ASU EHS & FSE Chemical Approval Process Guidelines
Detailed guidelines and forms for the chemical approval process at ASU, including links to important resources, forms for new chemical purchases and transfers, responsibilities for lab managers, and procedures for chemical transfers. The process involves completing forms such as the Prior Approval Assessment Form (PAAF) and Chemical Transfer Form, maintaining Safety Data Sheets (SDS), and ensuring proper documentation for new chemicals and transfers. Compliance with safety measures, PPE requirements, and transport protocols is emphasized.
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ASU EHS & FSE Chemical Approval Process Links and Forms Important Links for information: ASU EHS Website: Chemical safety | Business and Finance (asu.edu) ASU FSE DO Infrastructure and Safety Team Website: Engineering Office of Health and Safety FSE DO IaST (asu.edu) The FSE Chemical Approval Process Flow diagram is included on pages 3-5. For Any new chemical purchase use the Prior Approval Assessment Form ( PAAF): ASU EHS Prior Approval Assessment Form (PAAF) For Pcard purchases ONLY, the following form is also required to be submitted with the PAAF: ASU EHS Chemical Transfer Form For Chemical Transfers, both above forms are required. If the chemical has never been used or stored in the Lab for this Faculty/PI, Please complete the RPI Form (See link below.) and then submit the two Chemical Forms: New Chemical Purchase (PAAF) and the Chemical Transfer Form. For new labs or new Faculty/PI assigned to a Lab: 1. Please fill out a Responsible Party Information (RPI) Form for the new lab location. Include contacts in Emergency Escalation sequence. (In an Emergency Event, the PI/Faculty will be phoned first, second contact will be contacted next, etc.) Save this as a word .docx file. Send it to your FSE Lab Manager, plus maintain a copy for your Lab records. ASU EHS Responsible Party Information (RPI) Form 2. For new chemicals ordered for the Lab: Please use the above PAAF Form. Save copies of the PAAF Form and Chemical Manufacturer s Safety Data Sheets (SDS) documents. You must also have the latest file versions of the Chemical Manufacturer s SDS for each chemical stored in your Lab. Ensure the new chemical gets added to the Chemical Inventory documentation for the Lab. (Maintain an SDS Notebook for important lab documents, and the Chemical SDS documents. Create an on-line shared drive, for readily available/ shared access to your Research Team members/Lab personnel.) 3. For Chemical Transfers to a new lab, complete both PAAF and Chemical Transfer Forms (See above forms). Save copies of the PAAF Form and Chemical Manufacturer s Safety Data Sheets (SDS) documents. You must also have the latest file versions of the Chemical Manufacturer s SDS for each chemical stored in your Lab. Ensure the new chemical gets added to the Chemical Inventory documentation for the Lab. (Maintain an SDS Notebook for important lab documents, and the Chemical SDS documents. Create an on-line shared drive, for readily available/ shared access to your Research Team members/Lab personnel.) SEE NEXT PAGE for Chemical Transfers with multiple chemicals to one location. Lab Managers/FSE DO IaST will ensure the proper Personal Protective Equipment (PPE), Engineering Controls, and required SOP documentation are in place for safe and proper chemical handling, use, and storage in the Lab. 1 FSE Chemical Approval Process
ASU EHS & FSE Chemical Approval Process Links and Forms For Chemical Transfers, we use ASU EHS to transport chemicals. No Lab Personnel shall be transferring or transporting chemicals between Labs.The person moving the chemicals must be a certified transporter of Hazardous Materials. There will be no transport of chemicals from ASU Sites to other Sites, in personal vehicles, or by cart crossing city streets. ASU has a certified Hazardous Waste Materials Handler that can authorize transfer of Hazardous Materials. The Chemical Transfer Form is used to request and schedule the transfer. For Chemical Transfers with multiple chemicals to one location. Please provide a chemical inventory for the transfer. Please submit a Chemical Inventory in an Excel file format with the chemicals listed. (See Template link below.) Capture Chemical Name, Quantity of Containers, Quantity in Container, chemical bottle description, Lab Building/Room #, and chemical storage location in the lab. Send a Chemical Inventory List to your Lab Manager with a PAAF for each chemical type: For speed and accuracy of the chemical transfer approval process, please include one PAAF for each chemical type: (i.e., Flammables, Acids, Oxidizers, Pyrophoric Materials, Compressed Gases, LN2, etc.) Template files are included here for: 1. Chemical Inventory 2. Lab Personnel List 3. Lab Training Record Please fill out information for all Lab personnel or anyone that will be using chemicals in the new location. For Chemical Transfers of Compressed Gases For gases, You will need to request a transfer through ASU Gas Services to arrange for pickup and/or transport of containers. If it is coming from another ASU Site (i.e., MTW transfer to Tempe Campus Building), Please contact ASU Gas Services for information and service options available. Diana Doty, ASU Materials Management and Gas Services Program Coordinator, Diana.Doty@asu.edu, Gas Services . You will need to apply for access to the Building Delivery Cage prior to placing an order. It may be cheaper to order new gas cylinders from Main Campus gas services for use in a Tempe (Main Campus) Lab. 2 FSE Chemical Approval Process
FSE Chemical Approval Process Flow Diagram Yes Lab Need to order new chemical for Lab Registration current? No Update Lab Chemical Inventory and Lab Documentation. Renew Lab Registration (Annually). Lab Lab Chemical Manufacturer s SDSs RPI Form Chemical Inventory SOP Personnel List Training Record Documentation 3 FSE Chemical Approval Process
FSE Chemical Approval Process Flow Diagram Gather required information for Chemical Approval. Yes Workday order? No Chemical Approval Form (PAAF) Chem Chem SOP (if PHS or high hazard) Manufacturer SDS Gather additional required information for Chemical Approval. Chemical Approval Form (PAAF) Chemical Transfer Form (if Pcard) Chem Chem SOP (if PHS or high hazard) Manufacturer SDS 4 FSE Chemical Approval Process
FSE Chemical Approval Process Flow Diagram FSE DO IaST or ASU EHS Review & Approve? Faculty/PI Submit Forms & Info for Chemical Approval to FSE Lab Manager FSE Lab Manager Review & Approve? Yes Yes DONE Review Forms with SDS Lab / Personnel ready for Chemical? Yes Information on form complete? No No Request more Information / PPE / Engineering Controls / SOPs / Specialized Training Request more Information 5 FSE Chemical Approval Process
