New FEMA Continuity Planning Guide for Improved Effectiveness
The new FEMA document aims to enhance continuity planning by providing adaptable and concise guidelines. It emphasizes a category-based structure for more efficient planning, focusing on essential functions, alternate locations, and telework. By streamlining plan navigation, removing non-action-based components, and reorganizing for maximum efficiency, this guide assists in identifying gaps, capabilities, and needs, ultimately improving preparedness and response strategies.
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Presentation Transcript
Focus on growth Focus on growth Making continuity planning easier and more effective
Intent of the new FEMA document Adaptable not cut and paste Outlines the topics that need to be considered Helps identify gaps, capabilities and needs Major changes Shift from planning theory to building a plan Category based structure Plans more concise and effective Ancillary sections Appendices Tables
Section-by-section overview
Honing in on what matters Plan navigation is simplified by Removal of non action based components Reorganization to achieve maximum efficiency
Honing in on what matters Removal of non action based components (theory of planning) Purpose Scope Situations Assumptions Objectives Reorganization for efficiency (no longer phase based) Preparedness Activation Continuity operations Reconstitution
Administrative sections (at front of plan) Promulgation statement Introduction/overview of plan Purpose, scope Mission statement Formal authorization Confidentiality statement Texas legal protection of confidentiality Responsible use of plan Process to obtain permission to share Table of contents
Administrative sections (at back of plan) Authorities and references - legislative and best practice guidance used during program development Glossary and acronyms providing a definition of terminology that might be unfamiliar to users Plan maintenance logs Annual review Distribution tracking
Essential functions BIA List of essential functions and resources (BPA) Support functions Interdependencies Work flow process descriptions/diagrams
Alternate locations and telework Space and infrastructure needs Access to communications and IT Contracts Activation Relocation Access Security Maps and directions Telework Organization go-kits
Essential records and IT functions Responsible custodian(s) Identification of records Storage Where Naming and mapping Back-up and protection Recovery
Human resources Roles, responsibilities and rosters All personnel Continuity Team Senior leadership Succession and delegations Accounting for staff Personal recovery assistance Replacement staffing
Communications Resilient, redundant systems Alerts, alarms, notifications Ongoing communications Internal and external contact rosters Tracking the threat Communicating with the public
Reconstitution Communications liaison Recovery of resources Oversight of repairs of primary facility, or procurement of a new one Set-up and testing recovered/repaired workspace Establishment of return-to-work schedule After-action reviews
Devolution When manpower becomes the limiting factor Partner entities (internal and external) Contracts Processes for transferring responsibilities between partners Description of responsibilities to be assumed
Budgeting and acquisition Cost prevention Mitigation Reallocation Emergency procurement procedures Multi-year strategic planning for procurement
Training, testing and exercising Training Awareness Cross-training Testing and exercising at least annually Designed to break the plan Cover all sections Simple to complex After-action review and improvement planning Multi-year planning
Plan organization
