Lakewood Libraries Feasibility Study Advisory Committee Kickoff Meeting

The Lakewood Libraries Feasibility Study Advisory Committee held their kickoff meeting in June 2022, with introductions, agenda discussions, and a focus on the project's purpose of assessing different options for the Library System to provide quality services in a safe, welcoming space for Lakewood and Tillicum residents. The meeting featured key stakeholders, including members from Pierce County Library System, City of Lakewood, and the consultant team, setting the stage for a collaborative and comprehensive feasibility study.

• Lakewood Libraries
• Feasibility Study
• Advisory Committee
• Project Purpose
• Community Engagement

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1. PCLS Lakewood Libraries Feasibility Study Advisory Committee | Kickoff Meeting | June 2022 1

2. Introductions Pierce County Library System Melinda Chesbro, Deputy Director Cliff Jo, Finance & Business Director Mary Getchell, PCLS Marketing and Communications Director & Project Manager City of Lakewood Becky Newton, City of Lakewood Economic Development Manager Consultant Team Brian Murphy, Project Manager Rebecca Fornaby, Engagement Lead Michelle Ellsworth, Meeting and Engagement Support Jason Hennessy, Financial Analyst (not present) 2

3. Advisory Committee Introductions David Anderson Sherwanda Beck-Atkinson Tell us Your name How long have you lived in Lakewood? What s one of your fondest memories? What s your biggest hope for this project? Amelia Escobedo Bob Estrada Ron Irwin Lianna Olds Josette Parker Darwin Peters II Ginny Rawlings Tim Rhee Chelsey Tschosik Bob Warfield 3

4. Agenda Time 11:00 Topic Welcome & Introductions Lead Mary Getchell, PCLS Becky Newton, City of Lakewood All; Led by Rebecca Fornaby, BERK 11:05 Introductions 11:20 Project Purpose and Process Michelle Ellsworth, BERK 11:30 Committee Charge and Ground Rules Rebecca, BERK 11:40 Project Context PCLS Planning and Community Input Relevant City of Lakewood Plans and Initiatives Building Use and Conditions History and Current State Q&A Community Engagement Effort Next Steps Adjourn Michelle, BERK Mary, PCLS Becky, City of Lakewood Melinda Chesbro and Cliff Jo, PCLS 12:30 12:50 1:00 Rebecca, BERK Michelle, BERK / All 4

5. Project Purpose Lakewood Pierce County Library Tillicum Pierce County Library Should we Retain the current facility? Build a new library on a different site? Build a new library on the current site? Purchase an existing building elsewhere and renovate it? Should we Retain the current facility? Build a new library on a different site? 5

6. Project Purpose How can the Library System provide quality services in a safe, welcoming space for Lakewood and Tillicum residents? To answer this question, we will: Assess the benefits, challenges, and costs of different options. Engage the broader community to ensure the study reflects the full range of interests and preferences. Recommend a path forward. 6

7. Schedule 2022 June July August September October TASK 1 Project Management Ongoing Project Coordination and Communication TASK 2 Meeting Design and Facilitation Advisory Committee Kickoff Meeting #2 Meeting #3 Meeting #5 Meeting #4 TASK 3 Financial Scenarios Data Gathering and Cost Evaluation Presentation of Findings TASK 4 Community Engagement and Report Development Draft and Finalize Recommendations Community Outreach & Engagement Review Additional Community Input Presentation of Recommendations 7

8. Role of this Committee Advise how the City and Library System can provide quality services in a safe, welcoming space for Lakewood and Tillicum residents. Review existing community input and recommend additional efforts Review facility history and current conditions Develop an evaluative framework for considering facility options Make recommendations to Lakewood City Council and PCLS Board of Trustees in the Fall of 2022 8

9. Monthly Meeting Series Meeting Topics June Introductions,Project Purpose and Committee Charge Presentation: Project Context, Synopsis of Community Input Discussion: Desired Community Engagement Presentation: Project Context (part 2) - Summary of contemporary library best practices in service delivery and facilities Discussion: Develop Evaluative Framework Review of Additional Community Input Consideration of Facility Options July August September Review of Committee Recommendations October Review of Draft Report Presentation: Committee Process and Recommendations 9

10. Ground Rules Reminder! After this meeting adjourns, please review the Ground Rules in the Advisory Committee attachment shared via email. 10

11. Questions? 11

12. Project Context Follow along in the supporting materials that were sent via email! 12

13. Questions? 13

14. 2019 Community Engagement Recap 943 people completed the Lakewood and Tillicum survey 16 events, including targeted outreach 73% of resident survey respondents rank libraries within their top four priorities, with public safety, schools, and transportation ranked higher 84% of survey respondents favor new libraries in Lakewood Priorities: Resources, security, longer hours Concerns: Location and access, cost/taxes, unhoused individuals and loitering 14

15. Proposed 2022 Engagement Online survey: Learn whether what we heard in 2019 still reflects the community s priorities and concerns Discussion Prompts Would you add or change anything about this approach? In-person events: Promote the survey (Farmers Markets, Summerfest, other?) Survey notification: Listservs, social media, postcards, utility bills, library websites, other? Are there other opportunities we should take advantage of? Targeted outreach: Emails or calls to interested groups from 2019 effort Are you willing to help staff events or distribute project materials? Offer survey in English, Spanish, Korean Other: Open house? Interviews? 15

16. Next Steps Schedule upcoming Advisory Committee meetings 16