Nominated School Representatives
To achieve efficient and flexible utilisation of the University teaching estate, designated School Representatives from various colleges collaborate to manage changes in courses, room allocations, equipment, and accessibility requests. Timely communication, consultation, and updates through the CMIS system ensure smooth operations for academic colleagues and Professional Services staff.
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To achieve efficient and flexible utilisation of the University teaching estate Nominated School Representatives Representatives College of Arts College of Science & Engineering College of MVLS College of Social Sciences Jenna Wright (Humanities) Cara Graham (MLC) Helen Mclaughlin (Critical Studies) Michael Bristow (CCA) Claire Cameron (ASBS) Thomas Heraghty (Law) Sabine Mohan (Education) Gillian Gordon (Education) Clair Clarke ( SPS) Victoria Robinson (SPS) Jill Tait (Engineering) Sian Barnes (Engineering) Angela Woolton (Chemistry) Lynne Stewart (Physics & Astronomy) Tom Rielly (Physics & Astronomy) Gail Reat (Computing Science) Jean Jackson (Maths & Stats) Shazia Rafiq (Maths & Stats) Anne Dunlop (GES) Angela Lyle (GES) Laura McMichael (BSc MedSci) Nicola Cumming (UG Medicine) Veronika Flaskarova (UG Medicine) Theresa Taylor (UG Life Sciences) Emma Craddock (PGT) Lynda Young (Psych & Neuro) Donna Carrick (Psych & Neuro) Leigh-Anne Dragness (Dentistry) Arlene McCrae (BOVHM) Lumba Chirwa (BOVHM) Renata Boschi (Nursing)
Getting visibility on the level of change Inform Informthe project through your representative. Update CMIS immediately Course no longer running Locally owned rooming (no change to time) Room equipment & features change Accessibility requests (staff & student) AY24/25 Requirements Gathered The earlier we are notified of high impact changes the better allowing as much time to work through these. Consult the project through your representative. Update CMIS once we have confirmed the change can be accommodated within the timetable. Consult Change to mode of delivery. Change in size. New course or event (additions to the timetable) Day & time (incl. semester changes) It is important that colleagues work collaboratively, and any timetabling requirements for AY24/25 are submitted to your Professional Services staff in a timely manner, right first time, to allow maximum time for requirements to be fully documented in CMIS to the highest of standards During the consultation we will look at 1. Based on AY23/24 timetable are you likely to get a room of the size and spec. 2. Based on AY23/24 timetable are you likely going to create a clash via your change. Academic Colleague Please note : that at times changes which are classified as for Information only may be discussed at the weekly meetings. Where we cannot accommodate a change in the timetable, your local Professional Services contact will be in touch alongside the relevant academic staff to understand the impact on not going ahead with this change. We cannot guarantee we can accommodate all change. Professional Services Colleague
Detailed description of change reasons Inform Courses no longer running that are to be removed from the timetable. Please remember to also tick courses no longer running from Course Requirements. If the course is being replaced by another, the new course is to be submitted in the New course or event category. Course no longer running Courses roomed within local space which don t require a change in date or time. If a change of date/time is required please submit this within the Day & time category , specifying that a central room is not required. Locally owned rooming (no change to time) Courses that require a room with a change of equipment or features required. Examples of features include tables and chairs to support group working, audio or video recording, etc. Room equipment & features change Courses that need to be roomed to accommodate accessibility requests. Please note that requirements for continuing students will be captured through engagement with Disability Services/Disability coordinators, and School Timetabling teams will be notified of the timetabled events to be flagged for accessibility needs. Therefore, we would only need to be notified of any additional known accessibility needs during the weekly meetings, including for staff. Accessibility requests (staff & student)
Detailed description of change reasons Consult Courses with changes to mode of delivery can include e.g. changes in the duration of any event pertaining to the course, changes to the pedagogical order of events, request to teach x courses together, changes to the number of seminars, tutorials etc. Change to mode of delivery Courses with changes in size based on predicted intake student numbers or other factors. The changes in size that may require consultation include larger size courses (>150) and courses where a change in size is likely to require a change in the room size band required (e.g. previously in room size 30 to 39, anticipated room size 40 to 49). Change in size New courses approved in PIP for the upcoming academic year, as well as existing courses or events that will require central space instead of local or external. This category also includes alternate year courses that are being taught in the upcoming year. New course or event (additions to the timetable) Courses with requests to teach at specific dates or times, including semester changes e.g. move from Semester 1 to Semester 2 Day & time (incl. semester changes)
