Sports Official Selection and Evaluation Process Overview
The process for selecting and evaluating sports officials involves various steps such as rating on a 1-5 scale, calculating mean, median, and mode of ratings, and voting by coaches and associations. Athletic Directors play a crucial role in submitting their ballots at the end of the season. Officials are selected based on votes from associations, coaches, and schools. The criteria include removing highest and lowest ratings, calculating total scores, and ensuring fairness in the selection process.
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For the sports of: Baseball Basketball Football Lacrosse Boys Lacrosse - Girls Soccer Softball Volleyball Wrestling
Coaches 15 Points 15 Points School Vote Local Association Vote 15 Points 15 Points Officiating Leaders Total Points Possible 60 Points
Continue to rate officials on a 1-5 scale. Only rated on Varsity contests. You should receive a rating from each game you officiate. However, this is not always the case. If an official receives fewer than 15 ratings, the official will receive a rating of 2.5 for each rating fewer than 15.
The officials highest three (3) and lowest five (5) ratings will be deleted The remaining ratings would be used to calculate the official s: 1) Mean (average) 2) Median (middle number) 3) Mode (most frequent) Those three measures will be totaled for a possible maximum of 15.
Example Coaches Score Example Coaches Score Steps: 1. Remove the 3 highest scores and the 5 lowest scores. 2. Calculate the Mean (average), Median (middle), and Mode (most frequent). 3. Add the Mean, Median, and Mode to get the Coaches Total Score. Example Coaches Total: 12.19.
At the end of the regular season, Athletic Directors are responsible for submitting their ballot in each sport, preferably after consulting with their coach. ADs continue to vote for a maximum of 15 officials in each sport. The maximum number of votes an official could receive from the School vote is capped at 15.
Associations may vote for up to 30% of their total association membership. The top 30% vote-getters will be divided into 5 groups, each containing 6%. Group 5 (highest 6%) will receive 15 points in the Association Vote category. Group 4 12 points, Group 3 9 points, Group 2 6 points, & Group 1 3 points.
The selection of officials will be determined by a vote of all members, including class 2 & 3 officials. All class 1, tournament-eligible officials will be eligible for consideration and may not be excluded from the ballot for any reason (unless an official voluntarily withdraws). Officials will not be voted for by position.
An official belonging to more than one Association would be eligible for consideration from all Associations in which a member, but receives the vote only from the Association in which the official ranked highest. It is the duty of each official to notify each Secretary that he/she is a member of multiple associations prior to voting.
The selection procedure must be conducted in an open and transparent fashion. Selection results must be made available to all Association members, including the top 30% officials and their point-groups . The Assistant Commissioner may direct a District Administrator to conduct an Association s selection procedure if the Assistant Commissioner determines it necessary.
Local Associations All Association Members (Classes 1, 2, & 3) Local Associations 30% 70% Only class 1, Tournament- Eligible Officials may receive votes. The 30% vote-getters are submitted. These top 30% are then broken down into 5 groups of 6%. 30%
Local Associations Local Associations Top 6% Top 6% receive 15 points Next 6% receive 12 points 6% 30% Next 6% receive 9 points 6% Next 6% receive 6 points 6% Bottom 6% Bottom 6% receive 3 points
Includes: Local Association Secretaries Local Association Interpreters Assigners Current Instructors Directors of Officiating Development (DODS) OHSAA Administrators OHSAA-assigned Tournament Observers Others as determined by the Assistant Commissioner
Local Association Secretaries Vote for up to 30% of their Association membership, may vote for officials inside or outside of their Association. Local Association Interpreters Vote for up to 30% of their Association membership, may vote for officials inside or outside of their Association.
Assigners (of Varsity Sports) Must have an evaluation/observation program in place. Vote for 30% of the number of varsity officials they assign. Vote on a 3-point scale, with 1 being the lowest and 3 being the highest. Current Instructors Vote for up to 30 officials in the sport they teach.
DODs, OHSAA Staff and the Assistant Commissioner Vote on a 5 point scale with 5 being the highest Others selected by the Assistant Commissioner Vote for a maximum of 30 officials Would include approved observers
Calculation of My Score Example #1 Local Officiating Leaders Score Coaches Score Schools (AD s) Score Association Score + + + Example Composite Score: 12.19 7 12 9 + + + Rating = 40.19
17 #1 #1 #2 AD s #2 #3 #3 #4 #4 Total Total Total Coaches Local Assoc. Group 2 Other 12.125 2 6 9 29.125
Officials will be ranked in their Athletic District of residence from highest to lowest. Ranked officials will then be divided into pools. Pools are groups of officials eligible for various levels of the tournaments.
The District and Sectional pool will be approximately twice as large as the number of officials to be assigned. The Regional pool will be approximately 2.5 times the number of officials needed. The State pool will be approximately three times the number of officials needed.
Tournament eligible officials complete a tournament questionnaire through their myOHSAA account. Upon completion of the questionnaire process, the rankings and pools are reviewed to make certain there are enough officials in each pool.
Regional and State assignments are finalized by one or more individuals, including DODs and OHSAA staff. District and Sectional assignments are finalized through District Athletic Boards (DAB). DABs receive lists of officials receiving a State and Regional assignment. Officials may be divided into District, Sectional, or Alternate pools to facilitate assigning.
Q: What if I hold multiple positions in this system? I am a Secretary, Assigner, and an Instructor. A: You must choose one role. Q: Why are the highest three (3) and lowest five (5) coaches ratings dropped from the coaches vote metrics? A: By dropping those ratings, the metrics are a truer reflection of the official s performance. This prevents an official s average from being affected by an emotional rating from a coach.
