility Checker. 3. Convert a Word Document to PDF (and retain accessibility) 4. Create an accessible PDF document. 5. Employ the Adobe Acrobat DC accessibility checker. 6. Convert a scanned document to searchable text.